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Please submit this cover page together with all supplementary documents as a single PDF document via email with the subject line
“GRAD SUBMISSION” to vmolina@csudh.edu. Your email must be received no later 11:59 p.m. on the second (2nd) Monday of
October, November, December, February, March and April of the year.
Project Title:
___________________________________________________________________________________
250 characters max
Name:
___________________________________
Phone:
________________________________
College:
___________________________________
Email:
________________________________
Department:
___________________________________
Amount Requesting:
________________________________
Your signature indicates your support of the enclosed application (required):
_______________________________
Student or
Organization
President Signature:
_____________________________
_______________________________
Faculty Advisor
Signature:
_____________________________
Select One:
Seminar
Conference
Thesis Research
Abstract:
A brief description of the applicant’s seminar to be conducted,
conference presentation or thesis research project for proposed grant
(Maximum 500 words). All abstracts must include an estimation of people
in attendance.
Event Date:
Faculty Advisor Endorsement:
A copy letter of recommendation endorsing student/ student
organization (Maximum 300 words)
Conference Acceptance
(If Applicable):
A copy of acceptance to present at regional academic conference
IRB approval (if applicable):
a copy of institutional Review Board approval letter for funds to
compensate human compensate human subjects
Add Vendor Data Record:
Spreadsheet with itemized budget:
Cost of registration fee, airfare, mileage, speaker fee, meals and
refreshments. Each award will have to submit a final report within two
weeks from the event
Proof of Attendance:
Copy of pictures of attending the event
Attachment of Receipts:
A copy of flight, Hotel, Transportation, Food and Conference need to be
submitted to the Office of Graduate Studies and Research (WH-D445).
NO REINBURSMENT FOR ALCOHOL.
COVER PAGE
APPLICATION SUBMISSION CHECKLIST
click to sign
signature
click to edit
click to sign
signature
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1
GRADUATE RESEARCH ADVANCEMENT AND DEVELOPMENT GRANT (GRAD)
The Office of Graduate Studies and Research is accepting proposals from graduate students and graduate student
organizations for the Graduate Research Advancement and Development (GRAD) grant. GRAD will support
graduate students in their professional and academic development outside of the classroom in both research and
creative activities.
ELIGIBILITY:
Applications for this grant are open to all full-time graduate students with good academic standing and
graduate student organizations at California State University, Dominguez Hills.
If you are traveling you must submit your approved Travel Request with your application.
Travel request(s) must be approved by The Office of Graduate Studies and Research one month prior
to travel.
o Link: https://www.csudh.edu/Assets/csudh-sites/accounting-services/docs/accounting-services-form-
CSUDH-Travel-Request.pdf?CSUDH+Travel+Request
APPLICATION SUBMISSION
Attach your submission file to an email with the subject line GRAD SUBMISSION and email it to
vmolina@csudh.edu
Your email must be received no later 11:59 p.m. on the second (2nd) Monday of October November,
December, February, March and April of the year.
No Late Exceptions. Please submit a month in advance for any of the categories.
Funding for this grant not provided for Winter and Summer Session.
PROPOSAL TYPES:
The three categories of the project type include:
(1) Organizing and conducting academic seminars,
(2) Traveling to present at regional academic conferences, and
(3) Conducting research for a Master’s thesis/project.
STUDENT CONDUCT CODE: Title 5, Article 2, Section 41301
Dishonesty, including:
Cheating, plagiarism, or other forms of academic dishonesty that are intended to gain unfair academic
advantage.
Furnishing false information to a University official, faculty member, or campus office.
Forgery, alteration, or misuse of a University document, key, or identification instrument.
Misrepresenting one's self to be an authorized agent of the University or one of its auxiliaries.
APPLICATION DUE DATE:
Applications are due no later than 11:59 p.m. on the second (2
nd
) Monday of October November, December,
February, March and April of the year.
Late applications will not be accepted.
Signed Cover Page and Checklist together with all supplementary materials should be emailed as a single
PDF file to vmolina@csudh.edu with subject line: GRAD Submission.
2
ACTIVITIES:
1. Seminars - For students who are organizing and conducting academic seminars for fellow students in their
respective college and/or department, and require funds for speakers, room reservations, and food/beverages.
2. Regional conference travel - For students who have been accepted to present at a regional academic
conference and require funds for lodging, travel, registration, and meals.
3. Thesis research - For students who require additional funds for their thesis research including laboratory
equipment and tools, human subject compensation, and transcribing or similar services.
*Activities in proposal submission must occur in FY 2017-18
GRAD PROFESSIONAL DEVELOPMENT FUND:
Travel to regional conferences - Up to $500
Thesis research – Up to $500
Seminars – up to $500
PROPOSAL PREPARATION AND SUBMISSIONS STEPS
STEP 1: COVER PAGE
a) Complete and sign the COVER PAGE
b) Secure the signature of your faculty advisor
c) Choose which category you are applying for the grant
d) Scan the signed COVER PAGE and save it
e) Use the Submission Checklist to verify that the application is complete with all necessary supplemental
documents
STEP 2: ABSTRACT
ABSTRACT for the event you are organizing, attending or research you are conducting.
a) Abstract should be no longer than 500 words
b) Abstract should include:
i. Seminar - Name of seminar, topics to be discussed, how the seminar will contribute to the academic and
professional advancement and development of the student(s), and number of people estimated to attend.
ii. Conference - Name of conference, location of conference, topic and materials to present, how the
conference will contribute to the academic and professional advancement and development of the
student(s), and number of people estimated to attend.
iii. Research - Name of research project, how the research will contribute to your thesis, how the research
will contribute to the academic and professional advancement and development of the student/s.
