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TOWN OF GRANITE QUARRY
BOARD OF ALDERMEN
REGULAR MEETING
Monday, December 7, 2020
7:00 p.m.
Call to Order Mayor Feather
Determ
ination of Quorum / Announcing Remote Participants if Necessary
Moment of Silence
Pledge
of Allegiance
1. Approval of Agenda
2. Approval of Consent Agenda
A. Approval of the Minutes
1) Regular Meeting Minutes November 2, 2020
B. Departmental Reports (Reports in Board packet)
C. Financial Reports (Reports in Board packet)
3. Citizen Comments
(All comments are limited to 6 minutes. No sharing of minutes with other citizens.)
4. Town Events
A. Christmas Trees at the Park thru December 31, 2020.
5. Town Manager Update (Report in Board packet)
Old Bus
iness
6. Discussion Board Meeting Day 2021
Continued discussion of day of month for regular meetings with Planning Board’s feedback.
ACTION REQUESTED: Motion to move the Regular Board of Aldermen Meetings to the 2nd
Monday of each month for the calendar year 2021.
Town of Granite Quarry
Page 1
New Business
7. Audit Presentation Tony Brewer, CPA
8. Joint Police Authority Funds
A. Budget Amendment #7
To transfer funds from Fund Balance Appropriated (01-3991-99) to Police Department Capital
Outlay - Vehicles (01-4310-54) in the amount of $114,919. Funds were unexpended in FY 19-20.
ACTION REQUESTED: Motion to approve Budget Amendment #7 as presented.
B. Amendment
ACTION REQUESTED: Motion to amend the previous estimate for police vehicles’ purchase
to an amount not to exceed $100,000.
9. Longevity Pay
ACTION REQUESTED: Motion to approve Longevity Pay as presented.
10. 2021 Holiday Closing and BoA Meeting Schedule, Retreat Dates
ACTION REQUESTED: Motion to adopt the Holiday Closings and Board Meeting Schedule for
2021.
11. Appointments Cabarrus Rowan MPO TAC
ACTION REQUESTED: Motion to appoint ______________ as the Cabarrus Rowan MPO TAC
representative and ______________ as the alternate representative.
12. Coronavirus Relief Fund
A. November Reimbursement Request Review
ACTION REQUESTED: Motion to approve the CRF Expenditure Report as submitted and
attested to by the town manager.
B. Plan Amendment
13. Budget Amendment #8 Lake Park Fence Repair
To receive and disperse insurance funds plus $500 deductible for the repair of storm damage to lake
park fence in the amount of $11,675.
ACTION REQUESTED: Motion to approve Budget Amendment #8 as presented.
14. Board Comments
Town of Granite Quarry
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15. Mayor’s Notes Announcements and Date Reminders
A. Thursday, December 10 6:00 p.m. Community Appearance Commission
B. Monday, December 14 5:00 p.m. Rowan Chamber Business After Hours (virtual)
C. Monday, December 14 6:00 p.m. Planning Board
D. Tuesday, December 15 3:30 p.m. Revitalization Team
E. Thursday, December 17 7:30 a.m. Rowan Chamber Power in Partnership Webinar
F. Monday, December 21 5:00 p.m. Parks, Events, and Recreation Committee
G. Monday, December 21 5:30 p.m. Zoning Board of Adjustment
H. Thur. & Fri., December 24 & 25 Office Closed for Christmas Holiday
I. Friday, January 1 Office Closed New Year’s Day (pending approval)
Adjourn
Town of Granite Quarry
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Agenda Item Summary
Regular Meeting
December 7, 2020
Agenda Item 1 Approval of Agenda
Summary:
The Board may discuss, add, or delete items from the Regular
Meeting agenda.
Action Requested:
Motion to adopt the December 7, 2020 Board of Aldermen
Meeting Agenda (as presented / as amended).
Motion Made By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Second By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
For:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Against:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
In case of tie:
Mayor Bill Feather
For
Against
Town of Granite Quarry
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Agenda Item Summary
Regular Meeting
December 7, 2020
Agenda Item 2 Approval of Consent Agenda
The Board may discuss, add, or delete items from the Consent
Agenda.
A. Approval of the Minutes
1) Regular Meeting Minutes November 2, 2020
B. Departmental Reports
C. Financial Reports
Motion to approve the consent agenda (as presented / as
amended).
Motion Made By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Second By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
For:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Against:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
In case of tie:
Mayor Bill Feather
For
Against
Town of Granite Quarry
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TOWN OF GRANITE QUARRY
BOARD OF ALDERMEN
REGULAR MEETING MINUTES
Monday, November 2, 2020
7:00 p.m.
Present: Mayor Bill Feather, Mayor Pro Tem John Linker, Alderman Jim Costantino, Alderman Doug
Shelton
Not Present: Alderman Kim Cress
Staff: Town Manager Larry Smith, Town Clerk Aubrey Smith, Town Attorney Chip Short, Fire Chief/
Maintenance Supervisor Jason Hord, Police Chief Mark Cook, Town Planner Steve Blount
Call to Order: Mayor Feather called the meeting to order at 7:00 p.m.
Moment of Silence: Mayor Feather opened the meeting with a moment of silence.
Pledge of Allegiance: The Pledge of Allegiance was led by Scout Brady Allum, Troop 379.
1. Approval of the Agenda
ACTION: Alderman Costantino made a motion to approve the agenda as presented. Alderman Shelton
seconded the motion. The motion passed 3-0.
2. Approval of the Consent Agenda
A. Approval of the Minutes
1) Regular Meeting Minutes October 5, 2020
B. Departmental Reports
C. Financial Reports
ACTION: Mayor Pro Tem Linker made a motion to approve the consent agenda as presented.
Alderman Costantino seconded the motion. The motion passed 3-0.
3. Citizen Comments
There were no citizen comments.
4. Town Events
A. Christmas Trees at the Park Beginning November 27, 2020
B. Volunteer and Staff To-Go Meal – Discussion
There was Board discussion at Mayor Feather’s request regarding the Volunteer and Staff Banquet
traditionally held the first Friday of December as a sit-down dinner. Board members discussed their
concerns with a gathering and suggested delaying until spring. Clerk Smith referred to the
Town of Granite Quarry
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Committee Report summary in the Town Manager’s Report that was included in the Board packet.
She advised the Board that the Parks, Events, and Recreation Committee (PERC) had taken the
pandemic into consideration and was not considering a sit-down dinner. At its last meeting PERC
voted to alternatively provide a drive-thru pick-up of catered BBQ plates on the same date.
Mayor Feather stated another choice would be to delay and have a formal event or picnic in the
spring. Alderman Shelton stated that he was against a sit-down dinner, but due to uncertainty in the
foreseeable future, voiced support of PERC’s plan for an alternate event. Mayor Pro Tem Linker
stated he was also against a sit-down meal but had no objections to the drive-thru event. Alderman
Shelton asked that anyone who would have been invited to the sit-down dinner receive a plate at
the drive-thru event. Alderman Costantino stated he was in favor of going forward with the event
if it could be done safely.
There was Board consensus to move forward with the drive-thru event as proposed by PERC on
December 4, 2020.
C. Santa at the Park December 5, 2020 3:00 pm – 5:30 p.m., Tree Lighting at Dusk
5. Town Manager’s Update
Manager Smith referenced his report in the agenda packet and shared that today the Civitan Club
celebrates 75 years in Granite Quarry. He stated that Clerk Smith has completed municipal clerk
training and shared about ongoing technology issues at town hall. A recent meeting of the JPA
committee took place; minutes will be sent out to the Board of Aldermen. Manager Smith also updated
the Board on issues with the credit union easements and rights-of-way. He will follow-up with Attorney
Short. Manager Smith will be sending out details regarding Paul Fisher. He also informed the Board
the FEMA grant turnaround time for payment was estimated to be 30 days. The IDF grant has a 10-day
turnaround time.
Alderman Shelton asked if the numbers on the FEMA Grant Capital Project had changed. Manager
Smith replied that will not be known until the Invitation to Bid is back. Alderman Shelton also
congratulated Chief Cook on new hires and asked if there were still open full-time positions that have
not been filled. Manager Smith responded that one position was vacant, and one officer was out on
leave but was expected to return.
Old Business
6. Discussion Board Meeting Dates 2021
ACTION: Alderman Costantino made a motion to continue discussion to the December meeting.
Alderman Shelton seconded the motion. The motion passed 3-0.
7. Comprehensive Parks and Rec. Master Plan
Manager Smith shared a PowerPoint presentation (included in the agenda packet) regarding Revenue
Updates and a Parks and Recreation Master Plan. Funding for the Master Plan was included in this
year’s budget. The Board requested to put it in Board Contingencies to control authorizing use of the
funds until it could review revenues after each quarter. Smith advised that “worst case scenario”
projections within the budget have indeed already realized a net gain in the first quarter review. As
examples: Sales and Utilities Taxes account for approximately 37% of annual revenues and are trending
to result in $58,450 higher than budgeted for the FY; and collection of Ad Valorem taxes accounts for
approximately 41% of annual revenues and is actually trending higher in the first two months than in
previous years. Especially taking into account Board feedback of major repair and improvement
expenses the Town needs to prioritize at the Lake and Civic Parks, Smith can safely advise moving
Town of Granite Quarry
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forward with commissioning the Plan, which will provide design standards and opportunities for
matching grant funds.
