To: Prospective Vendor
From: The Purchasing Department
Subject: Vendor Application
Thank you for your interest in doing business with the Dougherty County School System. Please complete the
attached vendor application, debarment form and W-9 form. Applications must be completed in full before your
company will be added to our vendor list.
For your convenience, the vendor application can be completed online. DCSS requires a signature with all
applications. You must have the latest version of Adobe Reader to complete these forms.
We ask that you check only commodities that apply to the type of service or supplies your company can provide
to DCSS.
Your completed package should be mailed or delivered to us at the following address:
Dougherty County School System
ATTN: Purchasing Department
601 Flint Avenue
Albany, GA 31701
If you have any questions regarding this application, please contact the Purchasing Department at (229) 431-
1270.
BOARD OF EDUCATION
Ms. Velvet Riggins, Board Chair
Reverend James C. Bush, Mr. Milton Griffin,
Ms. Geraldine West Hudley, Dr. Dean Phinazee,
Mrs. Melissa Strother,
Mr. Robert Youngblood, Vice Chair
I hereby certify that information supplied herein is factual and true and the number shown on this form is my correct
taxpayer identification number.
Representative Signature Date
Type or print representative name Title
DOUGHERTY COUNTY SCHOOL SYSTEM
VENDOR APPLICATION INFORMATION
MAILING ADDRESS (Please type or print and complete all items)
Name of Business:
Address:
City:
State:
Zip:
Phone:
Fax:
REMITTANCE ADDRESS: (If Different)
Name of Business:
Address:
City:
State:
Zip:
Phone:
Fax:
OTHER VENDOR INFORMATION
Federal Business ID:
Or
Social Security:
TYPE OF ORGANIZATION
Individual
Partnership
Non-Profit Organization
Corporation
Person(s) authorized to sign Bids, Offers and Contracts:
How long in present business:
Name: Official Capacity: Telephone:
Name: Official Capacity: Telephone:
Name: Official Capacity: Telephone:
PAYMENT DISCOUNT TERMS
Does your company offer a discount for early payment? Yes No Discount Terms:
Reset
PUR-F001, Rev. K, 14-Jul-17, Page 1 of 4
click to sign
signature
click to edit
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(Please list businesses that you provide services)
PUR-F001, Rev. K, 14-Jul-17, Page 2 of 4
DOUGHERTY COUNTY SCHOOL SYSTEM COMMODITY LIST
(X) SELECT ALL THAT APPLY (CLICK BOX)
VENDOR NAME:
X CODE
AREA
DESCRIPTION
X
CODE
AREA
DESCRIPTION
105
ADM
ADVERTISING
426
FAC
CEILINGS/LIGHTINGS
107
ADM
BINDERS
427
FAC
CHEMICALS
109
ADM
CALCULATORS
428
FAC
COMMUNICATIONS
111
ADM
COMPUTER CDs, DISKETTES
429
FAC
COMMUNICATIONS/NETWORK
113
ADM
COMPUTER FORMS
430
FAC
COMPRESSORS
115
ADM
COMPUTER PERIPHERALS
431
FAC
CONCRETE
117
ADM
COMPUTER SOFTWARE
432 FAC
CONDUIT
119
ADM
COMPUTER SUPPLIES
433
FAC
CONSTRUCTION
121
ADM
COMPUTERS
434
FAC
CONSULTANTS
123
ADM
COPIERS
435
FAC
CONTRACTOR/ELECTRICAL
125
ADM
ENVELOPES
436
FAC
CONTRACTOR/GENERAL
127
ADM
EQUIPMENT/OFFICE
437 FAC
CONTRACTOR/PLUMBING