STEP 3: BUDGET
Create itemized budget with total amount requested. Give your best estimate.
1. Flight
2. Hotel (Airbnb not approved)
3. Conference
4. Transportation (Uber, Lyft, and Taxi) (rental vehicle not approved)
5. Breakfast, Lunch and Dinner
3
STEP 4: FACULTY ADVISOR ENDORSEMENT
a) Obtain a short letter of recommendation from faculty advisor.
b) Endorsement should be no more than 300 words.
c) Endorsement should include how the event or research will contribute to the academic and professional
development of the student(s), and why this particular individual or organization should be considered.
STEP 5: CREATE SUBMISSION FILE
Using your Last Name as the name for the PDF submission file, create a single PDF file by merging the above
documents in the following order:
I. Cover Page (scanned)
II. Abstract
III. Budget
IV. Faculty Advisor Endorsement
V. Conference Acceptance (if applicable)
APPLICATION SUBMISSION
Attach your submission file to an email with the subject line GRAD SUBMISSION and email it to
vmolina@csudh.edu. Your email must be received no later 11:59 p.m. on the second (2nd) Monday of October
November, December, February, March and April of the year.
TRAVEL REQUEST – Form must be attached with application
If you are traveling you must fill out this form and attach it to your application when you submit it to WH-D
445 or email at: vmolina@csudh.edu
Link: https://www.csudh.edu/Assets/csudh-sites/accounting-services/docs/accounting-services-form-
CSUDH-Travel-Request.pdf?CSUDH+Travel+Request
You only need to fill out the following sections:
1. Name of Traveler
2. Purpose of Trip
3. Destination
4. Date(s) of Trip
5. Out of State Travel ONLY (if applicable)
a. AG list of AB1887 affected stated reviewed (https://oag.ca.gov/ab1887)
b. Travel Initials
6. Requestor Name and Title
7. Signature of Requestor
8. Click on Release of Liability Form
LIABILITY RELEASE FORM - Form must be attached with application
Each student must complete a release liability form. If traveling to an AB1887 state, attach signature of
agreement to travel for each student
List of states that will not be funded: https://oag.ca.gov/ab1887
You only need to fill out the following sections: https://www.csudh.edu/Assets/csudh-sites/student-
life/docs/student-organizations/2016-2017/csudh.waivers.pdf
4
1. Activity
2. Activity Date(s) and Time(s)
3. Activity Location
4. Participants Signature
5. Participants Name (Print)
6. Date
You must have prior authorization from Vanessa Cervantes, Graduate Studies Coordinator before
attending a Seminar, Conference, or Thesis Research for possible funding.
Following documentation is required for reimbursement
PROOF OF ATTENDANCE (Only if you are pre-approved)
Please provide the following to show proof of the attendance:
1. Picture
2. Pamphlet of event
3. Sign-in sheet
RECEIPT REQUEST - Form must be attached with application
While attending an event, student/student organizations must save and make a copy of all receipts:
1. Travel (Airfares)
2. Transportation (Uber, Lyft or Taxi – Car Rental not approved)
3. Hotel (No Airbnb)
4. Food (Alcohol will not be)
5. Conference/Seminar
6. Complete a Vendor Data Form for reimbursement (https://www.csudh.edu/Assets/csudh-
sites/accounting-services/docs/STD204.pdf?VENDOR+DATA+RECORD+STD+204)
It is of the utmost importance that all receipts are turned in to the Graduate Studies and Research office
(WH-D445)
If you are driving to the event by car, you must save and submit mileage receipts to the Graduate Studies and
Research Office.
If receipts are not submitted, the student/student organizations must submit a valid reason for this omission.
Failure to submit all receipts will result in minimum amounted granted or no reimbursement.
COMPLETION OF PAPERWORK (After you have returned)
All completed and signed paperwork must be submitted in person to the Graduate Studies and Research
Office (WH-D 445) – For Reimbursement
Initial application only email, after travel – in person
For more information, please contact:
Vanessa Molina, Graduate Studies Coordinator, vmolina@csudh.edu
In order to receive your awarded funds, after your initial pre-approval, you need to submit all required
receipts, travel expense claims and proof of attendance to the Office of Graduate Studies and Research.
Available walk-in hour (hour’s subject to change): If you have any questions before or after travel)
Monday
Tuesday
Wednesday
Thursday
Friday
10:00 a.m. – 12:00 p.m.
3:00 p.m.-5:00 p.m.
2:00 p.m. – 4:00 p.m.
12:00 p.m. – 2:00 p.m.
9:00 a.m. – 11:00 a.m.
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Completed 18 August 2020

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