The Board discussion included the positive effect a master plan would have on grant applications and
the timeline for completion of a plan. Manager Smith shared that if approved tonight, the process for
completing a parks and recreation master plan could most likely be completed by the end of the fiscal
year.
Mayor Pro Tem Linker asked how the town would approach the repairs that need to be completed now.
Manager Smith responded that in the short-term the town would just repair what was there until the
plan was in place. Alderman Shelton asked how this would relate to the immediate need to re-enforce
the hillside. Manager Smith responded that the engineer was giving a cost estimate on that now and
that recommendations would be brought to the Board once the estimate was received.
Alderman Costantino voiced concern over spending $30,000 for the plan. Manager Smith replied that
having a plan would give long-term benefits including helping secure a grant for the tennis courts
instead of the town paying the full amount. Mayor Pro Tem Linker stated if the plan was the only way
to secure funds, the town needed to be committed.
Alderman Shelton stated he was in favor of the plan, provided it was done right, but was anxious about
using contingency funds and would rather wait until January when there was more information. He
stated he felt with the uncertainty in the economy due to the Coronavirus, it was early to be making this
kind of commitment. Manager Smith replied that the information for the next quarter wouldn’t be
available until probably February.
Mayor Pro Tem Linker stated he was in favor of the plan and that people move to Granite Quarry for
the parks. He asked if the Board waited until the retreat in January to act, what would that do to the
timeframe. Manager Smith responded the biggest thing would be planning for the budget. Mayor Pro
Tem Linker stated that he didn’t think the town could afford all the improvements to the parks, that the
tennis courts alone could be $100,000, and that the town would need to apply for some grants but the
question was timing.
Mayor Feather stated that he thought a delay would be appropriate until December or January. He stated
he believed the town needed to do a master plan whether in-house or through a third party, but he
wanted to see more numbers and thought there could be some other things
the town doesn’t know
about yet that might affect a master plan. Alderman Costantino agreed that he would like to wait until
the first of the year to look at it again.
There was Board consensus to discuss the item again in January with high priority.
ACTION: Alderman Costantino made a motion to table the discussion of the Comprehensive Parks
and Recreation Master Plan until the January meeting. Alderman Shelton seconded the motion. The
motion passed 2-1 with Mayor Pro Tem Linker opposed.
8. Coronavirus Relief Fund October Reimbursement Request Review
ACTION: Mayor Pro Tem Linker made a motion to approve the CRF Expenditure Report as
submitted and attested to by the town manager. Alderman Costantino seconded the motion. The
motion passed 3-0.
Alderman Shelton requested that the Board be provided with regular updates on how much has not
been used.
Town of Granite Quarry
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New Business
9. Fence at Granite Lake Park – Discussion
There was Board discussion at Mayor Feather’s request regarding the fence at the Granite Lake Park
that had been damaged during the recent storm. There were questions regarding what materials would
be used to replace the fallen fence and how the fence would relate to the proposed future master plan.
Manager Smith
advised that the discussion was premature as the insurance company has not
been out to assess the damage yet. If approved, we would only of course repair the damaged
sections with the same fencing that is already there.
There was Board consensus for staff to bring two or three options for replacement of the fence to the
next meeting.
10. Proclamations
A. Veterans’ Day
B. Civitan Club 75
th
Anniversary
Mayor Feather read the proclamations for Veterans’ Day and Civitan Club 75
th
Anniversary.
11. Board Comments
• Alderman Costantino asked whether the plaque had been installed at the Byrd property. Manager
Smith responded that it had. Alderman Costantino asked whether a plaque would be installed for
Clyde Adams.
Mayor Feather asked that staff price the plaque.
• Alderman Shelton requested that next month the dates for the January retreat be set. Mayor Feather
requested that Board members send in dates they wouldn’t be able to meet.
• Mayor Pro Tem Linker thanked the manager and staff for the job they’ve done during COVID and
over the last two years. Alderman Costantino and Alderman Shelton concurred.
12. Mayor’s Notes Announcements and Date Reminders
A. Tuesday, November 3 Election Day
B. Monday, November 9 5:00 p.m. Rowan Chamber Business After Hours (virtual)
C. Monday, November 9 6:00 p.m. Planning Board
D. Wednesday, November 11 Veterans’ Day – Office Closed
E. Thursday, November 12 5:00 p.m. CCOG Executive Board Meeting (virtual)
F. Thursday, November 12 6:00 p.m. Community Appearance Commission
G. Monday, November 16 5:00 p.m. Parks, Events, and Recreation Committee
H. Monday, November 16 5:30 p.m. Zoning Board of Adjustment
I. Tuesday, November 17 3:30 p.m. Revitalization Team
J. Wednesday, November 18 5:30 p.m. Cabarrus-Rowan County MPO Meeting
K. Thursday, November 19 7:30 a.m. Rowan Chamber Power in Partnership Webinar
L. Thur. & Fri., November 26 & 27 Office Closed for Thanksgiving Holiday
Adjourn
ACTION: Alderman Costantino made a motion to adjourn. Mayor Pro Tem Linker seconded the motion.
The motion passed 3-0. The meeting ended at 7:58 p.m.
Respectfully Submitted,
Aubrey Smith
Town Clerk
Town of Granite Quarry
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Town of Granite Quarry
Fire Department
Established May 15
th
, 1950
PO Box 351
www.granitequarrync.gov Granite Quarry, NC 704/279-5596
Board Report December/2020 Chief Hord
Emergency Calls for Service November 2020
20 calls in district
• 8 - EMS (including strokes, falls, diabetic, CPR and other Medical needs)
• 1 - Public assist
• 1 - Motor vehicle accidents
• 1 - CO Alarm
• 3 - Move up to our quarters
• 1 - Brush Fire
• 1 - Service assignment to block roadway
16 calls to Salisbury
• 8 - Alarm/Structure, EMS calls canceled en-route
• 4 - Structure fires - Manpower
• 4 - EMS
8 calls to Rockwell Rural
• 6 - Alarm/Structure, EMS calls canceled en-route
• 1 - CO Alarm/Manpower
• 1 - Gas leak/Manpower
5 calls to Union
• 4 - canceled en-route
• 1 - Fire Alarm/Manpower
2 - Calls to Faith - canceled en-route
3 - Call to Rockwell City - Fire Alarm - canceled en-route
1 - Call to Bostian Heights - Waterpoint
1 - Call to East Spencer - Working fire
1 - Call to South Salisbury - canceled en-route
TOTAL – 57
Town of Granite Quarry
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ACTIVITIES
• Daily activities include apparatus & equipment checks, training, station maintenance,
pre-plan development, hose and hydrant maintenance, water points, emergency response,
public education, inspections, and the assistance of other divisions within the Town of
GQ.
• Rigorous cleaning/decontamination, due to suggested COVID response multiple times
daily.
• Our monthly training resumed and included E.M.T. continuing education. Joint Training
with Faith F.D. and Rockwell Rural F.D.
• Multiple days of ladder training, water point training, hose evolutions, new extrication
tool familiarization, and district familiarization. Weekly shift training/ officer’s choice.
• Car Seat Check Station on Thursday from 1 p.m.to 4 p.m. – 3 seats installed/checked.
• ISO evaluation completed; results expected after 1
st
of the year.
• Training burn on South Main street along with Rockwell Rural FD.
• Assisted auxiliary with Christmas tree at Lake park.
