IDHR Public Contracts Number:
Compliance Review Number:
ILLINOIS DEPARTMENT OF HUMAN RIGHTS
PUBLIC CONTRACTS UNIT
COMPLIANCE REVIEW QUESTIONNAIRE
General Instructions
According to Title 44, Subpart D, Section 750.230 of the Department Rules, the Department may periodically
request information from any facilities or operations of a public contractor/eligible bidder to determine compliance
with the Act and this Part.
Answer all questions.
· If company, through computer printout or other format, maintains information that addresses all or part of
a question, such documentation may be attached in lieu of filling out the applicable section of the
questionnaire. These support documents may be either sent by mail or e-mail.
Please contact the Program Administrator of the Public Contracts Unit for assistance at
ebonie.davis@illinois.gov
Please include the 7 digit compliance review number on all correspondence.
For response by mail
Please type or print in ink. If space is inadequate, attach additional sheet. Give the number of the question
being answered.
Send to: Illinois Department of Human Rights, 100 W. Randolph Street, Suite 10-100, Chicago, Illinois
60601 Attn: Ebonie Davis, Public Contracts Unit.
Please include the 7 digit compliance review number on all correspondence.
For Response by e-mail
This form is available to be filled out online and e-mailed to ebonie.davis@illinois.gov
Please type in the live fields.
Please include the seven (7) digit compliance review number on all correspondence.
Department of Human Rights
State of Illinois
PART ONE - ALL PUBLIC CONTRACTORS AND ELIGIBLE BIDDERS MUST COMPLETE
SECTION A - GENERAL INFORMATION
1. Legal name of company, mailing address
1a. Company's County
1b. Describe briefly the type of work the public contractor/eligible bidder provides
2. List the following for the person completing this form:
2a. Full Name
2b. Job Title
2c. Mailing Address
2d. Telephone and Fax Number
2e. E-Mail Address
3. Is the company a parent, subsidiary, or an affiliate of another company?
Yes No
If yes, please describe
3a. Describe the type of products/services the company provides
4. Does the company operate from more than one Illinois location?
Yes No
If yes, provide city (cities) and number of employees at each location.
5. Is the company or any of the locations in the company a federal contractor subject to
Executive Order No.
11246 as amended?
Yes No If no, continue to question 6.
If yes, has the company or any of the locations within the company undergone a desk audit by the Office
of Federal Contract Compliance Programs ("OFCCP")?
Yes No
If yes, provide the date of the audit and attach a copy of OFCCP's letter of findings.
6. Does the company have a written affirmative action plan?
Yes No If yes, attach a copy.
SECTION B - COMPLAINTS OF UNLAWFUL DISCRIMINATION
7. During the last three years, has an employee filed a complaint of unlawful discrimination with the United
States Equal Employment Opportunity Commission ("EEOC"), the Illinois Department of Human Rights, or
other governmental entity against any locations within the company?
Yes No If yes, list the following for each complainant:
7a. The complaint number and governmental agency with whom the complaint was filed
7b. A summary of the complaint
7c. The status of the complaint
8. During the last three years, has an employee filed an internal complaint of unlawful discrimination with the
company?
Yes No If yes, list the following for each complaint:
8a. A summary of the complaint
8b. The status of the complaint
SECTION C - PERSONNEL POLICIES, PRACTICES AND PROCEDURES
9. Has the company developed a written equal employment opportunity policy statement?
Yes No If yes, attach a copy.
10. Has the company developed a sexual harassment policy statement
?
Yes No If yes, attach a copy.
11. Does the company have a policy manual or employee handbook containing all of the employer's policies?
Yes No If yes, please provide a copy of the manual or handbook.
SECTION D - PUBLIC CONTRACT
12. Has the company entered into a public contract or been given an award or grant by the State of Illinois using
their Public Contract Number for the current and previous calendar year?
Yes No If no, skip Part Two (questions 13 through 19) and proceed to Part Three (question 20).
PART TWO - PUBLIC CONTRACTORS
13. List the following for each public contract entered into using your Public Contract Number for the current and
previous calendar year.