129
ADM
FOLDERS
438
FAC
CONVEYOR
131
ADM
FURNITURE/OFFICE
439
FAC
DEMOLITION WORK
133
ADM
OFFICE SUPPLIES (MISC)
440
FAC
DOCK/EQUIPMENT
135
ADM
PENS/PENCILS
441
FAC
DOORS/EXTERIOR REPLACEMENT
137
ADM
PRINTER CARTRIDGES
442 FAC
DRYWALL
139
ADM
PRINTERS
443
FAC
DUMP TRUCK
141
ADM
SHARPENERS
444
FAC
ELECTRONICS
143
ADM
STAPLES/STAPLERS
445
FAC
ENGINEERING/ARCHITECTUAL
145
ADM
TAPE
446
FAC
ENGINEERING/CIVIL
146
ADM
TONER CARTRIDGES
447 FAC
ENGINEERING/ELECTRICAL
205
ATH
ATHLETIC EQUIPMENT
448
FAC
ENGINEERING/STRUCTURAL
210
ATH
GYM EQUIPMENT
449
FAC
ENVIRONMENTAL/ASBESTOS
215
ATH
P.E. SUPPLIES
450
FAC
ENVIRONMENTAL/CHEMICAL
220
ATH
TROPHIES
451
FAC
ENVIRONMENTAL/FIRE
305
CUS
CUSTODIAL CLEANING SYSTEMS
452 FAC
ENVIRONMENTAL/UST
310
CUS
CUSTODIAL EQUIPMENT
453
FAC
EXTERMINATOR
315
CUS
CUSTODIAL SUPPLIES
454
FAC
FENCING
320
CUS
CUSTODIAL TRAINING
455
FAC
FILTERS/AIR
325
CUS
PAPER TOWELS/TISSUE
456
FAC
FILTERS/OIL/FUEL
400
FAC
AIR MONITORING
457
FAC
FIRE/ALARMS
401
FAC
ALUMINUM SIDING
458
FAC
FIRE/SAFETY
402
FAC
ANALYSTS
459
FAC
FLOOR/CARE PRODUCTS
403
FAC
ANTI-FREEZE
460
FAC
FLOOR/GYM FLOORS
404
FAC
ARCHITECT
461
FAC
FLOOR/GYM REFINISHING
405
FAC
ASBESTOS ABATEMENT
462 FAC
FUEL
406
FAC
AUDITORIUM SEATS
463
FAC
GLASS
407
FAC
AUDITORIUM SEATS/RESTORATION
464
FAC
GLAZING
408
FAC
AWNINGS
465
FAC
GRAVEL
409
FAC
BACK FLOOR PREVENT.
466
FAC
GUTTERS
410
FAC
BLEACHER INSPECTION
467
FAC
HARDWARE/DOOR
411
FAC
BLEACHER REFURBISHING
468
FAC
HAULING
412
FAC
BLEACHER RENTAL
469
FAC
HOOD CLEANING
413
FAC
BLEACHER REPAIR
470
PAC
HVAC/EQUIPMENT
414
FAC
BLEACHERS
471
FAC
HVAC/RENOVATIONS/MODIFICATIONS
415
FAC
BLINDS/VENETIAN
472 FAC
HVAC/SUPPLIES
416
FAC
BOILER/CLEANING/INSPECTION
473
FAC
INDUSTRIAL/SUPPLIES
417
FAC
BOILERS
474
FAC
INSULATION
418
FAC
BULBS/LIGHT
475
FAC
INSULATION/INSTALLATION
419
FAC
BULBS/PROJECTION
476
FAC
INTERCOM SYSTEMS
420
FAC
CABLE/WIRING
477 FAC
LADDERS
421
FAC
CABLING
478
FAC
LANDSCAPING
422 FAC
CARPET
479
FAC
LAWN/EQUIPMENT
423
FAC
CARPET/CLEANING
480
FAC
LIFTS/BOOMS
424
FAC
CARPET/EQUIPMENT
481
FAC
LIFTS/ELEVATOR
425
FAC
CARPET/TILE
482
FAC
LIGHTING/INTERIOR/EXTERIOR
ADM=ADMINISTRATION ATH=ATHLETIC CUS=CUSTODIAL FAC=FACILITY INS=INSTRUCTIONAL NUT=NUTRITION TRS=TRANSPORTATION
PUR-F001, Rev. K, 14-Jul-17, Page 3 of 4
DOUGHERTY COUNTY SCHOOL SYSTEM COMMODITY LIST
(X) SELECT ALL THAT APPLY (CLICK BOX)
VENDOR NAME:
X CODE
AREA
DESCRIPTION X
CODE
AREA
DESCRIPTION
483
FAC
LOCKER/INSPECTION
642
INS
PAPER/CONSTRUCTION
484
FAC
LOCKER/REPAIR
644
INS
PAPER/COPY
485
FAC
MASONRY
646
INS
PAPER/MISC
486
FAC
MATS/FLOOR
648
INS
PHOTOGRAPHIC/EQUIPMENT
487
FAC
PAINT/INTERIOR/EXTERIOR
650
INS
PHOTOGRAPHIC/SUPPLIES
488
FAC
PAINT/SUPPLIES
652
INS
PLAYGROUND/EQUIPMENT
489
FAC
PAVING
654
INS
PLAYGROUND/RENOVATION
490
FAC
PEST CONTROL
656
INS
PRINTING/MISC
491
FAC
PLASTER
658
INS
PRINTING/RECEIPT BOOKS
492
FAC
PLASTIC SUPPLIES
660
INS
SCIENCE/EQUIPMENT
493
FAC
PLUMBING/SUPPLIES
662
INS
SCIENCE/SUPPLIES
494
FAC
PORTABLE CLASSROOM
664
INS
SHELVING/MEDIA
495
FAC
