Memorandum
TO: All SMCCD Faculty
FROM: Jeramy Wallace, District Academic Senate President, SMCCCD
RE: Flex Obligations for 2019-2020 Academic Year
CC: College Presidents, Vice-Presidents, Deans, and Flex Coordinators
The SMCCCD provides a flexible calendar for staff development in accordance with California Code of Regulations, Title 5,
Division 6, § 55724. There are six (6) Flex Days in the 2019-2020 academic calendar:
Monday and Tuesday, August 12 and 13, 2019 and Wednesday, October 9, 2018
Friday, January 10, Thursday, March 5, and Friday, March 27, 2020
Per Title 5, all Flex Day obligations are on “flexible time.” All faculty members are encouraged to attend Opening Day
activities on Monday, August 12, 2019 and other special activities at each college on Tuesday, August 13, 2019. As of 2018,
SMCCCD requires mandatory attendance to two Flex Days for full-time faculty; four Flex Days remain on flexible time. The
mandatory Flex Days for 2019-2020 are August 13, 2019 and January 10, 2020.
Per article 7.11 of the AFT contract, faculty members on a regular academic year contract shall participate in Flex Days as
part of their basic assignments. Regular faculty will be expected to participate in Flex Day activities for five (5) hours per
Flex Day (for a total of 15 hours per semester). Apart from the two mandatory Flex Days per year, additional activities may
be conducted at any time during the year between June 1, 2019, and May 31, 2020. Activities will be self-certified, reported
on the form attached, and submitted to the appropriate Division Dean upon completion. Failure to report can result in the
loss of time or wages, e.g., paid or unpaid leave.
Full Time Submission Due Dates: FALL - December 15
th
SPRING - June 15
th
Post-retirement and hourly faculty who are scheduled to teach on the same day of the week that a Flex Day occurs may
receive compensation for reported Flex activities up to the total number of hours normally worked on that day(s).** Those
Flex activities may be conducted at any time during the year between June 1, 2019, and May 31, 2020. Additional hours
will not be compensated. In addition to the reporting form, hourly faculty must submit a time sheet to their Division Dean
in order to receive pay. Flex Days for post-retirement and hourly faculty MUST be reported during the semester in which
they were observed but NO later than December 15
th
for Fall semester and June 15 for Spring Semester.
The purpose of flex days, according to Title 5, is to provide time for faculty to participate in “development activities related
to staff, student, and instructional improvement.” The activities below can be used to meet the Flex time obligation. Please
check with your college Academic Senate President if you are in doubt about any other activity. Questions about this
obligation or the process can be directed to your college Academic Senate President or your Division Dean.
Activities which college personnel will be engaged in during flexible staff, student and instructional improvement days
may include, but need not be limited to:
1. Course instruction and evaluation
2. Staff development, in-service training and instructional improvement
3. Program and course curriculum or learning resource development and evaluation
4. Student personnel services
5. Learning resource services
6. Related activities, such as student advising, guidance, orientation, matriculation services, and student, faculty and staff
diversity
7. Departmental or division meetings, conferences and workshops, and institutional research
8. Other duties as assigned by the district
9. The necessary supporting activities for the above
(citation: California Code of Regulations, Title 5, Article 2. Flexible Calendar Operations, Section 55724)
** hourly faculty who are not scheduled to teach on a flex day may still be compensated for participation in flex day activities on
that day, depending on the college and division. Please check with your dean or VPI to see if you are eligible.