EQUIPMENT
• Camper shell and slide unit installed on new pickup
Town of Granite Quarry
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November Work 2020 Maintenance Report
• Norm
al Maintenance Duties Daily- (parks, cleaning, mowing,
edging, service on equipment, limbs & sweeping)
• PM check on generator
• Installed new street signs
• Leaf pick up every other week
• FEMA project for Lake in final approved awaiting RFP from
AWCK
• Preconstruction meeting for sewer line extension
• HVAC repair on FD bay furnace
• Christmas lights put up through town and parks
• Various storm repairs in town
• Winterized bathrooms at Civic Park
2007
Ford Truck Mileage – 59,116 +157 miles
1995 Ford Dump Truck Mileage – 38,836 +397 miles
2009 Ford Truck Mileage – 75,293 +1091 miles
2019 Ford Truck F350 Mileage – 6,719 +547 miles
Town of Granite Quarry
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Planning Department Monthly Report
November 2020
ZONING PERMITS
8 issued
Date
Address
Permit
Status
10/30/2020
1060 Dunns Mtn Ch Rd
PERC Test
Approved
11/2/2020
900 Legion Club Rd
Residential
Approved
11/6/2020
926 Legion Club Rd
Residential
Approved
11/6/2020
US Hwy 52
Residential
Approved
11/9/2020
1735 Heilig Rd
Industrial
Approved
11/13/2020
517 N Main St
Residential
Approved
11/18/2020
5655 US Hwy 52
Residential
Approved
11/23/2020
1625 St Pauls Ch Rd
Residential
Approved
Code Violations
(2 prior violations resolved; 4 new violations cited)
Date
Address
Issue
Status
10/26/2020
306 N Salisbury Ave
Various – Sign related
Resolved
10/28/2020
105 N Salisbury Ave
Vehicle in site triangle
Resolved
11/2/2020
116 W Church St
Trash can in street excess of 48 hours
Pending
11/2/2020
316 N Salisbury Ave
Trees down and leaning toward power lines
Pending
November Planning and Zoning Inquiries
Date
Location
Issue
10/28/2020
6350 US Hwy 52
Possible subdivision for additional duplex
10/28/2020
Faith Rd
Stream crossing at Village at Granite
11/4/2020
Stone Rd
Possible subdivision of property
11/4/2020
206 Wall St
Possible renovation
11/6/2020
Rowland lane
Question on duplex construction materials
11/6/2020
US Hwy 52
Questions on Walker mobile home park
11/9/2020
Martin St
Flooding problems
11/12/2020
Coley Rd
Flooding problems
11/23/2020
off Coley Rd
Road naming process
11/23/2020
Town-wide
Potential solution to mailboxes in sidewalk ROW
11/23/2020
Town-wide
Review water/sewer ext and annexation policy
Town of Granite Quarry
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Miscellaneous
• 11/9/2020 Planning Board - First discussion of Downtown LI rezoning with property
owners
• 11/12/2020 Community Appearance Commission - Presentation on code enforcement
and appearance incentives
• 11/16/2020 ZBA Meeting - Training
• 11/17/2020 Revitalization Team – Presentation on Downtown curb and gutter
Town of Granite Quarry
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Granite Quarry-Faith Joint Police Authority
P.O. Box 351 143 North Salisbury Ave, Granite Quarry, NC 28072
Office: (704)279-2952 Fax: (704)279-6648
Police Department Report
November 2020
• Call volume report for the month of November 2020:
o Date of Report: 11/30/2020
o Total calls for service/activities – 245
o Calls for service/activities Granite Quarry: 203
o Calls for service/activities Faith: 43
o Incident Reports- 6
o Arrest Reports- 4
o Crash Reports- 7
o Traffic Citations- 12
• See Attached for Total Calls for Service.
• The following is the ending and average mileage for each vehicle by month:
221 Chevy Impala- End- 62,931
224 Ford Taurus- End- 73,344
225 Ford Utility- End- 59,655
226 Ford Utility - End- 40,129
227 Ford Utility - End- 62,075
228 Ford Utility - End- 30,576
229 Ford F150 - End- 47,468
230 Dodge Durango - End- 24,437
231 Ford Utility- End- 4,315
• Other Information:
o Average response time for November CFS is 3.10 minutes.
o Drug Collection Box. October 2020: 15.86 pounds collected.
o October CID Report. 2 Cases assigned; 1 Cases cleared; 15 follow-ups conducted; 89
open assigned cases.
o Officers completed 84 hours of in-service or continuing education training in October.
Town of Granite Quarry
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GQPD
Number of Events by Nature
CFS November 2020
Nature
# Events
103A2 FOUND PROPERTY
1
103A4 ADMIN (OTHER)
1
104C2 COMMERCIAL BURG (INTRUSI
5
104C3 RESIDENTAL BURG (INTRUSI
5
106D1 SHOOTING
1
110D2 RESIDENTIAL B&E
3
111D1 DAMAGE TO PROPERTY
1
112D2 DECEASED (SUDDEN)
1
113A1 DISTURBANCE - PAST
1
113B2 OTHER NOISE COMPLAINT
1
113B3 NUISANCE COMPLAINT
1
113C1 DISTURBANCE-LOUD PARTY
1
113D1 DISTURBANCE / PHYSICAL
2
113D2 DISTURBANCE / VERBAL
4
114D2 VERBAL DOMESTIC
4
114D3 PHYSICAL FAMILY DOMESTIC
1
114D4 VERBAL FAMILY DOMESTIC
1
115D1 DRIVING UNDER INFLUENCE
1
118B2 FRAUD-PAST FORGERY
2
119D3 THREAT
1
121O2 MENTAL COMMITMENT
1
125B1 CHECK WELFARE - ROUTINE
3
125D1 CHECK WELFARE-URGENT
1
126B1 PAST PERSONAL ROBBERY
1
127D1 SUICIDE ATTEMPT
1
129B3 SUSPICIOUS CIRCUM (PAST)
1
129C1 SUSPICIOUS PERSON
3
129C3 SUSPICIOUS VEHICLE
4
129C5 SUSPICIOUS CIRCUMSTANCE
3
Town of Granite Quarry
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Nature
# Events
130B1 LARCENY (ALREADY OCC)
2
130B3 THEFT FROM VEH (PAST)
1
130C1 THEFT JUST OCCURED
2
130D1 LARCENY
2
131A2 HIT AND RUN - PAST
1
131B1 TRAFFIC ACCIDENT - PD
3
132A1 ABANDONED VEHICLE
1
132B2 PARKING COMPLAINT
1
132C2 HAZARDOUS ROAD CONDITION
1
133D1 TRESPASSING
3
135C1 SHOTS FIRED (HEARD)
1
23C1 OVERDOSE OR POISON
1
77B1 TRAFFIC ACC - INJURY
1
911 HANG UP
8
9E2 CARDIAC OR RESP ARREST
1
ASSIST DSS
1
ASSIST FIRE DEPT
5
ASSIST MOTORIST
2
ATTEMPT TO LOCATE
1
BURGLARY ALARM
6
BUSINESS OR HOUSE CHECK
38
CIVIL PROCESS
1
COMMUNITY PROGRAM
2
DELIVER MESSAGE
4
DOMESTIC PROPERTY PICKUP
1
FOLLOWUP
10
GENERAL INFORMATION
3
MISDIAL
3
PARK CHECK
45
SCHOOL SECURITY CHECK
1
SUBPOENA SERVICE
4
TRAFFIC CHECK
1
Town of Granite Quarry
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258
Total
Nature
# Events
TRAFFIC CONTROL
2
TRAFFIC STOP
29
UNAUTHORIZED USE OF CONVEYANCE
1
VEHICLE ACCIDENT PROP DAMAGE
4
WARRANT SERVICE
9
Town of Granite Quarry
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.
Budgeted YTD
Revenues: 2,861,740 1,276,271 45%
Total Revenues: 2,861,740$ 1,276,271$ 45%
Expenses:
Governing Body 188,249 20,943 11%
Administration 609,825 225,956 37%
Maintenance 522,433 95,121 18%
Parks & Recreation 76,958 49,405 64%
Police Dept. 687,635 217,919 32%
Fire Department 519,172 232,885 45%
Sanitation 135,693 46,603 34%
Streets 121,775 8,673 7%
Total Expenses 2,861,740$ 897,504$ 31%
70%
Finance Department
Please see the Budget Vs. Actual Report attached for specific line items
Department
As of October 31, 2020
Breakdown of Departments:
Expense to Revenue:
Town of Granite Quarry
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Granite Quarry Finance Department
Disp Acct Budget YTD Variance
Prcnt
01-3100-12 Taxes - Budget Year 932,604 639,814 (292,790)
69%
01-3100-17 Tax Penalties & Interest 2,000 402 (1,598)
20%
01-3101-12 Taxes - Prior Years 4,000 1,011 (2,989)
25%
01-3102-12 Vehicle Tax 100,000 40,830 (59,170)
41%
01-3230-31 Local Option Sales Tax 719,146 270,845 (448,301)
38%
01-3231-31 Solid Waste Disposal Tax 2,186 564 (1,622)
26%
01-3261-31 Cable Franchise Tax 5,800 - (5,800)
0%
01-3300-36 Grants 243,075 - (243,075)
0%
01-3316-32 Powell Pave & Patch Funds 82,724 40,265 (42,459)
49%
01-3319-36 COVID-19 Relief Fund 90,641 90,641 -
100%
01-3322-31 Beer & Wine - State 13,430 - (13,430)
0%
01-3324-31 Utilities Franchise Tax 144,484 29,047 (115,437)
20%
01-3330-84 County First Responders 4,020 1,340 (2,680)
33%
01-3340-41 Permits 3,000 5,430 2,430
181%
01-3346-40 Abatements 200 183 (18)
91%
01-3413-89 Miscellaneous Revenue 1,000 691 (309)
69%
01-3431-41 Police Authority Revenue_Faith 136,000 34,000 (102,000)
25%
01-3431-45 Police Report Revenue 100 80 (20)
80%
01-3431-89 Police Miscellaneous 800 889 89
111%
01-3471-51 Solid Waste/Recycling Collection - Salisbury
138,500 38,388 (100,112)
28%
01-3491-41 Subdivision & Zoning Fees 2,500 550 (1,950)
22%
01-3713-33 Sal. Water/Sewer Reimbursement 50,000 - (50,000)
