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PENSACOLA STATE COLLEGE (Pensacola State College)

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PENSACOLA STATE COLLEGE
Instructions for Evaluations for Professional/Managerial, and
Executive Level Employees
I. Process:
The evaluation process used for employees in the Professional/Managerial
and Executive categories is conducted on an annual basis. Evaluations for
the past year performance must be completed by the immediate supervisor
and forwarded to their respective senior level administrator no later than
March 31 of each year. Completion of evaluations for this group of
employees is mandatory and part of our Institutional Effectiveness calendar.
II. Supplement to the Evaluation:
In accordance with Pensacola State College Policy 6Hx20-4.026, each
employee’s evaluation will include the process of Professional
Development. The form, “Annual Professional Development Plan for all
Levels of Employees,” must be completed to accompany the Evaluation.
Each employee’s established plan is used to document their educational
goals, activities, workshop/seminar participation, in-service training, college
service, and other to complete this process. Supervisors must review the
categories with the employee and ensure the plan of professional
development and training enhances the job functions as related to
performance.
III. Approval Signatures:
Satisfactory evaluations shall be routed to the highest senior administrator
level for final signature/approval. These evaluations need not be forwarded
to the President. However, any professional development form indicating
educational pursuit shall be forwarded to the President. Forms and
instructions are available through the Pensacola State College intranet at
http://www.pensacolastate.edu/employeeforms.asp.
Performance Evaluation Instructions
Professional / Managerial and Executive Evaluations
1. The purpose of the evaluation is to assist in the growth and development of
the Professional/Managerial, and Executive staff. The evaluation, with
comments and related discussions, should provide the individual with
expectations for future performance including completion and monitoring of
the professional development plan. A secondary purpose is to provide a
rational and equitable basis for personnel decisions.
2. The evaluation for each employee (Form A) will be completed annually and
returned to Human Resources Office by March 31.
3. It is the responsibility of each supervisor to insure that all personnel are
evaluated annually. Human Resources will maintain a record of completed
evaluations and will send reminders if necessary.
4. The rating scale is: E- Exceptional; 1 - Exceeds Expectations; 2 - Meets
Expectations; 3 - Below Expectations; and 4 – Not Applicable. A rating of “E”
for Exceptional may be used for up to three attributes. Ratings of “E” must be
accompanied by written comment. A rating of “3” must be accompanied by a
statement of corrective action. Documentation may be attached if appropriate.
5. The evaluation will be completed and signed by the evaluator and by the
employee being evaluated. It will then be presented to the evaluator’s senior
level administrator for review and signature prior to being forwarded to
Human Resources.
6. The employee should sign the evaluation and may, at his/her option, make
comments in the space provided. The employee signature does not
necessarily imply agreement with the evaluation. Refusal to sign must be
witnessed by someone other than the evaluator.
7. A supplemental comment sheet may be attached if needed.
8. Copies of the evaluation form are available from the Human Resources Office
and on-line. Access on-line forms at
http://pensacolastate.edu/employment/forms.htm. Only the original, signed
copy of the evaluation form with the supplemental comment sheet, if used,
should be returned to Human Resources for inclusion in the employee’s
privacy file. Evaluations and supporting documentation are not subject to
public inspection.
The Twelve Attributes of an Effective
Professional / Managerial and Executive Employee
1. Job Knowledge: Demonstrates understanding of requirements of the
position. Has full grasp of current developments in the field. Routinely
demonstrates a mastery of applicable subject matter. Knows college and
state policies and procedures.
2. Planning/Organization: Sets realistic goals. Follows through in a timely
manner on assignments given and received. Makes efficient use of
resources and adjusts them to meet emergency or changing requirements.
Responds to requests for information in a complete and timely manner.
Makes effective use of time. Maintains accurate and appropriate records.
3. Communication: Effective in oral and written communications, and/or
presentations. Effectively, fairly, and responsibly assigns duties and
responsibilities. Maintains an open-door policy for communication purposes.
Conveys information, staff concerns, and problems appropriately.
4. Human Relations: Shows respect and consideration of others. Listens and
responds in an appropriate manner. Maintains a sense of humor. Gives
credit where credit is due. Maintains confidentiality in all situations. Respects
the privacy of others.