13a. The name of the contracting governmental agency
13b. The date of the contract
13c. The amount of the contract
Does the company have the Human Rights Sexual Harassment poster displayed where employees can
readily see it as required by the Human Rights Act?
If yes, attach a copy. Yes No
10a.
Download the Sexual Harassment poster in
English or Spanish.
13d. Has the company hired employees to perform the contract? Yes No
If yes, please attach a copy of the company's underutilization analysis for the newly hired
employees.
14. Did the company use subcontractors to complete the public contract?
Yes No
If yes, did the company include the Equal Employment Opportunity Clause set forth in Appendix A of 44 Ill.
Admin. Code, Ch. X, Section 750 of the Department's Rules and Regulations?
Yes No If yes, please attach a copy of the subcontract which contains this provision.
15. Does the company utilize employment applications?
Yes No If yes, please attach a copy of the application.
16. Has the company advertised vacancies within the last 12 months?
Yes No If yes, please attach a copy of the advertisement(s).
17. Describe briefly the method used by the company to recruit new employees.
Are recruitment organization(s) used? Yes No
18. Is the company bound by a collective bargaining or other agreement to use a labor organization or other
representative of workers?
Yes No If yes, please attach a copy of the following:
18a. The collective bargaining agreement
18b. The underutilization analysis that was provided to the labor organization
18c. The manner of notification to the labor organization or representative of the company's obligations for
equal employment opportunity and affirmative action.
19. How are employees made aware of company's equal employment opportunity/non-discrimination program?
Does the employment application contain an illegal conviction inquiry?15a.
No Yes Please submit application for review.
PART THREE - STATISTICAL INFORMATION
Complete the below workforce analysis table for the employees located at the address receiving this notice..
20. Workforce information as of
(Date)
21. Has the company reviewed its workforce within the last 12 months to determine whether minorities and/or
females are underrepresented?
Yes No If yes, provide a copy of that review:
IDHR may require additional information if needed.
Attached are definitions of the EEO Job Categories. These definitions will assist in determining how position titles
are classified.
W - White B - Black H - Hispanic A - Asian AI - American Indian T - Total
JOB CATEGORIES MALE FEMALE
W B H A AI T W B H A AI T TOTAL
Executive/Senior Level
Officials
First/Mid-Level Officials
and Managers
Professionals
Technicians
Sales Workers
Administrative Support
Workers
Craft Workers
Operatives
Laborers and Helpers
Services Workers
TOTAL
Image Field
Descriptions of Job Categories
Executive/Senior Level Officials and Managers
Individuals who plan, direct and formulate policies, set strategy and provide the overall direction of enterprises/
organizations for the development and delivery of products or services, within the parameters approved by boards
of directors or other governing bodies. Residing in the highest levels of organizations, these executives plan, direct
or coordinate activities with the support of subordinate executives and staff managers. They include, in larger
organizations, those individuals within two reporting levels of the CEO. Examples of these kinds of managers are:
chief executive officers, chief operating officers, chief financial officers, line of functional areas or operating
groups, chief information officers, chief human resources officers, chief marketing officers, chief legal officers,
management directors and managing partners.
First/Mid Level Officials and Managers
Individuals who serve as managers, other than those who serve as Executive/ Senior Level Officials and Managers,
including those who oversee and direct the delivery of products, services or functions at group, regional or
divisional levels of organizations. These managers receive directions from the Executive/Senior Level management
and typically lead major business units. They implement policies, programs and directives of executive/senior
management through subordinate managers and within the parameters set by Executive/Senior Level management.
Examples of these Kinds of managers are: vice presidents and directors, Group, regional or divisional controllers;
treasurers; human Resources, information systems, marketing, and operations managers. The First/Mid Level
Officials and Managers sub- Category also includes those who report directly to middle managers. These
individuals serve at functional, line of business segment or branch levels and are responsible for directing and
executing the day-to-day operational objectives of officials and managers to subordinate personnel and, in some
instances, directly supervising the activities of exempt and non-exempt personnel. Examples of these kinds of
managers are: first-line managers; team managers; unit managers; operations and production managers; branch
managers; administrative services managers; purchasing and transportation managers; storage and distribution
managers; call center or customer service managers; technical support managers; and brand or product managers.
