Fillable Special Event Application (City of Tucson)

Fill Online, Printable, Fillable, Blank Special Event Application (City of Tucson) Form

Use Fill to complete blank online CITY OF TUCSON (AZ) pdf forms for free. Once completed you can sign your fillable form or send for signing. All forms are printable and downloadable.

Special Event Application (City of Tucson)

On average this form takes 44 minutes to complete

The Special Event Application (City of Tucson) form is 5 pages long and contains:

  • 1 signature
  • 40 check-boxes
  • 152 other fields

Country of origin: US
File type: PDF

U.S.A. forms for City of Tucson

BROWSE CITY OF TUCSON (AZ) FORMS

Related forms
Fill has a huge library of thousands of forms all set up to be filled in easily and signed.
Fill in your chosen form
Sign the form using our drawing tool
Send to someone else to fill in and sign.
find another form
 
Updated: April 26, 2017 Special event application, page 1
Special Event Application
Economic Initiatives Office
520-837-8011
www.tucsonaz.gov/business/special-events
The application and supporting documentation can be submitted via email to Specialevents@tucsonaz.gov.
This application is intended to help event producers and the city ensure proper coordination of services for a
successful and safe event. Please provide as much information on the application as possible and if applicable.
The information will be reviewed by city staff to help approve the application as quickly as possible. The
application should be submitted at least 60 days, but not more than a year before the event date. Applications
submitted within 30 days of an event may not be accepted.
Special Event Guidelines
The city’s special event guidelines are intended to help event producers plan a successful event and ensure
compliance with appropriate regulations. The safety of people and property is important. For your convenience,
blue links within the application will take you to additional information specific to the item.
Event producers are strongly encouraged to review the city’s special event guidelines prior to completing the
application. Additional information can be found on the city’s special event website.
Site Plans
A detailed site plan must be provided no less than 30 days before the event. Hand sketched site plans are
acceptable. The city recognizes that site plans may change, and a final site plan can be submitted no less than 14
days before the event. Event producers should be prepared to discuss any changes to the site plan at the special
event review committee meeting.
Compliance with Laws
Applicants must comply with all federal, state and local laws, ordinances, rules and procedures. In addition, event
producers cannot prevent event attendees from exercising their U.S. Constitutional First Amendment rights on city
property.
Street Closures
Major street lane closures require a traffic control plan from a barricade company. A list of local barricade
companies is available on the special event website. The traffic control plan must meet MUTCD standards and
should be submitted no less than 30 days before the event.
Applications for parades, races and walks on public streets must include a route map with the application.
Insurance
All events on city property will require insurance. Please review the special event guidelines for details; however
final insurance requirements will be determined after reviewing the application materials.
Note
The certificate of insurance and traffic control plan are necessary for issuing the special event permit. Event
producers are encouraged to finalize these details as early as possible.
Updated: April 26, 2017 Special event application, page 2
Download and perform a “save as” before completing the application.
Date of Application:
Permit Application # (For office use only)
Section 1 – Applicant and Organization Information
Applicant name
E-mail address for correspondence
Applicant’s cell phone number
Applicant’s home or work phone number
Mailing address
City
State
Zip
Corporation name, organization name or D.B.A.
Primary contact on day of event and cell phone number
Secondary contact on day of event and cell phone number
Section 2 – General Event Information
Name of event
Location and address where the event will take place
Type of event (select all that apply)
Bicycle event Block party Car show Concert Cultural event Festival
Parade Protest/Rally Run/Walk Sporting event Street fair Other:
Brief description of event
Event date(s)
Set-up date and hours
Event start and end times each day
Take down date and hours
E-mail address for public information:
WEB address for public information:
Are you coordinating with (select all that apply)
Visit Tucson Downtown Tucson Partnership Fourth Ave Merchants Assoc. Main Gate Square
Mercado District Neighborhood association (list specific association): Ward office
Is this a first time event? Yes No
Event attendance
Anticipated total event attendance
Anticipated peak event attendance –
day, time and number in attendance:
Is there a cap on attendance/registration?
If so, what is it?
Please indicate the type of advertising/promotion that will be done prior to the event:
Newspaper ads Yes No What publications?
Radio Yes No What stations?
TV Yes No What stations?
Will there be a live remote? Yes No If yes, what stations?