PRESSURE WASHER
666
INS SHELVING/METAL
496
FAC
RADIOS/2-WAY
702
NUT
BREAD PRODUCTS
497
FAC
RAMPS
704
NUT
CHICKEN/FRESH CUT UP
498
FAC
RENOVATIONS
706
NUT
CRACKERS/SALTINES, CLUB WAFERS
499
FAC
RESURFACING/PARKING LOTS
708
NUT
DISHWASHERS/CHEMICAL & SERVICE
500
FAC
ROOFING
710
NUT DOUGHNUTS, FRESH
501
FAC
SANDBLASTING
712
NUT
DRESSING MIXES, STAPLE
502
FAC
SECURITY
714
NUT
EGGS, FRESH
503
FAC
SECURITY SYSTEM
716
NUT
FROZEN FOODS
504
FAC
SEDIMENT
718
NUT
ICE CREAM PRODUCTS
505
FAC
SODDING
720
NUT
ICE MACHINES
506
FAC
STAGE
722
NUT
KITCHEN EQUIPMENT/PREVENTIVE MAINTENANCE
507
FAC
STEEL REINFORCEMENT
724
NUT
KITCHEN SUPPLIES
508
FAC
STEPS
726
NUT
KITCHEN/SURPLUS
509
FAC
SURVEILLANCE/EQUIPMENT
728
NUT
MILK PRODUCTS
510
FAC
SWITCHGEAR
730
NUT
PALLETS/SURPLUS
511
FAC
TELEPHONES
732
NUT
PIZZA/FRESH, MISC
512
FAC
TILE
734
NUT
POPCORN
513
FAC
TOOLS/SMALL
736
NUT
POTATO CHIPS
514
FAC
TRACTORS
738
NUT
PRODUCE
515
FAC
UNIFORMS
740
NUT
SMALL EQUIPMENT/UTENSILS, ETC
516
FAC
UST/REMOVAL
742
NUT
STAPLE GOODS
517
FAC
WALL PAPER
744
NUT
SUMMER PROGRAM/FROZEN, STAPLE
518
FAC
WATER TREATMENT
746
NUT
SUMMER PROGRAM/REFRIGERATED
519
FAC
WELDING
805
TRS
AUTOMOBILE BATTERIES
602
INS
ART SUPPLIES
807
TRS
AUTOMOBILE FILTERS
604
INS
AUDIO VISUAL/EQUIPMENT
809
TRS
AUTOMOBILE GLASS
606
INS
AUDIO VISUAL/SUPPLIES
811
TRS
AUTOMOBILE PAINT/BODY REPAIR
608
INS
BAND/INSTRUMENTS
813
TRS
AUTOMOBILE PARTS AND ACCESSORIES
610
INS
BAND/UNIFORMS
815
TRS
AUTOMOBILE RADIATOR
612
INS
BANNERS
817
TRS
AUTOMOBILES
614
INS
BATTERIES/CELL
819
TRS
AUTOMOTIVE TOOLS
616
INS
CALCULATORS/CLASSROOM
821
TRS
BUSES/SCHOOLS
618
INS
CASSETTES/AUDIO/VIDEO
823
TRS
BUSES/SURPLUS
620
INS
CLOCKS/WALL
825
TRS
FUEL, DIESEL
622
INS CURTAINS/STAGE
827
TRS
FUEL, UNLEADED
624
INS ENGRAVING
829
TRS
MOTOR OIL, LUBRICANTS
626
INS
FIRST AID/SUPPLIES
831
TRS
PART, WAREHOUSE
628
INS
FLAGS
833
TRS
TIRES/NEW
630
INS
FURNITURE/CLASSROOM
835
TRS
TIRES/RECAPPING
632
INS
FURNITURE/SCIENCE
837
TRS
TRANSPORTATION SHOP EQUIPMENT SERVICE
634
INS INSTRUCTIONAL/SUPPLIES
839
TRS
TRUCKS LESS THAN ONE TON
636
INS
LIGHTINGS/THEATRICAL
841
TRS
TRUCKS MORE THAN ONE TON
638
INS
LOCKERS
640
INS
MICROSCOPES
ADM=ADMINISTRATION ATH=ATHLETIC CUS=CUSTODIAL FAC=FACILITY INS=INSTRUCTIONAL NUT=NUTRITION TRS=TRANSPORTATION
PUR-F001, Rev. K, 14-Jul-17, Page 4 of 4
Form AD-1047 (1/92)
U.S. DEPARTMENT OF AGRICULTURE
Certification Regarding Debarment, Suspension, and Other
Responsibility Matters - Primary Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment and Sus pension, 7
CFR Part 3017, Section 3017.510, Participants' responsibilities. The regulations were published as Part IV of the
January 30, 1989 Federal Register (pages 4722 -4733). Copies of the regulations may be obtained by contacting the
Department of Agriculture agency offering the proposed covered transaction.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:
(a) are no t presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department or agency;
