Fillable State Continuing Education Clock Hours (SCECH) Sponsor Application (Michigan)

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State Continuing Education Clock Hours (SCECH) Sponsor Application (Michigan)

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Page 1 of 7 2020-10-23 v4
608 W. Allegan Street, Lansing, MI 48933 ~ Phone: 517-241-5000 ~ E-Mail: MDE-EducatorHelp@Michigan.gov
State Continuing Education
Clock Hours (SCECH)
Sponsor Application
The Michigan Department of Education (MDE) SCECH program has been designed to
allow approved State Continuing Education Clock Hours (SCECH) Sponsoring entities
1
to
apply online to offer SCECHs for professional development programs. Applications for
program approval can be entered into the Michigan Online Educator Certification System
(MOECS) and updated by individual Sponsors. Once a program is approved, the
information about programs, program sessions, costs, credits, and contact information,
as well as email links to every sponsor, are immediately available to the public in an
online catalog.
SCECHs allow educators to use the hours spent involved in professional development
activities to renew or progress their educator certificates. SCECH programs must follow
strict content and delivery guidelines, to ensure high quality professional development.
Professional learning is a comprehensive, sustained, and intensive approach to improving
educators’ effectiveness in raising student achievement. SCECHs provide opportunities
for professional discourse, analysis, application, and reflection. It is relevant learning that
is essential to ongoing improvements in professional practice and job effectiveness.
MDE’s complete Professional Learning Policy Statement.
MOECS allows educators access to their certification data and professional learning
information in one location and allows sponsoring entities to offer SCECHs for their
programs. MOECS can be accessed on any computer with internet access.
An entity offeri
ng SCECHs is considered the Sponsor. Each Sponsor must assign an
individual responsible for all the Sponsor’s SCECH program records and MOECS access to
serve as the Coordinator.
1
sponsoring entity – the agency offering SCECHs
Page 2 of 7 2020-10-23 v4
608 W. Allegan Street, Lansing, MI 48933 ~ Phone: 517-241-5000 ~ E-Mail: MDE-EducatorHelp@Michigan.gov
Only approved sponsors may apply directly to MDE to offer SCECHs for their professional
development programs. Sponsorship is limited to one of the following categories:
1. Michigan regionally
accredited colleges, universities, or community colleges
2. The Michigan Department of Education
3. Michigan School districts (both local and intermediate), private schools, public
school academies, and educational entities that employ certified educators to
provide instruction to Michigan students from birth to age 26.
4. Local, State, and National (with state or local chapter) professional education
organizations. (“Professional education organization” for SCECH sponsorship refers
to Michigan organizations working for and with a specific group of K-12 educators
with an executive board and individual members who are educators in the K-12
system.)
5. State of Michigan offices offering educational programs.
Organizations or individuals which fall outside of the categories stated above may not
submit a SCECH program application directly to the MDE. They may, however, submit
their program application through an approved SCECH Sponsor.
If your organization/school is included in one of the categories above and agrees to
comply with SCECH regulations and rules, apply for SCECH sponsorship by completing
the following attachments and documentation.
1. Spons
or Information Form and Recordkeeping Certification: Attachment A
2. SCECH Coordinator MEIS Security Agreement Form: Attachment B
3. Program Documentation: Submit a memo clearly stipulating how you will monitor
participant attendance to ensure all participants issued SCECHs attended 100
percent of the contact hour requirements.
4. Assistant Coordinator MEIS Security Agreement Form: Attachment C (Optional)
Please submit the completed documents by email or fax to:
MDE, Office of Educator Excellence
SCECH Administrator
Email: SCECH@Michigan.gov
Fax: 517-241-1670
The MD
E will contact the individual listed as the coordinator with any questions regarding
the application. MOECS login procedures and detailed program application directions will
be emailed to the coordinator upon application approval.
Page 3 of 7 2020-10-23 v4
608 W. Allegan Street, Lansing, MI 48933 ~ Phone: 517-241-5000 ~ E-Mail: MDE-EducatorHelp@Michigan.gov
SPONSOR INFORMATION
This form must be completed and submitted to the Michigan Department of Education (MDE) for
initial application to become a Sponsor, as well as when Sponsor changes (or authorized/names a
new) the Coordinator.