(Live remote is a scheduled TV and/or radio station broadcasting from the event, not a news station showing up to do a story)
Updated: April 26, 2017 Special event application, page 3
Section 3 – Event Details
Will there be (select all that apply)? Admission charge Tickets sold Registration/entry fee
Is this event open to the public or a private event? Public Private (invitation only)
Will there be amplified sound? Yes No Tucson City Code, Chapter 16, Section 31
Will there be entertainment? Yes No If yes, please list entertainment groups, bands, etc:
What type of genres will be represented?
Will the event include vendors selling merchandise/services? Yes No **A business license may be necessary.
If yes, the City requests a list of vendors with contact information 14 days before the event.
What is your plan for coordinating vendors for setting up and breaking down-loading, unloading, parking, etc?
Food
Will food be (select all that apply):
Sold
Given away
Prepared onsite
Food trucks
Cooked or heated onsite
Describe your plan for containing and disposing of grease, oils
and ashes:
If food is being prepared onsite, Pima County Health Department rules will apply.
Provide Pima County Health Department and the City of Tucson a list of vendors
with contact information 14 days before the event.
All cooking and heating equipment will be required to follow Tucson Fire
Prevention policy. This policy can be obtained at
http://fire.tucsonaz.gov/files/fire/Cooking_Booth_Information_11-08-13.pdf.
The extinguisher requirements outlined in this policy must be followed.
Will the event include any of the following? (Indicate on site plan)
Will any part of the event take place in a building? Yes No
Tents Yes No
Number of pop up tents:
Number of tents 20’ x 20’ or greater:
Company providing tents:
Tents with side walls 400 square feet or more and tents open on all sides that
are 900 square feet or more require permits from the Planning and
Development Services Department. All tents and pop-ups must be anchored
appropriately. Review Tucson Fire Department’s Prevention Division’s policy
for tent use at:
http://fire.tucsonaz.gov/files/fire/TFD_Tent_Information_11-8-
13.pdf.
Fireworks/Pyrotechnic/Flame Performance Yes No
Company:
All fireworks, pyrotechnics and flame performance activities require a permit
from the City of Tucson Fire Department Prevention Division.
Temporary fencing Yes No
Company:
Provide accurate dimensions of fenced area on site plan. Include on the site
plan the maximum number of persons expected in the fenced area as well as
exits (with width dimensions labeled) and exit sign locations.
Electrical drops/generators Yes No
Company:
Generators should be separated from tents by 20’ or an approved distance by
the Tucson Fire Department and shall be isolated from contact with fencing
or other approved means (2012 IFC 3104.19).
Carnival/Amusement rides Yes No
Company:
A separate permit from the Fire Department may be required.
Provide a list of rides.
Inflatables/Rock Walls/Interactive equipment Yes No
Company:
Provide a list of equipment.
Signs/Banners Yes No
Company:
A separate sign permit from Planning and Development Services Department
may be required.
Will waste water/gray water be generated? Yes No
If yes, how will it be disposed?
The City’s Stormwater Management website includes a link to the Stormwater
Quality ordinance.
Live animal exhibits Yes No
Company:
Provide a list of animals that will be at the event.
Portable toilets
Yes No Number of standard Number of handicap accessible
At least 5% of portable toilets must be handicap accessible, but never less than 1.
Company:
Parks and Recreation equipment Yes No
To reserve equipment, go to https://www.tucsonaz.gov/parks/special-events,
complete and submit the equipment reservation form.
*If you are staking amusement rides, inflatable equipment or tents call Arizona 811 Blue Stake, Inc. for free marking of underground
utilities. Call 811 or 800-782-5348 AT LEAST 14 days in advance of the event set up date.
Updated: April 26, 2017 Special event application, page 4
Section 4 – Transportation, Streets and Parking
**Any street lane closure will require a traffic control plan. The traffic control plan must be submitted at least 30 days before the event.
Does the event require street(s) to be closed? Yes No
If no, skip to Parking Plan section
Parades and races must provide a map showing the route with the
application and can disregard the section to the right.
All other events please indicate the streets that will be closed with the
corresponding intersections in the section to the right.
For all events that close streets EXCEPT parades and races:
(ex. Church St closed between Main Street and Maple Street)
_______________closed between _______________and ______________
_______________closed between _______________and ______________
_______________closed between _______________and ______________
_______________closed between _______________and ______________
_______________closed between _______________and ______________
Have you requested a traffic control plan? Yes No If yes, please indicate the dates and hours barricades will be in place:
Company:
Does the event impact (select all that apply)
Sun Link street car
Street parking
Parking garage access
If the event impacts the Sun Link Streetcar, event coordinators must review