0%
01-3831-89 Interest on Investments * 10,000 5,692 (4,308)
57%
01-3834-41 Park Shelter Rentals (Maint) 2,000 660 (1,340)
33%
01-3835-81 Surplus items Sold 3,500 260 (3,240)
7%
01-3836-82 Sale of Land 63,650 63,166 (484)
99%
01-3837-31 ABC Net Revenue-Co. 10,250 6,472 (3,778)
63%
01-3980-96 Transfers Other Funds 5,051 5,051 -
100%
01-3991-99 Fund Balance Appropriated 91,079 - (91,079)
0%
2,861,740 1,276,271 (1,585,469) 45%
Revenues:
*See last page for breakdown of account# 01-3831-89 Interest on Investments
Town of Granite Quarry
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Granite Quarry Finance Department
Disp Acct Budget YTD Variance Prcnt
01-4110-02 Mayor/Aldermen Salary 12,575 - 12,575 0%
01-4110-08 Board Expense 670 420 250 63%
01-4110-09 FICA Expense 962 - 962 0%
01-4110-14 Insurance - Workers Comp 60 40 20 66%
01-4110-18 Professional Services 16,586 5,500 11,086 33%
01-4110-26 Office Expense 400 20 380 5%
01-4110-29 COVID-19 Relief Funds 90,641 2,673 87,968 3%
01-4110-31 Training & Schools 100 - 100 0%
01-4110-40 Dues & Subscriptions 12,075 10,826 1,249 90%
01-4110-45 Insurance & Bonds 1,600 1,464 136 92%
01-4110-61 Grants - Nonprofit Grant Program 100 - 100 0%
01-4110-97 Board Contingency 52,480 - 52,480 0%
188,249 20,943 167,306 11%
Disp Acct Budget YTD Variance Prcnt
01-4120-00 Salaries - Regular 220,000 69,219 150,781 31%
01-4120-02 Salaries - Part-Time 35,000 13,020 21,980 37%
01-4120-07 401K Expense 11,000 3,461 7,539 31%
01-4120-09 FICA Expense 19,508 6,137 13,371 31%
01-4120-10 Retirement Expense 22,330 7,099 15,231 32%
01-4120-11 Group Insurance 34,000 6,840 27,160 20%
01-4120-14 Insurance - Workers Comp 615 428 187 70%
01-4120-17 Insurance – HRA/Admin Cost 5,450 400 5,050 7%
01-4120-18 Professional Services 42,645 9,871 32,774 23%
01-4120-22 Banquet Expense 1,700 - 1,700 0%
01-4120-26 Office Expense 11,000 3,183 7,817 29%
01-4120-29 Supplies & Equipment 200 - 200 0%
01-4120-31 Training & Schools 7,000 2,033 4,967 29%
01-4120-32 Telephone/Communications 3,500 1,072 2,428 31%
01-4120-33 Utilities 4,500 1,368 3,132 30%
01-4120-34 Printing 5,000 1,608 3,392 32%
01-4120-35 Maint & Repair - Equipment 500 - 500 0%
01-4120-37 Advertising 3,500 542 2,958 15%
01-4120-40 Dues & Subscriptions 3,500 2,038 1,462 58%
01-4120-44 Contracted Services 13,750 7,102 6,648 52%
01-4120-45 Insurance & Bonds 4,100 3,831 269 93%
01-4120-61 Grants - Grant Related Expenditures 3,500 - 3,500 0%
01-4120-68 Tax Collection 18,000 - 18,000 0%
01-4120-71 Water Line - Principal 50,000 - 50,000 0%
01-4120-72 Water Line - Interest 4,210 1,388 2,822 33%
01-4120-96 Interfund Transfer 85,317 85,317 (0) 100%
609,825 225,956 383,869 37%
Governing Body:
Administration:
Town of Granite Quarry
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Granite Quarry Finance Department
Disp Acct Budget YTD Variance Prcnt
01-4190-00 Salaries - Regular 110,000 35,794 74,206 33%
01-4190-02 Salaries - Part-Time 35,500 15,332 20,168 43%
01-4190-07 401K Expense 5,500 1,844 3,656 34%
01-4190-09 FICA Expense 11,131 3,911 7,220 35%
01-4190-10 Retirement Expense 11,165 3,774 7,391 34%
01-4190-11 Group Insurance 22,000 5,966 16,034 27%
01-4190-14 Insurance - Workers Comp 7,500 5,247 2,253 70%
01-4190-20 Motor Fuel 7,000 2,259 4,741 32%
01-4190-21 Uniforms & Janitorial Supplies 4,500 - 4,500 0%
01-4190-24 Maint & Repair - Bldgs/Grounds 10,000 2,821 7,179 28%
01-4190-25 Maint & Repair - Vehicles 2,000 944 1,056 47%
01-4190-26 Office Expense 25 - 25 0%
01-4190-29 Supplies & Equipment 7,500 3,089 4,411 41%
01-4190-31 Training & Schools 250 34 216 14%
01-4190-32 Telephone/Communications 775 298 477 38%
01-4190-33 Utilities 3,100 996 2,104 32%
01-4190-34 Printing 50 6 44 12%
01-4190-35 Maint & Repairs - Equipment 10,000 3,282 6,718 33%
01-4190-40 Dues & Subscriptions 150 50 100
01-4190-44 Contracted Services 21,850 790 21,060 4%
01-4190-45 Insurance & Bonds 3,600 2,923 677 81%
01-4190-96 Interfund Transfer 248,837 5,762 243,075 2%
$522,433 $95,121 $427,312 18%
Disp Acct Budget YTD Variance Prcnt
01-6130-21 Uniforms & Janitorial Supplies 2,000 - 2,000 0%
01-6130-24 Maint & Repair - Bldgs/Grounds 46,958 44,643 2,315 95%
01-6130-29 Supplies & Equipment 4,000 655 3,345 16%
01-6130-33 Utilities 16,000 4,107 11,893 26%
01-6130-44 Contracted Services 3,000 - 3,000 0%
01-6130-62 Committees - PERC 5,000 - 5,000 0%
76,958 49,405
27,553
64%
Parks & Rec:
Maintenance:
Town of Granite Quarry
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Granite Quarry Finance Department
Disp Acct Budget YTD Variance Prcnt
01-4310-00 Salaries - Regular 394,000 115,302 278,698 29%
01-4310-02 Salaries - Part-Time 15,000 9,276 5,724 62%
01-4310-07 401K Expense 19,700 5,795 13,905 29%
01-4310-09 FICA Expense 31,289 9,750 21,539 31%
01-4310-10 Retirement Expense 42,946 12,693 30,253 30%
01-4310-11 Group Insurance 76,000 16,365 59,635 22%
01-4310-14 Insurance - Workers Comp 13,500 8,579 4,921 64%
01-4310-20 Motor Fuel 19,000 3,825 15,175 20%
01-4310-21 Uniforms & Janitorial Supplies 3,000 972 2,028 32%
01-4310-25 Maint & Repair - Vehicles 6,000 2,858 3,142 48%
01-4310-26 Office Expense 1,500 157 1,343 10%
01-4310-29 Supplies & Equipment 8,000 1,170 6,830 15%
01-4310-31 Training & Schools 3,000 493 2,507 16%
01-4310-32 Telephone/Communications 8,000 2,540 5,460 32%
01-4310-33 Utilities 3,000 494 2,506 16%
01-4310-34 Printing 1,000 166 834 17%
01-4310-35 Maint & Repair - Equipment 2,000 - 2,000 0%
01-4310-40 Dues & Subscriptions 3,650 1,124 2,526 31%
01-4310-44 Contracted Services 23,250 13,560 9,690 58%
01-4310-45 Insurance & Bonds 13,800 12,800 1,000 93%
687,635 217,919 469,716 32%
Disp Acct Budget YTD Variance Prcnt
01-4340-00 Salaries - Regular 113,900 42,209 71,691 37%
01-4340-02 Salaries - Part-Time 185,000 58,558 126,442 32%
01-4340-07 401K Expense 5,695 2,346 3,349 41%
01-4340-09 FICA Expense 22,866 7,449 15,417 33%
01-4340-10 Retirement Expense 11,561 4,664 6,897 40%
01-4340-11 Group Insurance 25,500 6,521 18,979 26%
01-4340-14 Insurance - Workers Comp 14,000 10,728 3,272 77%
01-4340-20 Motor Fuel 5,000 1,026 3,974 21%
01-4340-21 Uniforms & Janitorial Supplies 3,000 476 2,524 16%
01-4340-25 Maint & Repair - Vehicles 6,000 5,904 96 98%
01-4340-26 Office Expense 250 - 250 0%
01-4340-29 Supplies & Equipment 20,000 12,144 7,856 61%
01-4340-31 Training & Schools 2,000 10 1,990 1%
01-4340-32 Telephone/Communications 3,800 1,649 2,151 43%
01-4340-33 Utilities 5,700 1,834 3,866 32%
01-4340-34 Printing 400 130 270 33%
01-4340-35 Maint & Repair - Equipment 3,000 846 2,154 28%
01-4340-40 Dues & Subscriptions 3,000 650 2,350 22%
01-4340-44 Contracted Services 10,000 5,220 4,780 52%
01-4340-45 Insurance & Bonds 8,000 7,227 773 90%
01-4340-54 Cap Outlay - Vehicles 38,000 31,000 7,000 82%
01-4340-55 Cap Outlay - Equipment 32,500 32,292 208 99%
519,172 232,885 286,287 45%
Fire Department:
Police Department:
Town of Granite Quarry
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Granite Quarry Finance Department
Disp Acct Budget YTD Variance Prcnt
01-4710-64 Recycling 10,125 6,790 3,335 67%
01-4710-65 Garbage Services 125,568 39,813 85,755 32%
135,693 46,603 89,090 34%
Disp Acct Budget YTD Variance Prcnt
01-4510-18 Professional Services 750 750 - 100%
01-4510-29 Supplies & Equipment 1,750 - 1,750 0%
01-4510-35 Maint & Repair 5,000 - 5,000 0%
01-4510-71 Debt Service - Principal 50,000 - 50,000 0%
01-4510-72 Debt Services - Interest 10,233 - 10,233 0%
01-4510-99 Unappropriated Fund Balance 20,042 - 20,042 0%
01-4511-33 Utilities - Street Lights 34,000 7,923 26,077 23%
121,775 8,673 113,102 7%
Disp Acct Budget YTD Variance Prcnt
Town Hall Upgrades Project 387,116 387,116 - 100%
FEMA Granite Lake Project 437,793 57,889 379,905 13%
Industrial Development Sewer Grant Project 323,892 54,705 269,187 17%
Streets Improvement Project 344,950 344,950 - 100%
1,493,751 844,659 649,091 57%
Sanitation:
Capital / Grant Project Ordinances:
Streets:
Town of Granite Quarry
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Acct# July 20 Aug 20 Sep 20 Oct 20 Nov 20 Dec 20 Jan 21 Feb 21 Mar 21 Apr 21 May 21 Jun 21 Interest YTD Balance