SPONSOR INFORMATION
Entity name Phone
Address
City
Zip
Webpage
RECORDS LOCATION
Address
City Zip
AUTHORIZED REPRESENTATIVE* SIGNATURE
I certify all approved SCECH programs and participants’ records will be maintained in accordance
with
the Michigan State Board of Education SCECH policies and guidelines and the information on
this form is current and accurate.
Printed name
Title
Email
Signature
Date
CERTIFICATION: The Authorized Representative* has the authority to designate the SCECH
coordinator and obligate the school/institution/organization to maintain records.
The Authorized Representative* is:
The superintendent for a school district; The college of education or continuing education dean for a 4-
year educator preparation institution;
The college president for a 2- or 4-year non-teacher education
approved college;
or The executive director or the president for a professional education organization or
preschool.
DO NOT WRITE BELOW THIS LINE. (MDE USE ONLY)
Sponsor Code
MDE Signature Date Received Date Approved
Page 4 of 7 2020-10-23 v4
608 W. Allegan Street, Lansing, MI 48933 ~ Phone: 517-241-5000 ~ E-Mail: MDE-EducatorHelp@Michigan.gov
State Continuing Education Clock Hours (SCECH)
SCECH COORDINATORS MEIS SECURITY AGREEMENT
The Michigan Online Educator Certification System (MOECS) is a multifaceted, secure
web-based licensure and certification system that allows SCECH Sponsors access to
SCECH program data and various reports.
To obtain access to MOECS as SCECH Coordinator for an approved Sponsor, you will need
a Michigan Education Information System (MEIS) account.
• If you have an existing MEIS account, you may utilize the one you currently
have and complete this form.
• If you do not have a MEIS account, follow the steps on MEIS to create one.
Maintain record of your username, password, and MEIS account number
located on the page that directs you to “Please print this page for your
records” during the set-up portion of the process.
Once you have filled out this MEIS security agreement form, submit it to the Office of
Educator Excellence, SCECH Administrator at SCECH@Michigan.gov
COORDINATOR INFORMATION
Entity name
Coordinator name
E-mail
MEIS Account #
Phone
MEIS Login name
As a Coordinator, you are responsible for:
• Complying with the SCECH policies, criteria, and guidelines;
• Submitting program applications;
• Uploading information of individual program participants;
• Assigning a Program Monitor to attend SCECH trainings;
• Assisting the Michigan Department of Education during a program file audit;
• Training Assistant Coordinator position(s); and
• Maintaining accurate SCECH program files for a period of seven (7) years.
2020-10-23 v4
608 W. Allegan Street, Lansing, MI 48933 ~ Phone: 517-241-5000 ~ E-Mail: MDE-EducatorHelp@Michigan.gov
SCECH Coordinators MEIS Security Agreement (continued)
Coordinator Verification (Please initial each corresponding space):
____ I certify all SCECH approved programs and participants’ records will be maintained
in accordance with SCECH policies and guidelines and that all the information on
this form is current and accurate.
____ As an authorized user of MOECS, I agree to protect my user identification and
password from unauthorized use. I understand all access under my user ID is my
responsibility. I agree to comply with the requirements of the Privacy Act of 1974
governing records maintained on individuals.
____ I assure all program information will be submitted accurately into the MOECS.
____ I assure information of individual program participants will be uploaded accurately
and in a timely manner, as the information directly impacts the participant’s ability
to maintain certification.
COORDINATOR SIGNATURE
Signature Date
AUTHORIZED REPRESENTATIVE SIGNATURE
I certify the above-named individual has authorization to access MOECS and perform the
functions on behalf of the approved Sponsor listed above. I also certify all approved SCECH
programs and participants’ records will be maintained in accordance with SCECH policies and
guidelines and that all the information on this form is current and accurate.