the guidelines for events along the street car corridor. **The street car
route will not be closed nor will operations stop.
If street parking and garage access are impacted, please contact Park
Tucson at 520-791-5071. www.tucsonaz.gov/park-tucson
Parking plan
What is your plan for vendor parking? Onsite Offsite
If offsite, where:
What is your plan for guest parking? Onsite Offsite
If offsite, where:
Are you using a shuttle service? Yes No
Company:
If using private property for parking, a letter of approval from the
property owner is required.
ADA parking
Existing lots: When parking lots are used for activities other than parking, accessible spaces must be kept open and usable. If not
feasible, the same number of spots must be provided as close as possible to original spaces and/or main event site.
Temporary lots: Accessible spaces must be created and held in reserve for people with disabilities, laid out in accordance with
standards, marked with the accessibility symbol, and connected to the closest accessible route.
Section 5 – Events on City Property
Will any city electric hookups be used? Yes No
If yes, the event organizer should provide a list of equipment and
amperages 14 days before the event.
Will any city water hookups be used? Yes No
If yes, access to water and/or water keys must be coordinated with the
appropriate city department.
What company/organization are you using to remove trash from the property?
City of Tucson
Private refuse company
If private, company name:
Who are you using for recycling? City of Tucson Private refuse company
Company:
To schedule trash/recycle service with the City of Tucson, call Environmental Services at 520-791-3171 or 520-837-3798.
Section 6 – Alcohol
** The City of Tucson Special Event Liquor License Application and Arizona Department of Liquor Licenses and Control Application for Special
Event License MUST be completed and submitted to the City Clerk’s office a minimum of 45 days before the event date.
Will there be alcohol at the event? Yes No If no, skip to section 7.
Will alcohol be (select all that apply)? Sold Given away Included in admission price
Is the alcohol to be dispensed being donated? Yes No
Who is the alcohol being donated by or purchased through:
If you answered yes to any of the above questions in section 6, then a State Special Event Liquor License is required. What type of liquor license will be
used for this event (select all that apply)?
Special Event Liquor License Extension of Premise (existing liquor license holders only) Other:
Updated: April 26, 2017 Special event application, page 5
Section 7 – Event Security and Traffic Control
Will you be using off-duty police officers for (select all that apply): Event security Traffic control
If yes, from what agency:
Number of personnel:
After reviewing the event application, you may be required to use off-duty police officers for the event at the special duty or overtime rate. For scheduling
purposes, officers must be requested no less than 30 days before the event. The following link can be use to request TPD Special Duty:
http://police.tucsonaz.gov/police/news/how-hire-duty-police-officers
Will you be using private security? Yes No
Number of personnel:
Will the private security be (circle all that apply): Armed Unarmed
Security company and contact info.
Only security companies that are licensed and bonded in
the State of Arizona may be used.
The Tucson Police Department will not work events with armed
private security companies.
Will there be any dignitaries attending the event? Yes No
Please list dignitaries invited:
Please list confirmed dignitaries:
The Tucson Police Department needs to be notified if an invited
dignitary confirms after this application has been submitted.
Section 8 – Emergency Medical Services
Will you be providing EMT’s or equivalent? Yes No Number of personnel requested:
Organization providing EMT or equivalent service:
After reviewing the event application, you may be required to provide EMTs for the event.
Section 9 – Acknowledgement and Signature
I hereby certify that the statements made in this application are true and complete to the best of my knowledge. I understand that
intentional omissions or falsification of information is sufficient grounds for denial of the application and subsequent revocation of the
permit.
I understand that the City reserves the right, in its sole discretion, to determine if any City facilities are unusable as a result of
inclement weather.
Signature of Applicant’s Authorized Agent or Applicant Date
click to sign
signature
click to edit
Download
Save PDF to desktop
Email
Email completed PDF
Send for Signing
Email for others to sign
Print
Print document
Choose a Field
Click on a field and
select the person that should complete it
Want to add a signature?
You can add a signature field
and assign it to someone else
to sign
Choose a Field
Click on a field and
select the person that should complete it

Special Event Application (City of Tucson)

This document is locked as it has been sent for signing.

You have successfully completed this document.

Other parties need to complete fields in the document. You will recieve an email notification when the document has been completed by all parties.

This document has been signed by all parties.

Completed 5 August 2020

Message

View Audit Log
Print With Audit Log
Duplicate Document