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Online guiding and

virtual unit meetings consent form

We’d like to use virtual meetings to meet, stay connected with girls, try new activities and work

towards badges and awards.

To do this we need to be sure you are clear on how these will work, what we will do and what

we expect you to do to keep your child safe online.

In order to make sure that your child stays safe online, we ask that you do the following:

• Access to the platform is made through the parent/carers account, unless your child meets the age

restrictions for the platform.

•

An appropriate adult, like a parent or carer will remain in the room with young members (Rainbows

& Brownies) during video or conference calls to help or join in. For older girls (Guides & Rangers)

please make sure there’s an appropriate adult nearby so that they can ask for help if they need it.

•

For younger members, you will ‘drop off’ your child at the meeting like you would at a unit meeting,

so we know that they have an appropriate adult nearby if they need a hand. This will also give us a

chance to talk with you if we need to.

•

Your young member must take part in the video call in a suitable communal environment (not a

bedroom) and be appropriately dressed (uniform isn’t necessary, but they should be fully dressed

in clothing that covers top and bottom half of the body). All members of the household must be

aware that the call is taking place and make sure they use appropriate language and behaviour when

nearby or in the background. Some of the video calling software has a built-in option to ‘blur’ the

background - you may feel this is an appropriate feature to turn on.

•

You will make sure your young member has ‘logged off’ the call correctly and signed out before

turning off any devices.

•

You and your young member will not try to contact any leaders using these online tools outside of

the pre-arranged calls. If you need to contact a leader for any reason you will do so following your

normal contact procedures (ie emailing).

These meetings will start on (date)

The online platform that we will be using is (name of platform)

They will take place on (day)

Starting at (time) Finishing at (time)

This section should be completed by the unit leader

Unit name

Please ll in all relevant

sections of this form and

return to your unit leader.

(unit leader to complete)

Please ll in all relevant sections of this

form and return to your unit leader.

This can be done by email – please type your name in the signature box, a

physical signature is not necessary. You (parent/carer) must return this form

to the leader from the email address that is saved on your child’s GO record.

If we do not get consent your child will not be able to join the call. The

virtual meetings will only continue for as long as all leaders are happy and

comfortable.

These meetings are not compulsory, so your child does not need to attend, but

please do let us know if they are coming or not. You are most welcome to join

in too.

In order to protect your child, we will:

• Have a minimum of two adults volunteers present throughout the video call who will stay on the

call until all girls have ‘logged off’.

•

 Atleastoneadultvolunteerinvolvedinthecallwillholdtheirleadershipqualication(orbe

workingtowardstheirleadershipqualication)andacurrentdisclosurecerticate(DBS,PVG,

Access NI) as required for their role. We recommend that one adult volunteer will hold the

Girlguiding safeguarding training A Safe Space Level 3. Any adult volunteer holding a role that does

not require a disclosure check will always be supervised by someone with a disclosure check.

•

No leader will contact you outside of any pre-arranged meetings using these online tools and if

they do need to contact you will do so following their normal contact procedures (ie emailing)

•

Leaders will watch through and check any links or videos they may direct your young member to.

They will make sure everything they use is age-appropriate.

•

Leaders and other adults on the call will use appropriate language/ behaviour throughout the call.

• All leaders will ensure they are in a communal living space throughout the call. Where possible

they will blur the background in any video calls and any members of their household will use

appropriate language/behaviour throughout the call.

Insigningthisyouareconrmingthat(pleasetickallthatapply):

you have read, understood and agree to your part in the above requirements.

you give consent for your child to be part of online guiding and virtual unit meetings.

you give photo and video consent for your child.

Signature        Parent/Carer

Name of child

Name of child Age

Ifyouhaveanotherchildwhowouldalsoliketojoininwiththevideocalls,letusknowbelow.Please

bear in mind that content will be age appropriate and directed at the child that belongs to the unit. If

this additional child is also a member of a different unit a consent form must be returned to her unit if

they are also holding video meetings.

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