Signature Date
CERTIFICATION: This form must be signed, and dated in the appropriate areas by the sponsor’s
Authorized Representative* who has the authority to designate the SCECH coordinator and
obligate the school/institution/organization to maintain records.
The Authorized Representative* is:
The superintendent for a school district; The college of education or continuing education dean for a 4-
year educator preparation institution;
The college president for a 2- or 4-year non-teacher education
approved college;
or The executive director or the president for a professional education organization or
preschool.
DO NOT WRITE BELOW THIS LINE. (MDE USE ONLY)
Sponsor Code
MDE Signature Date Received Date Approved
Page 5 of 7
Page 6 of 7 2020-10-23 v4
608 W. Allegan Street, Lansing, MI 48933 ~ Phone: 517-241-5000 ~ E-Mail: MDE-EducatorHelp@Michigan.gov
ASSISTANT SCECH COORDINATOR MEIS SECURITY AGREEMENT
The Michigan Online Educator Certification System (MOECS) is a multifaceted, secure
web-based licensure and certification system that allows SCECH Sponsors access to
SCECH program data and various reports.
To obtain access to MOECS as Assistant SCECH Coordinator for an approved Sponsor,
you will need a Michigan Education Information System (MEIS) account.
• If you have an existing MEIS account, you may utilize the one you currently
have and complete this form.
• If you do not have a MEIS account, follow the steps on MEIS to create one.
Maintain record of your username, password, and MEIS account number
located on the page that directs you to “Please print this page for your
records” during the set up portion of the process.
Once you have filled out this MEIS security agreement form, submit it to the SCECH
Administrator at SCECH@Michigan.gov
ASSISTANT SCECH COORDINATOR INFORMATION
Entity name
Assistant Coordinator name
E-mail
Phone
MEIS Account #
MEIS Login name
As Assistant SCECH Coordinator, you are responsible for:
• Complying with the SCECH policies, criteria, and guidelines;
• Submitting program applications to the Coordinator
• Assisting the SCECH Coordinator as needed; and
• Maintaining accurate SCECH program files for a period of seven (7) years.
Attachment C
State Continuing Education Clock Hours (SCECH)
Page 7 of 7 2020-10-23 v4
608 W. Allegan Street, Lansing, MI 48933 ~ Phone: 517-241-5000 ~ E-Mail: MDE-EducatorHelp@Michigan.gov
Assistant SCECH Coordinators MEIS Security Agreement (continued)
Assistant Coordinator Verification (Please initial):
____ I certify all SCECH approved programs and participants’ records will be maintained
in accordance with SCECH policies and guidelines and that all the information on
this form is current and accurate.
____ As an authorized user of MOECS, I agree to protect my user identification and
password from unauthorized use. I understand all access under my user ID is my
responsibility. I agree to comply with the requirements of the Privacy Act of 1974
governing records maintained on individuals.
____ I assure all program information will be submitted accurately into the MOECS.
ASSISTANT SCECH COORDINATOR SIGNATURE
Signature
Date
COORDINATOR SIGNATURE
Signature
Date
AUTHORIZED REPRESENTATIVE* SIGNATURE
I certify the above-named individual has authorization to access MOECS and perform the functions
on behalf of the approved Sponsor listed above. I also certify all approved SCECH programs and
participants’ records will be maintained in accordance with SCECH policies and guidelines and that
all the information on this form is current and accurate.
Signature
Date
CERTIFICATION: This form must be signed and dated in the appropriate areas by the sponsor’s
Authorized Representative* who has the authority to designate the SCECH coordinator and
obligate the school/institution/organization to maintain records.
The Aut
horized Representative* is:
The superintendent for a school district; The college of education or continuing education dean for a 4-
year
educator preparation institution;
The college president for a 2- or 4-year non-teacher education approved
college;
or The executive director or the president for a professional education organization or preschool.
DO NOT WRITE BELOW THIS LINE. (MDE USE ONLY)
Sponsor Code
MDE Signature Date Received Date Approved
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State Continuing Education Clock Hours (SCECH) Sponsor Application (Michigan)

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Completed 2 November 2020

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