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OFFICE OF STUDENT ENGAGEMENT AND LEADERSHIP (Grambling State University)

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OFFICE OF STUDENT ENGAGEMENT AND LEADERSHIP
New Student Organization Application
Grambling State University
Favrot Student Union, 218
(318) 274-3334
(Please Type) Attach any additional pages if necessary. This application must be completed in
its entirety before submitted). Date: __________________________
Proposed Organization Name: _________________________________________________
Purpose of the Organization:
______________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Requirements for Membership: ___________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Reason for chartering organization: ________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Ways GSU will benefit from having this organization: _________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
ORGANIZATION CLASSIFICATION
Your student organization will be listed under one category in all GSU publications: Check only
one (1).
___Departmental ___Honors ___Military ____ International Organization ___ Religious ___
Residential Life ____ Social Service _____ Special Interest ___Sports Club ____ State/City
Club ___ Fraternity ___Sorority ___Other
CONTACT INFORMATION
The organization president will serve as the contact person for the proposed organization and
will be contacted if any additional information is needed. This person will serve as the primary
contact for OSCO and be listed in the student organization directories. OSCO will contact your
group on a periodic basis using your group’s e-mail and/or voice mail service. It is the
responsibility of the student organization to check all mail on a regular basis.
Contact person _________________________________________Position_________________
Local Address: _________________________________________________________________
City State__________________________________________ Zip: _______________________
Phone: _______________________________________E-mail: __________________________
Signature: _________________________
ADVISER INFORMATION
All chartered Student Organizations are required to have one GSU faculty and /or staff advisers. Advisers
assume the responsibility for keeping informed about the activities of the Student Organizations, for
attending meetings, and for advising the officers and members on University policies, procedures, and
budgetary matters. An adviser’s signature is required on all forms for scheduling meetings and activities,
and disbursement of funds from the University account.
Adviser:
Name: _______________________________________________________________________
Department: ___________________________________________________________________
Campus Address: ____________________________ Campus Ext.________________________
E-Mail Address: _________________________________Home Phone____________________
Signature: _____________________________________________________________________
ORGANIZATION OFFICERS
Officers of chartered Student Organizations must be currently enrolled for at least twelve (12) semester
hours as an undergraduate student; at least six (6) semester hours as an officer in a graduate student
organization. All officers must have a cumulative grade point average of 2.0 or higher, must not be on
disciplinary sanction, nor on academic probation. Temporary leaders must be selected in an acting
capacity as president, vice president, secretary and treasurer for the proposed organization.
Submit this form within 2 weeks of the organizational meeting. The organization will be permitted to
continue using campus facilities during the establishment process until all requirements for recognition
status is met. After the establishment process is complete, the organization should elect permanent
officers and the names are to be submitted to OSCO within 3 days of election. Please attach additional
sheets if necessary. Please list your interim officers in the space provided. The adviser will select the
temporary leaders in an acting capacity.
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Name: _______________________________Position__________________________________
Local address: ________________________________________________________________
Cell #_________________Tel.# (campus/other__________________ E-mail________________
Signature: ________________________________________
Name: ____________________________Position_____________________________________
Local address: _________________________________________________________________
Cell #_________________Tel.# (campus/other)_________________E-mail________________
Signature: ___________________________________________
Name________________________________Position__________________________________
Local address: _________________________________________________________________
Cell #_______________Tel.# (campus/other)________________E-mail___________________
Signature:__________________________________________
Name________________________________Position__________________________________
Local address: _________________________________________________________________
Cell #_______________Tel.# (campus/other)________________E-mail___________________
Signature:__________________________________________
Organization Meeting Representative
The meeting for the Student Organizations is held one time per month on a Thursday (this may
change depending on priority University scheduling) at 4 PM. Check you student organization
calendar. Each recognized club/student organization must appoint one person from its
membership to serve on the governing board for Student Organization Council. Please list your
group’s appointment below.
Name: ________________________________Position_________________________________
Local address: _________________________________________________________________
Cell #_________________Telephone #________________________E-mail________________
Signature______________________________________
Please answer the following questions:
Does or will the GSU chapter of your new prospective organization discriminate or differentiate
in its membership or in its eligibility to hold office based on race?
____Yes ___No
Does your National constitution (if applicable) of your new prospective organization require that
its local chapter restrict eligibility for member ship or for holding office based on race?
____Yes ___No
Does your group plan to be a collegiate chapter of a national organization? ____Yes __No
If yes, please attach a letter of endorsement from the national organization with this charter
application.