(b) have not within a three -year period preceding this proposal been convicted of or had a
civil judgement rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, State or
local) transaction or contract under a public transaction; violation of Feder al or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State or local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
(d) have not within a three -year period preceding this application/proposal had one or more
public transactions (Federal, State or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Organization Name PR/Award Number or Project Name
Name(s) and Title(s) of Authorized Representative(s)
Signature(s) Date
Clear Form
Form AD-1047 (1/92)
2
Instructions for Certification
1. By signing and submitting this form, the prospective primary participant is providing the certification set out on the reverse
side in accordance with these instructions.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in
this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set
out on this form. The certification or explanation will be considered in connection with the department or agency's
determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a
certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or
agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly
rendered an erroneous certification, in addit ion to other remedies available to the Federal Government, the department or
agency may terminate this transaction for cause or default.
4. The prospective primary participant shall provide immediate written notice to the department or agency to whom this
proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
5. The terms "covered transaction," "debarred," "suspended," " ineligible," "lower tier covered transaction," "participant,"
"person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the
meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact
the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this form that , should the proposed covered transaction be
entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department
or agency entering into this transaction.
7. The prospective primary participant further agrees by submitting this form that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineli gibility and Voluntary Exclusion - Lower Tier Covered Transactions," provided by the
department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in
all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows
that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of
its principals. Each participant may, but is not required to, check the Nonprocurement List.
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in
good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed
that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily
excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the
department or agency may terminate this transaction for cause or default.
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