Professionals
Most jobs in this category require bachelor and graduate degrees, and/or professional certification. In some
instances, comparable experience may establish a persons qualifications. Examples of these kinds of positions
include: accountants and auditors; airplane pilots and flight engineers; architects; artists; chemists; computer
programmers; designers; dieticians; editors; engineers; lawyers; librarians; mathematical scientists; natural
scientists; registered nurses; physical scientists; physicians and surgeons; social scientists; teachers; and surveyors.
Technicians
Jobs in this category include activities that require applied scientific skills, usually obtained by post secondary
education of varying lengths, depending on the particular occupation, recognizing that in some instances additional
training, certification, or comparable experience is required. Examples of these types of positions include: drafters;
emergency medical technicians; chemical technicians; and broadcast and sound engineering technicians.
Sales Workers
These jobs include non-managerial activities that wholly and primarily involve direct sales. Examples of these types
of positions include: advertising sales agents; insurance sales agents; real estate brokers and sales agents; wholesale
sales representatives; securities, commodities, and financial services sales agents; telemarketers; demonstrators;
retail salespersons; counter and rental clerks; and cashiers.
Administrative Support Workers
These jobs involve non-managerial tasks providing administrative and support assistance, primarily in office
settings. Examples of these types of positions include: office and administrative support workers; bookkeeping;
accounting and auditing clerks; cargo and freight agents; dispatchers; couriers; data entry keyers; computer
operators; shipping, receiving and traffic clerks; word processors and typists; proofreaders; desktop publishers; and
general office clerks.
Craft Workers formerly Craft Workers (Skilled)
Most jobs in this category includes higher skilled occupations in construction (building trades craft workers and
their formal apprentices) and natural resource extraction workers. Examples of these types of positions include:
boilermakers; brick and stone masons; carpenters; electricians; painters (both construction and maintenance);
glaziers; pipe layers, plumbers, pipefitters and steamfitters; plasterers; roofers; elevator installers; earth drillers;
derrick operators; oil and gas rotary drill operators; and blasters and explosive workers. This category also includes
occupations related to the installation, maintenance and part replacement of equipment, machines and tools, such
as: automotive mechanics; aircraft mechanics; and electric and electronic equipment repairers. This category also
includes some production occupations that are distinguished by the high degree of skill and precision required to
perform them, based on clearly defined task specifications, such as: millwrights; etchers and engravers; tool and die
makers; and pattern makers.
Operatives formerly Operatives (Semi-skilled)
Most jobs in this category include intermediate skilled occupations and include workers who operate machines or
factory-related processing equipment. Most of these occupations do not usually require more than several months of
training. Examples include: textile machine workers; laundry and dry cleaning workers; photographic process
workers; weaving machine operators; electrical and electronic equipment assemblers; semiconductor processors;
testers, graders and sorters; bakers; and butchers and other meat, poultry and fish processing workers. This category
also includes occupations of generally intermediate skill levels that are concerned with operating and controlling
equipment to facilitate the movement of people or materials, such as: bridge and lock tenders; truck, bus or taxi
drivers; industrial truck and tractor (forklift) operators; parking lot attendants; sailors; conveyor operators; and hand
packers and packagers.
Laborers and Helpers formerly Laborers (Unskilled)
Jobs in this category include workers with more limited skills who require only brief training to perform tasks that
require little or no independent judgment. Examples include: production and construction worker helpers; vehicle
and equipment cleaners; laborers; freight, stock and material movers; service station attendants; construction
laborers; refuse and recyclable materials collectors; septic tank servicers; and sewer pipe cleaners.
Service Workers.
Jobs in this category include food service, cleaning service, personal service, and protective service activities. Skill
may be acquired through formal training, job-related training or direct experience. Examples of food service
positions include: cooks; bartenders; and other food service workers. Examples of personal service positions
include: medical assistants and other healthcare support positions; hairdressers; ushers; and transportation
attendants. Examples of cleaning service positions include: cleaners; janitors; and porters. Examples of protective
service positions include: transit and railroad police and fire fighters; guards; private detectives and investigators.