Certificates of Deposits:
XX7779 417 431 431 417 - - - - - - - - 1,695.93 250,000.00
XX7809 355 367 367 355 - - - - - - - - 1,444.16 250,000.95
XX7151 355 367 367 355 - - - - - - - - 1,442.92 250,284.54
XX0261 287 296 296 Matured - - - - - - - - 878.83 -
1,414 1,461 1,461 1,127 - - - - - - - - 5,461.84$ 750,285.49$
Money Market Accounts:
XX9011 61 54 55 98 - - - - - - - - 267.47 337,787.05
XX1186 8 7 8 8 - - - - - - - - 31.77 52,863.68
69 61 63 106 - - - - - - - - 299.24 390,650.73
NC Capital Management Trust:
XX4319 21 11 3 1 - - - - - - - - 36.34$ 150,952.35$
21 11 3 1 - - - - - - - - 36.34 150,952.35
Total Interest YTD:
Total Invested Balance:
Cash on Hand *
*(As of Bank Statement on 10/31/2020)
1,291,888.57$
5,797.42$
589,433.80$
Interest on Investments by Month
FY 2020-2021
Town of Granite Quarry
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Town of Granite Quarry
Town Manager’s Report
December 2020
1. FY2021-2022 Planning and Budget Calendar. (Attached)
The annual proposed planning / budget calendar based on normal progression of things is attached.
After Board discussion of its 2021 meeting dates and feedback on the attached proposed calendar,
we will modify any of the proposed target dates as needed.
2. Town Goals “At a Glance” spreadsheet. (Attached)
As summarized below in #3, we are still plugging away. If you have a chance, please review the
attached Goals spreadsheet before the meeting. Let me know if you have any questions beforehand,
but otherwise I’ll run through highlights and of course take the Board’s guidance at the meeting.
3. Coronavirus.
We’re still plugging away at daily operations & goals despite the additional challenges and
responsibilities that have come with the drastic community spread of the virus again. Fortunately we
predicted and prepared for this resurgence of community spread to happen (even earlier than it did),
so we are still ahead of a lot of our peers. We will continue to stay updated & remain vigilant.
4. Committee Reports.
A. Revitalization Team.
• US 52 sidewalks / streetscape. The planner and manager brought the Team up to speed on
the town goal of pursuing options for downtown sidewalk improvements through
discretionary or other funds – and the associated items that would have to be undertaken
concurrently. We will continue discussion on that at the December meeting.
• Public Forum. The Team continued discussion of holding a public forum in January to meet
with business owners and property owners, contingent upon coronavirus status & restrictions.
B. Parks, Events, and Recreation Committee.
• Christmas Banquet Alternative. Finalized plans for the drive-thru dinner pick up December 4.
• Christmas at the Lake. Worked on plans for social distancing and sanitizing for the event. The
event has since been cancelled of course due to coronavirus escalation response.
• Granite Fest ’21. Discussed expanding the event for next year, including signing a bigger band
to perform. A draft contract for the band was apparently requested and has been forwarded
to staff to review. At time of report I am trying to fit that in to reviewing with staff, etc as well.
C. Community Appearance Commission.
• Code Enforcement update. As continued orientation to the recently resuscitated CAC, the
planner met with the group also to discuss code enforcement, nuisance ordinances, and the
roles CAC can play in proactively and positively assisting staff with those issues.
Town of Granite Quarry
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• Zones. Members reviewed draft maps breaking the Town limits into 7 areas – one zone for
each member of the CAC to take ownership of.
• Christmas decorating contest. Decided to move forward with the quickly-planned decoration
contest for residents within town limits (they did decide not to include businesses this year).
CAC members will pick out 3 winners and announce those on December 15.
D. Joint Police Authority Committee.
I forwarded a copy of the meeting minutes after the last Board meeting. Since then, the final
amount of rollover funds after auditing adjustments came in at much less than the CPA’s initial
projection. So we have the budget amendment on this meeting’s agenda to move 100% of those
funds into Capital Outlay to cover the vehicle purchases, and Chief Cook and I are following up on
a revised proposal for the remainder funds past that.
5. Capital and Grant Projects.
A. 2020-05 IDF Grant Industrial Park Sewer Extension.
Pre-construction meeting with engineers, contractor, and utilities to go over specs and game plan
went well. Contractor still anticipates a January start date for construction.
B. 2020-04 FEMA Grant Granite Lake repairs.
Unfortunately still no substantive updates to pass along from our engineering firm. Both Jason
and I have continued following up with pressure to expedite finalizing the specs and getting the
Invitation to Bid out asap.
6. Other Capital Items / Major or Pending Projects
A. Town Hall Space Needs.
Architect finalized drafts and framework for the space needs update. We are currently working
on scheduling time with key staff to run through his questions.
B. Personnel Policy / Salary Classification Study.
Consultant and I have run through her draft report summary notes and will meet again 12/3 on
some follow ups she needed to research. She is concurrently working through Personnel Policy
draft notes with Aubrey.
C. Recodification of Ordinances.
Municode’s attorney sent us a revised draft of his follow up to our last legal review questions.
Steve, Aubrey, Chip, and I will be buckling down over the next few weeks to review and respond
on those items. Target deadline is to have the legal review completed this month!
D. Clyde Adams plaque.
Initial quotations on plaque options were surprisingly astronomical. Chief Cook is going to look
for some other vendors to secure some additional quotes.
Town of Granite Quarry
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Date
Item NOTES
Dept Heads begin establishing & prioritizing departmental goals for the upcoming year.
Staff review of Schedule of Fees (any user fee studies to be completed by 1/31/21).
Finance Officer and Manager complete Prior Year Actual worksheets; distribute to Dept Heads.
Dept Heads and Manager prepare 5-year Capital Project Planning worksheets.
Manager distributes Budget Estimation and Request Forms to Dept Heads.
Compile and preliminarily vet / complete staff proposals and summaries for BOA.
Compile BOA issues into a comprehensive list.
Deliver Planning Retreat packet to BOA by Friday, 2/12/21.
Prepare FY2020-2021 End Of Year Revenue preliminary estimates on all funds.
Preliminarily project FY2021-2022 Revenue estimates on all funds.
Present, discuss, and refine estimates with Dept Heads, Town Manager.
Finance Officer distributes 3rd quarter "budget v actual" to Dept Heads and Town Manager.
Dept Heads refine budget line item estimates wherever possible; review with Manager.
Manager conducts preliminary salary surveys and benefits study with Finance Officer, Clerk.
(This year pay classification study will have recently been completed)
Manager presents budget document, along with budget message, to BOA for its consideration.
BOA schedules Public Hearing Date for budget; gives Manager any additional direction.
Copy of budget is filed with the Clerk at time it is presented to the Board.
Clerk makes copy available news media, on website, etc.
Place Notice of Public Hearing on Town website.
Post Notice of Public Hearing in Town Hall bulletin board.
Advertise Public Hearing at least once on Town Hall electronic information sign.
Advertisement runs in the Salisbury Post 5/30/21 for public hearing on June 1, 2021.
Signatures Mayor Signs, Clerk seals Budget Ordinance.
Minutes Budget Ordinance must be entered in the Board's minutes.
Publicize Budget Ordinance posted on town's website.
Filed copies
Within 5 days after adoption, copies must be filed with budget officer, finance officer, and clerk.
"At least 10 days must elapse between submission of the budget and adoption of the budget ordinance."