5. Leadership/Teamwork: Supports teamwork and cooperative decision-
making. Effectively motivates, leads, and guides people, committees, and
activities toward common objectives. Is decisive and responsible for
decisions. Encourages and accepts ideas of others. Is adaptable and open
to change.
6. Decision-Making: Is able to form questions, collect information, and make
decisions in a timely manner. Demonstrates flexibility in decision making
situations.
7. Judgment: Exercises good judgment in job responsibilities. Consults with
others and considers alternatives in critical situations. Knows and uses
appropriate lines of authority and refers questionable matters to next level.
8. Professionalism: Operates at the highest level of integrity. Maintains
composure in difficult situations. Is truly professional with all people, at all
levels. Presents a courteous and positive attitude.
9. Institutional Commitment: Demonstrates full understanding of his/her
responsibility within the context of the total college mission and organization.
Effectively implements all laws, policies, and procedures. Supports the work
of the college in all ways, including participation in appropriate college events.
Attributes continued
10. Community/Professional Commitment: Presents a positive view of the
college to the community. Involved in community activities as appropriate.
Involved in professional activities as appropriate.
11. Institutional Diversity: Demonstrates full understanding of his/her
responsibility within the context of the college’s commitment toward
enhancing diversity and providing equal access/equal opportunity in programs
and services for students and employees. (Examples which would
demonstrate commitment to EA/EO may include participation in college
activities which highlight equity, diversity and gender issues, disability
awareness, minority affairs, etc.)
12. Employment Accountability: (Applies only to department heads, directors,
deans, and vice presidents). This category measures the effort and success
if hiring opportunities were available in achieving the annual and long range
employment goals and objectives of the college’s equity plan consistent with
the intent of Section 1012.86 F.S.
Revised April 2011
PERFORMANCE EVALUATION
Professional/Managerial, and Executive Personnel
Evaluation Instrument
Employee’s Name ________________________________________________
Employee Number ____________________________________________
Position Title ____________________________________________________
Evaluation Period _________________________________________________
____ 1. JOB KNOWLEDGE
________________________________________________________________
________________________________________________________________
___ 2. PLANNING / ORGANIZATION
________________________________________________________________
________________________________________________________________
___ 3. COMMUNICATION
________________________________________________________________
________________________________________________________________
___ 4. HUMAN RELATIONS
________________________________________________________________
________________________________________________________________
___ 5. LEADERSHIP / TEAMWORK
________________________________________________________________
________________________________________________________________
___ 6. DECISION-MAKING
________________________________________________________________
________________________________________________________________
Original form must be returned to the Human Resources Office
Rating Scale: E – Exceptional; 1 – Exceeds Expectations; 2 – Meets Expectations;
3 – Below Expectations; and 4 – Not Applicable. A rating of “E” for Exceptional may
be used for up to three attributes. Ratings of “E” must be accompanied by written
comment. A rating of “3” must be accompanied by a statement of corrective action.
page 2 of 2
___ 7. JUDGMENT
________________________________________________________________
________________________________________________________________
___ 8. PROFESSIONALISM
________________________________________________________________
________________________________________________________________
___ 9. INSTITUTIONAL COMMITMENT
________________________________________________________________
________________________________________________________________
___ 10. COMMUNITY / PROFESSIONAL COMMITMENT
________________________________________________________________
________________________________________________________________
___ 11. INSTITUTIONAL DIVERSITY
________________________________________________________________
________________________________________________________________
___ 12. EMPLOYMENT ACCOUNTABILITY
________________________________________________________________
________________________________________________________________
The employee signature does not necessarily imply agreement with the evaluation.
Employee’s Signature Date
Evaluator’s Signature Date
Senior Level Administrator Date
Original form must be returned to the Human Resources Office
Rating Scale: E – Exceptional; 1 – Exceeds Expectations; 2 – Meets Expectations;
3 – Below Expectations; and 4 – Not Applicable. A rating of “E” for Exceptional may
be used for up to three attributes. Ratings of “E” must be accompanied by written
comment. A rating of “3” must be accompanied by a statement of corrective action.
Employee’s Comments: _______________________________________________________
_____________________________________________________________________________
Revised Jan 2012
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Completed 25 August 2020

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