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Student Organization Requirements
The proposed organization must draft a constitution. An outline for a constitution is included
with this document. The constitution must be clearly written and concise. Assistance in drafting
a constitution is available through OSCO.
We, the ___________________________________, certify that the information we are
providing OSCO is accurate and acknowledge our responsibility to keep this record accurate and
up to date. Our organization will comply with University policies and procedures outlined in the
Student Code of Conduct Handbook, GSU Student Handbook and the Student Organizations
Handbook, including policies on travel, event planning, hazing, illegal use of alcoholic beverages
and narcotics or drugs. To remain active, all members must maintain a minimum cumulative 2.0
grade point average (Student Organization Handbook, 1994). Some organization GPA
requirements are higher than the GSU requirement of 2.0.
The organization will make this information available to all student organization members. This
organization will not discriminate against members or prospective members on the basis of age,
sexual orientation, race, color, creed, national origin, physical handicap, or gender. (Sororities
and fraternities may determine the gender of their members under the provisions of the Title IX
Education Code). We also certify that there is nothing in the national and/or local constitution of
this organization which violates the rules and regulations of Grambling State University. It is
understood that we may be held responsible for activities or behavior of the organization and
may be personally liable for all debts and obligations incurred by the organization. Further, the
undersigned agrees that it is a violation of GSU’s policies and Louisiana statutes to:
Use the designation of “GSU” or “Grambling State University” in the name of a student
organization and to represent themselves as “GSU” or “Grambling State University” on
any document, including banking instruments.
Use the Grambling State University Tax ID number
______________________________________________________________________________
Signature of Contact Person/Student Representative Date
_____________________________________________________________________________
Signature of Contact Person/Student Representative Date
______________________________________________________________________________
Signature of Contact Person/Student Representative Date
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Application Process:
.
1. When the application is picked up, the STUDENT ORGANIZATION office will discuss
the step by step chartering process. The application for a charter must include a
constitution stating the purpose of the organization, the procedure for electing officers,
meeting times, requirements for membership, and the means of financial support of the
organization. Complete and return the application to the STUDENT ORGANIZATION
office located in the Favrot Student Union room 208. Application is due seven business
days prior to the 1
st
STUDENT ORGANIZATIONS meeting of the academic semester in
which application is made.
2. If all of the required information is complete, the proposed student organization may be
required to attend a meeting to present and explain the proposed student organization. A
representative of the proposed student organization will be contacted regarding the status
of the application for recognition.
3. The University reserves the right to reject applications for new organizations based upon
current conditions and needs of the University.
The Chartered Student Organization must adhere to the following policies/regulation:
1. Shall be open to all GSU students regardless of race, creed, disability, sexual orientation,
age and/ or sex (national sororities, NPC and NPHC groups, are exempt from the gender
discrimination under Title IX Education Code).
2. Undergraduate organizations shall exclude membership to full time undergraduate GSU
students.
3. Shall have two (2) GSU faculty and staff advisers. Faculty staff advisers must be full-
time employees.
4. Shall meet a genuine, demonstrated student interest of at least ten (10) GSU students.
a. The student interest list MUST be included in the application.
5. Shall uphold all University rules and regulations in addition to all state and federal laws.
6. Shall renew their organization charter each fall semester. Please note that an organization
must complete the new student organization process if the group has not been chartered
in the last 18 months.
7. Shall not use “Grambling State University” or “GSU” in its official title, logo or financial
documents, including banking accounts.
8. Shall place all funds belonging to the organization in a University account. Failure to do
so will result in suspension of the organization.
9. Shall not use the GSU Tax ID number. Each student organization is encouraged to apply
for an organization TAX ID number with the IRS.
10. Shall not participate in any hazing activities or activities that would fall under the
guidelines of hazing.
11. Shall not serve, sell or consume alcoholic beverages at any organization meeting or
function on or off campus.
12. Shall adhere to all publicity and posting policies stated in the Organization Manual.
13. Shall follow all fund-raising policies including, but not limited to, the following: no
auctions. An auction is considered selling of services by individuals or organizations.
14. Shall update student organization membership, officer and adviser information each
semester.
15. Shall be responsible for reading and abiding by all policies in the Student Organization
Manual and the GSU Student Handbook.
Chartered Student Organization benefit from the following privileges:
1. A student organization can use university facilities and meeting rooms on campus, free of
charge
2. Inclusion in University publications.
3. Ability to apply for funding from the House of Representatives through the Student
Government Association.
4. Ability to elect a member of your organization to serve as a delegate to the House of
Representatives.
5. Access to information and support through the staff in the Student Organizations office.
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Completed 8 February 2021

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