Manager distributes Planning Retreat questionnaires to Board members;
Board members submit list of goals/issues for Retreat consideration to Clerk for compilation.
BOA Goals
11/2/20
to
12/31/20
Preliminary Planning Preparation
Staff advisors begin assisting Committees with review of Master Plans / established Town Goals;
identifying any issues or needs that might need BOA Planning Retreat discussion and/or budgetary
considerations for accomplishment.
Planning Retreat Packet Preparation
Estimated revenues and appropriations continue review and adjustment.
Workshops if needed; decisions are made to guide Manager in proposing a balanced budget.
4/1/21
to
4/30/21
Budget Development
Monday,
5/3/21
Tentative Proposed Date
Board of Aldermen Monthly Meeting
Presentation of FY21-22 Budget Message
Salary and Benefits Study
Complete all Budget Estimations and Request Forms, submit to Manager no later than 2/26/21.
Friday,
3/19/21
Tentative Proposed Date
Board of Aldermen Budget Workshop
Dept Heads and Manager work up a rough framework of budget; identify issues, opportunities, and wildcards
/ items needing more information or development.
Manager presents preliminary overview of FY21-22 budget's framework and major items;
BOA gives feedback, guidance, continues vetting of goals and major / capital items.
Board of Aldermen
FY21-22 Planning Retreat
Prepare Preliminary Budget Revenues and
Known Expenditures
2/1/21 to
2/26/21
Preliminary Departmental Revenue and
Expenditure Estimates
Start of Budget Data Entry
2/1/21
to
2/12/21
1/4/21
to
1/29/21
Preliminary Budget Preparation
Upon Budget
Adoption
Monday,
6/7/21
Post Budget Adoption
Board of Aldermen Monthly Meeting
Recommended Public Hearing:
FY21-22 Budget
FY2021-2022 PLANNING and BUDGET CALENDAR - Proposed
Advertise Public Hearing
5/28/21
to
5/30/21
Annual goal-setting retreat to review Departmental and Board/Committees goals;
Establish and prioritize the major Town goals to focus on developing for the upcoming year.
Staff and Committees submit summaries & lists of Needs / Issues to Town Clerk for compilation.
3/1/21 to
3/12/21
4/1/21 to
4/9/21
3rd Quarter Budget v Actual
Friday,
2/19/21
Complete 5-Year Capital Project Planning Report
Staff and Committee Planning Needs / Issues
2/1/21
to
2/12/21
Complete 5-Year Capital Projections
1/4/21
to
1/29/21
Town of Granite Quarry
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2020-2021 Project Goals
GOAL DEPARTMENT PRIMARY
TARGET
DATE
BOARD PRIORITY
ASSIGNMENT
NOTES / STATUS PROJECTED COST ACTUAL COST
PERCENT
COMPLETE
August 1
PERCENT
COMPLETE
October 1
PERCENT
COMPLETE
December 1
Added 12/2019: Charter, Ordinances, JPA, Policies, Guidelines
2020 RETREAT: Assigned High Priority
Administration
Larry, Aubrey
Jun 2021
High
Charter clarification drafted. Ordinances (160D UDO review
after Recod)(see next 2 goals also). JPA and Personnel Policy
reviews underway. Policies and guidelines ongoing.
20% 50% 60%
Recodification of Ordinances
4
Administration
4
Aubrey
Jan 2021
High
Legal review underway (additional 160D UDO review after
Recod is complete included w "Ordinances" goal above).
$ 11,950.00 $ 10,160.00 60% 65% 75%
Code Enforcement
2020 RETREAT: Ordinance Review
Administration
5
Larry, Steve
Med.
Problematic ordinances identified and revised (completed).
CAC resuscitated & meeting. "Next steps": Review HR
consultant's findings; additional BOA strategic direction at '21
Retreat; align CAC and staff with those goals.
$ - $ - 20% 40% 100%
2020 RETREAT: Stormwater
High
Simply listed after impromptu discussion with planner at '20
Retreat. Remove from current goals list; can be added to
revised list if it becomes BOA goal from '21 Retreat?
2020 RETREAT: Master Plan (Town)
High
Assigned high priority by 2 Aldermen, but no discussion.
(same as Parks & Rec Master Plan below?)
Sidewalks Downtown 52 w. No State $ Discretionary Funds
2020 RETREAT: Assigned High Priority
Administration
7
Mayor
?
Low
High
Preliminary staffwork & engineering completed. "Next step"
Strategic discussion / Revitalization (presented 11/17/20,
follow up work plan disc in December).
$ 560,000.00 25% 25% 30%
Town Hall Renovation Upgrades (scope amended 11/4/19)
Administration
6
Larry
Oct 2020
High
Upgrades project complete. Town Hall Needs Assessment
update by architect underway. "Next step" Strategic discussion
/ Revitalization (tied w Sidewalks Downtown 52).
$ 403,803.00 $ 387,115.53 95% 99% 99%
Town Square (Amended scope 6/2019 to create plan designs) Revitalization Revitalization
High
Redesign completed.
"Next step" Strategic discussion / Revitalization.
$ 40,000.00 $ 3,500.00 50% 50% 50%
Parks and Recreation Master Plan
2
2020 RETREAT: Assigned Medium Priority
Parks & Rec
2
PERC Comm?
Med.
$ 25,000.00
Tennis Courts
2
(incorporated into/with Master Plan) Parks & Rec
2
Low
2020 RETREAT: Sidewalk and Trail Plan
Med.
Simply listed after presentation by planner at 2020 retreat.
Combined with Bike & Ped Planning Grant goal for now?
NCDOT Bicycle and Pedestrian Planning Grant Planning
Steve No Priority Assigned
Application submitted, awaiting disposition $ 3,500.00 5% 15% 15%
2020 RETREAT: Maintenance Equip (Facilities Needs Assessment)
Med.
Hot patch trailer de-prioritized during budget workshops;
Discussion of facilities needs/equip storage incl in next goal.
2020 RETREAT: Building Needs (Facilities Needs Assessment )
Med.
Town Hall Needs Assessment update underway.
Zoning Study: Light Industrial downtown area (added 7/6/20) Planning Steve, PB Apr 2021
No Priority Assigned
Board direction to study LI zoning - esp undeveloped prop.
PB also incorporating Downtown Overlay Master Plan goal.
$ - $ - 0% 0% 25%
FEMA Grant - Granite Lake Park Maintenance
Staff
Apr 2021
High
Studies complete. FEMA federal and state approval secured.
Pending RFP const; ext to July '21 to complete
$ 437,793.00 75% 80% 85%
State Utility Fund grant: utilities extension at industrial park
Economic Dev
3
Manager Mar 2021
High
Easements secured. Contract awarded; est const Jan '21. $ 277,800.00 $ 21,694.00 80% 85% 90%
Added 10/2019: Annexations and development recordings Administration
Staff, Attorney
Jun 2020
No Priority Assigned
Staff research, reconstruct/corrections complete. Atty still
working on Faith Rd property with Sec of State.
95% 95% 95%
Quarry property - Relocation brush pile, annexation Administration
Staff, Attorney
Dec 2020
High
Survey completed. Yard waste permit approved. Atty drafting
legal desc, then we can start annexation process.
$ 115,000.00 $ 90,053.44 50% 75% 80%
Capital Streets & Sidewalks Campaign (re-scoped 8/5/19)
2020 RETREAT: Assigned High Priority
Maintenance
Chief Hord
Sep 2020
High
Completed $ 350,000.00 $ 344,949.46 95% 100% 100%
Town Properties Overview - 316 S Main St Administration Larry Sep 2020
No Priority Assigned
Closed on property 7/20. Yard waste permit released 8/20. $ (50,000.00) $ 67,000.00 95% 100% 100%
2020 RETREAT: Police Dept Salaries Police Chief Cook, Larry FY20-21
High
Complete - adopted 100% 100% 100%
Annual Sidewalk Repair/Street Paving (see PWP notes)
Orig goal replaced with diff scope project ($350k-LGC review)
→ Imminent sidewalk repairs approved 11/4/19
2020 RETREAT: Assigned High Priority to complete
Maintenance
Chief Hord
4/1/19
April 2020
High
Imminent sidewalk repairs project complete.
New scope ("Capital Streets…") broken out sep. above
US52 sidewalks / Revitalization broken out sep. above
$ 42,000.00 $ 28,975.00 100% 100% 100%
5%
Initial cost estimate secured 19-20 but wasn't prioritized.
2020 Retreat prioritized; incl in FY20-21 budget (BOA Cont).
Presented to BOA 11/2/20; "tabled" to January 2021.
0%
0%
$ 5,000.00
50%
0%
0%
Town of Granite Quarry
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Agenda Item Summary
Regular Meeting
December 7, 2020
Agenda Item 6 2021 Meeting Day
Summary:
At its September meeting the Board discussed 2021 meeting
dates. Discussion included the time it takes to gather agenda
materials and the cut-
off time for information included in
departmental and financial reports. This item was continued to
the October meeting to get staff feedback on moving the
meetings to the 2nd Monday of each month.
Staff reported back at the October meeting. Consensus was that
the 2nd Monday would indeed assist with prepar
ation of
monthly departmental and financial reports. The Board
discussed the effect moving the meetings would have,
specifically on the Planning Board who currently meets on the
second Monday of each month. There was Board consensus to
continue the discussion at the November meeting with a request
to gather the Planning Board’s feedback.
The Planning Board reported that they are flexible and can meet
on the first week of the month.
Action Requested:
Motion to move the Regular Board of Aldermen Meetings to the
2nd Monday of each month for the calendar year 2021.
Motion Made By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Second By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
For:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Against:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
In case of tie:
Mayor Bill Feather
For
Against
Town of Granite Quarry
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Joint Police Authority Funds
Agenda Item Summary
Regular Monthly Meeting
December 7, 2020
Agenda Item 8
Summary:
1. Budget Amendment #7
Per the Joint Police Authority Agreement with the Town of Faith,
all funds not expended within the police budget are
to be
designated to Capital Outlay – Vehicles
to the following fiscal
year. With the 19-20 audit complete, the
official amount of
rollover funds is $114,919.
2. Request for
Authorization to Purchase
At the September Board meeting staff presented justification for
authorization to purchase 2 patrol vehicles from the pending
rollover funds. The Board approved
moving forward with the
purchase of 2 vehicles in an amount not to exceed $95,000.
Chief Cook h
ad quoted the not to exceed based on availability of
Dodge Durangos. Ultimately, he was only able to secure order on
2 Ford SUVs; the final amount of which (purchase and total upfit
costs) is estimated to total slightly higher, at ~$98,300.
To be safe, s
taff would recommend amending the authorization
to an amount not to exceed $100,000.
Action Requested:
1. Motion to approve Budget Amendment #7.
2. Motion to
amend the previous estimate for police vehicles’
purchase to an amount not to exceed $100,000.
Motion Made By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Second By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
For:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Against:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
In case of tie:
Mayor Bill Feather
For
Against
Town of Granite Quarry
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FISCAL YEAR 2020-2021
BUDGET AMENDMENT REQUEST #7
December 7, 2020
PURPOSE:
To transfer funds from Fund Balance Appropriated (01-3991-99) to Police
Department Capital Outlay - Vehicles (01-4310-54) in the amount of $114,919. Funds
were unexpended in FY 19-20.
TRANSFER F
UNDS FROM:
General Ledger Acct. # and Description Amount
01-3991-99 Fund Balance Appropriated $ 114,919
TOTAL $ 114,919
ADD FUNDS TO:
General Ledger Acct. # and Description Amount
01-4310-54 Police Dept – Cap Outlay - Vehicles $ 114,919
TOTAL $ 114,919
The above Budget Amendment was approved / denied by the Manager or Board on ______________.
______________________________________ _______________________________________
William Feather, Mayor Shelly Shockley, Finance Officer
Town of Granite Quarry
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LONGEVITY PAY
TO: Board of Aldermen
FROM: Town Manager
DATE: 12/7/2020
Several months ago we reviewed a longevity pay policy draft. The Board approved sending that the
HR consultant helping with our Personnel Policy rewrite for review of incorporating it into the manual.
Longevity pay can indeed become an annual expectation by employees if not administered concertedly
(and yes, sometimes regardless). The key is having the management team aligned with:
a) hammering home to each employee that these are not automatic annual bonuses; and
b) getting employee buy-in to help the Town save money wherever possible accordingly.
I am pleased to continue bringing you even more good news about our revenue projections and our
budget position each month. We included $6,000 for longevity pay on the “Special Projects / Hold
List” the Board adopted within the Board Contingency line item this FY. Staff has been holding the line
on budgeting well, however. We have thoroughly evaluated each department’s potential breakdown
of staffing’s longevity pay against their budgets, now 5 months in:
If nothing else were to change between now and June 30, we should be able to cover longevity pay
without even needing to dip into the Contingency / “Special Projects / Hold List” longevity amount.
With that said, I respectfully request the Board’s consideration of authorizing Longevity Pay for town
employees.
ACTION REQUESTED:
Motion to approve Longevity Pay as presented.
Town of Granite Quarry
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Agenda Item Summary
Regular Meeting
December 7, 2020
Agenda Item 10 Holiday Closings and Meeting Dates
Summary:
Each year the Board of Aldermen reviews and sets its meeting
dates and recognized holidays and
office closings for the
upcoming year. The proposed meeting da
tes and holiday
closings are attached for review and approval.
This year it has also been requested that the retreat dates be set
as well.
Action Requested:
Motion to adopt the Holiday Closings and Board Meeting Schedule
for 2021.
Motion Made By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Second By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
For:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Against:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
In case of tie:
Mayor Bill Feather
For
Against
Town of Granite Quarry
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2021 Board of Aldermen Regular Meeting Schedule
(Regular Meetings are scheduled on the first Monday at 7:00 p.m. except on a holiday)
January 4 Monday
Monday
Friday
Monday
Monday
M
onday
Monday
Monday
Monday
Tuesday
Monday
Monday
February 1
February 19? (Retreat)
March 1
April 5
May 3
June 7
July 5
August 2
September 7
October 4
November 1
December 6
Monday
(Regular Meetings are scheduled on the second Monday at 7:00 p.m.)
January 11 Monday
Monday
Friday
Monday
Monda
y
Monday
Monday
Monday
Monday
Tuesday
Monday
Monday
February 8
February 19? (Retreat)
March 8
April 12
May 10
June 14
July 12
August 16
September
13
October 11
November 8
December 13
Monday
- OR -
Town of Granite Quarry
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2021 Holiday Schedule
Holiday
Observance Date
Day of the Week
New Year’s Day
January 1
Friday
Martin Luther King Jr. Day
January 18
Monday
Good Friday
April 2
Friday
Memorial Day
May 31
Monday
Independence Day
July 5
Monday
Labor Day
September 6
Monday
Veterans Day
November 11
Thursday
Thanksgiving
November 25 & 26
Thursday & Friday
Christmas
December 23 & 24
Thursday & Friday
Town of Granite Quarry
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Agenda Item Summary
Regular Meeting
December 7, 2020
Agenda Item 11 MPO TAC Appointments
Summary:
Each year the Board of Aldermen appoints a representative and
alternate to the Cabarrus Rowan MPO Transportation Advisory
Committee (TAC). At present, Mayor Feather is serving as the
appointed member and Alderman Shelton is serving a
s the
alternate representative for the Town of Granite Quarry on the
TAC.
Action Requested:
Motion to appoint ______________ as the Cabarrus Rowan MPO
TAC representative and ______________ as the alternate
representative.
Motion Made By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Second By:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
For:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
Against:
Jim Costantino
Kim Cress
John Linker
Doug Shelton
In case of tie:
Mayor Bill Feather
For
Against
Town of Granite Quarry
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CORONAVIRUS RELIEF FUNDS
TO: Board of Aldermen
FROM: Town Manager
DATE: 12/7/2020
1. CRF Expenditure Report – November 2020
Please see the attached CRF Expenditure Report for expenditures through November 25, 2020.
Please approve the attached CRF Expenditure Report to be filed with the County by December 15
th
.
Staff has thoroughly verified that all expenditures for invoices and time worked listed on the Report
qualify under the requirements of the CRF legislation.
2. CRF Municipal Plan Amendment (for information only)
Attached is the amended municipal plan submitted for Granite Quarry’s allotment of Coronavirus
Relief Funds. We amend the plan with the State as we’ve realized exact costs of the exact items
we have procured or expended.
Following that is an itemized breakdown of the total anticipated expenditures through 12/30/20.
Some items are still pending completion, so the final amounts on those pending itemizations could
potentially vary slightly within the total reimbursement allotment of $90,641.00.
ACTIONS REQUESTED:
Motion to approve the CRF Expenditure Report as submitted and attested to by the town manager.
Town of Granite Quarry
Page 97
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Date of
Invoice,
payroll, or
service,
Employee ID Number
or
Invoice Number
Employee Title
or
Description of Item Puchased
Required Monthly
Hours Worked
or
Total Invoice
Amount
Actual Employee
Hours Dedicated
to COVID
or
Invoice Quantity
or
# of Patients
Served
Employee
Expenses (Payroll
and benefits cost
for employee that
are dedicated to
COVID-19 )
Contracted Labor
Expenses
Goods Expenses
(e.g. supplies,
PPE)
Other Expenses (e.g.
related charges not
assigned in columns H-M
and described by recipient,
such as, patient services)
TOTAL
Expenditures
11/08/20 1208202534 GoToMeeting.com virtual meeting software $ 10.00
10.00$
11/10/20 5019 Sneeze Guards for Board Room Dias $ 1,284.00
1,284.00$
11/16/20 112-5851615-5793806 StepNpull Hands Free Door Openers $ 123.91
123.91$
11/16/20
16995 Lake Park Magnetic Door Locks for Restrooms - 1 of 2 Payments $ 1,624.04
1,624.04$
11/16/20
16996 Civic Park Magnetic Door Locks for Restrooms - 1 of 2 Payments $ 1,624.04
1,624.04$
11/17/20
112-8522874-0890655 Touchless Faucets $ 4,086.16
4,086.16$
11/17/20
112-6422703-1508201 Mixing Valves for Faucets $ 476.77
476.77$
11/23/20
11191 Sanitizing Wipes & Face Masks $ 100.59
100.59$
-$
-$ -$ 9,329.51$ -$ 9,329.51$
ATTACHMENT C-2: NCPRO Coronavirus grant
Monthly Reimbursement Request
Town of Granite Quarry
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Instructions
Municipality Information
Name of Municipality: Town of Granite Quarry
Name of County Allotting Fund: Rowan County-Contract Agreement # with State 02-78
Person Submitting: Larry Smith
Title: Town Manager
Email: townmanager@granitequarrync.gov
Phone Number: (704) 279-5596
Planned Expenditures
Categories
Amount
1. Medical expenses such as:
• COVID-19-related expenses of public hospitals, clinics, and similar facilities.
• Expenses of establishing temporary public medical facilities and other measures to increase COVID-19 treatment
capacity, including related construction costs.
• Costs of providing COVID-19 testing, including serological testing.
• Emergency medical response expenses, including emergency medical transportation, related to COVID-19.
• Expenses for establishing and operating public telemedicine capabilities for COVID-19 related treatment.
-$
2. Public health expenses such as:
• Expenses for communication and enforcement by State, territorial, local, and Tribal governments of public
health orders related to COVID-19.
• Expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and
personal protective equipment, for medical personnel, police officers, social workers, child protection services,
and child welfare officers, direct service providers for older adults and individuals with disabilities in community
settings, and other public health or safety workers in connection with the COVID-19 public health emergency.
• Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response to the COVID-19
public health emergency.
• Expenses for technical assistance to local authorities or other entities on mitigation of COVID-19-related threats
to public health and safety.
• Expenses for public safety measures undertaken in response to COVID-19.
• Expenses for quarantining individuals.
18,558.55$
3. Submit your plan to Derrick Atkins at derrick.atkins@rowancounty.gov, and copy Randy Cress at randy.cress@rowancountync.gov and Leslie
Heidrick at leslie.heidrick@rowancountync.gov, on or before August 20, 2020.
4. Under Categories. Please aggregate the amount of all expenses for that specific category. Example amounts should be removed and you can
enter the municipality's amounts. The total must agree with your allotment.
The Municipality is responsible for maintaining adequate documentation to support expenditures. If estimates are being used the
methodology must be documented and defensible. The Municipality is responsible for following the Federal Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards promulgated by the United States Office of Management
and Budget unless the US Treasury publishes guidance stating otherwise.
North Carolina Pandemic Recovery Office
Coronavirus Relief Fund (CRF)
"Town of Granite Quarry" Plan
1. This document is to be used by municipalities to document the planned use of the CRF monies allotted to them by Rowan County
2. Please add the name of your Municipality name in place of "Name of Municipality"
Town of Granite Quarry
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3. Payroll expenses for public safety, public health, health care, human services, and similar employees whose
services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency.
69,693.57$
4. Expenses of actions to facilitate compliance with COVID-19-related public health measures, such as:
• Expenses for food delivery to residents, including, for example, senior citizens and other vulnerable populations,
to enable compliance with COVID-19 public health precautions.
• Expenses to facilitate distance learning, including technological improvements, in connection with school
closings to enable compliance with COVID-19 precautions.
• Expenses to improve telework capabilities for public employees to enable compliance with COVID-19 public
health precautions.
• Expenses of providing paid sick and paid family and medical leave to public employees to enable compliance
with COVID-19 public health precautions.
• COVID-19-related expenses of maintaining state prisons and county jails, including as relates to sanitation and
improvement of social distancing measures, to enable compliance with COVID-19 public health precautions.
• Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable compliance with
COVID-19 public health precautions.
2,388.88$
5. Expenses associated with the provision of economic support in connection with the COVID-19 public health
emergency, such as:
• Expenditures related to the provision of grants to small businesses to reimburse the costs of business
interruption caused by required closures.
• Expenditures related to a State, territorial, local, or Tribal government payroll support program.
• Unemployment insurance costs related to the COVID-19 public health emergency if such costs will not be
reimbursed by the federal government pursuant to the CARES Act or otherwise.
-$
6. Any other COVID-19-related expenses reasonably necessary to the function of government that satisfy the
Fund’s eligibility criteria.
-$
7. Grants to nonprofits. List each planned subaward. (add more rows if necessary)
a.
b.
c.
Grand Total
90,641.00$
Signature
Title Town Manager
Date 8/21/20 Amended 11/25/20
Town of Granite Quarry
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90,641.00$
Category / classification Item Date Total
Vinyl decals for town vehicles re: social distancing 04/17/20 64.20$
Additional disinfecting supplies 04/17/20 55.23$
Additional disinfecting supplies 04/28/20 388.28$
Disinfecting sprayers 05/21/20 14.96$
Appurtenances for touchless sanitizers in parks 09/22/20 82.39$
2 Portable HEPA filtration units + touchless thermometer 09/24/20 569.77$
5 Portable HEPA filtration units 09/24/20 1,321.35$
Additional disinfecting supplies 09/30/20 475.16$
2 Touchless sanitizer units, 6 gallons sanitizer 10/14/20 242.89$
Sanitizer station for Town Hall 10/14/20 131.60$
Dais dividers for Board Room 1,284.00$
Touchless faucets Town Hall, Civic Park, Lake Park, Legion Bldg 11/17/20 4,562.93$
Touchless upgrades to Lake & Civic Park restroom doors
Automatic timed & magnetic locking mechanisms 6,496.16$
Additional plating and step pull hardware 2,769.04$
Disinfecting wipes for Admin maintenance of lobby & counter 11/23/20 29.48$
Additional facemasks 11/23/20 71.11$
18,558.55$
Fire Department Payroll of substantially dedicated personnel
Total qualifying FD payroll 07/30/20 13,190.77$
Total qualifying FD payroll 08/13/20 12,713.29$
Total qualifying FD payroll 08/27/20 12,557.24$
Total qualifying FD payroll 09/10/20 10,629.54$
Total qualifying FD payroll 09/24/20 15,091.70$
Total qualifying FD payroll 5,511.03$
69,693.57$
GoToMeeting.com virtual meeting software 90.00$
Emergency Paid Sick Leave 04/23/20 269.22$
Emergency Paid Sick Leave 05/07/20 1,076.86$
Emergency Paid Sick Leave 06/04/20 952.80$
2,388.88$
90,641.00$
Granite Quarry - Municipal CRF Plan
Administrative Total / Itemized Breakdown
2. Expenses for disinfection of
public areas and other facilities,
e.g., nursing homes, in response to
the COVID-19 public health
emergency.
3. Payroll expenses for public
safety, public health, health care,
human services, and similar
employees whose services are
substantially dedicated to
mitigating or responding to the
COVID-19 public health emergency.
4. Expenses of actions to facilitate
compliance with COVID-19-related
public health measures.
Town of Granite Quarry
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INSURANCE PAYMENT & DISBURSEMENT
STORM DAMAGE - LAKE PARK FENCE
TO: Board of Aldermen
FROM: Town Manager
DATE: 12/7/2020
The insurance company approved payment for repair to the Lake Park Fence from the storm in
November. They had the fence company quote replacement of the entire length of fencing along
Salisbury Avenue / Hwy 52, which came to $11,674.37. Our policy carries a $500 deductible.
Insurance cut the check to the Town instead of directly to the fence company. Attached is the budget
amendment to receive the insurance funds and to disburse that plus our $500 deductible amount to
the fence company. The fence company anticipates being on site to begin work within 2 weeks of
receiving our purchase order.
ACTION REQUESTED:
Motion to approve Budget Amendment #8 as presented.
Town of Granite Quarry
Page 102
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FISCAL YEAR 2020-2021
BUDGET AMENDMENT REQUEST #8
December 7, 2020
PURPOSE: To receive and disburse insurance funds plus $500 deductible for the repair
of storm damage to lake park fence in the amount of $11,675.
INCREASE REVENUES:
General Ledger Acct. # and Description Amount
01-3413-89 Miscellaneous Revenue $ 11,175
01-3991-99 Fund Balance Appropriated $ 500
TOTAL $ 11,675
INCREASE EXPENSES:
General Ledger Acct. # and Description Amount
01-6130-24 Maint & Repair – Bldgs/Grounds $ 11,675
TOTAL $ 11,675
The above Budget Amendment was approved / denied by the Manager or Board on ______________.
______________________________________ _______________________________________
William Feather, Mayor Shelly Shockley, Finance Officer
Town of Granite Quarry
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December
2020
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2 3 4 5
6 7 8 9 10 11 12
BoA Regular Mtg. 7pm CAC 6pm
13 14 15 16 17 18 19
Business After Hours 5pm
Planning Board 6pm Revitalization 3:30pm
Power in
Partnership Zoom
Webinar 7:30am
20 21 22 23 24 25 26
P.E.R.C. 5pm
ZBA 5:30pm
Christmas Eve
Office Closed
Christmas
Office Closed
27 28 29 30 31
Town of Granite Quarry
Page 104
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