Specialty Group
401 Edgewater Place, Suite 400
Wakefield, MA 01880 USA
Tel: 781-994-6000 Fax: 781-994-6001
E-mail: EventCancellation@tmhcc.com
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Event Cancellation/Non-Appearance Application
1. Name of Person or Organization
applying for insurance
Address
City, State, Zip
Website
2. What is the usual business of the
Applicant(s) and how long engaged
therein?
3. Name and type of event
4. Has this/have these performance(s) or event(s) been held before?
If Yes, how often?
Yes No
5. What is/are the involvement(s) of the Applicant(s) in performance(s) or event(s) and what is/are the experience(s) of the Applicant(s)
in this capacity?
6. Is/are the performance(s) or event(s) part of a larger production, promotion, series, or tour?
If Yes, please state which:
Yes No
7. If the proposed event is a tour, what will be the method of transport used by:
Insured person(s) _____________________________________________________________________________
Equipment _____________________________________________________________________________
8. Event date(s)/time(s) From: To:
From: To:
From: To:
From: To:
From: To:
If the event is longer than five days please submit additional dates and times on a separate sheet. Please attach a schedule of
the events planned for the event.
9. What allowance in the itinerary has been made for:
Travel delay ___________________________________________________________________________________
Set-up time ___________________________________________________________________________________
‘Stand-by’ dates ________________________________________________________________________________
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10. Is the event held:
Indoor?
Yes No
Outdoor?
Yes No
Under canvas?
Yes No
Other?
If Other, please specify:
Yes No
11. Name of venue where event will be held
Street address of venue
City/State/Zip
Please attach a copy of the contract with venue.
12. Will the event require construction work?
If Yes, please provide details:
Yes No
13. Will adverse weather conditions preclude the fulfillment of event?
If Yes, please detail the weather conditions which would cause the event to be cancelled:
Yes No
14. Would the non-appearance of any individual, group, act, team, etc. preclude the fulfillment of the event?
If Yes, please provide details:
Yes No
QUESTIONS 15 – 18 ARE FOR NON-APPEARANCE COVERAGE ONLY
15. Details of (all) person(s) to be insured. Name(s), age(s) and participation (only for non-appearance coverage):
16. Has any person to be insured any history of non-appearance? (only for non-appearance coverage)
If Yes, please provide details:
Yes No
17. Has any provision been made for understudies or substitutes? (only for non-appearance coverage)
If Yes, please provide details:
Yes No
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18. Is/are the person(s) to be insured suffering from any physical, psychological or other medical conditions? Is/are
the person(s) to be insured undergoing any form of medical or other treatments? Is/are the person(s) to be
insured following any prescribed medical regime? (only for non-appearance coverage)
If answered Yes to any of these questions, please provide full details:
Yes No
19. Have all necessary arrangements for the successful fulfillment of the performance(s) or event(s) to be insured
been made?
If No, please provide details:
Yes No
20. Have all necessary licenses, visas, and/or permits been obtained and have all contractual arrangements been
confirmed in writing?
If No, please provide details:
Yes No
21. Please complete both of the following categories (see definitions listed below) and please indicate which amount is to be insured:
A. Gross Revenue from event $ _________________________
B. Expenses from event $ _________________________
Sum Insured =
(either A or B above) $ _________________________
Please attach justification of the Sum Insured, explaining how the dollar amount provided was calculated. If possible, please
attach the budget for the event.
DEFINITIONS OF CATEGORIES
A. GROSS REVENUE: All monies paid or payable to the Applicant from every source arising out of the event.
B. EXPENSES: The total of all costs and charges incurred by the Applicant for, and in connection with, the planning, preparation,
and staging of the event.
22. Do these sums represent the full extent of your financial responsibilities?
If No, please provide details:
Yes No
23. If the performance(s) or event(s) has/have been held before under the present management or any other, has
there ever been a loss?
If Yes, please provide full details:
Yes No
24. Has the Applicant sustained any loss or damage during the last five years which would have been covered by this
type of insurance had it been in force?
If Yes, please provide full details:
Yes No
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25. Has the Applicant had similar insurance (as applied for herein), declined, cancelled, or renewal refused?
If Yes, please provide details:
Yes No
26. Are there any other material facts or items of information with regard to the proposed performance(s) or event(s)
which should be disclosed? (A material fact is one likely to influence acceptance or assessment of this proposal
by underwriters).
If Yes, please provide full details:
Yes No
DECLARATION
To the best of my knowledge and belief the information provided in this Application, whether in my own hand or not, is true and I have
not withheld any material facts.
I understand that non-disclosures or misrepresentation of a material fact will entitle the Company to void the Insurance.
I understand that signing this Application does not bind me to complete the Insurance but agree that should an Insurance policy be
issued, this Application and the statements made therein shall form the basis of the Insurance policy.
Print Name
Title
Signature
Date
Phone
EC/NON-AP (7.2016)
Specialty Group 401 Edgewater Place, Suite 400 Wakefield, Massachusetts 01880 USA
A member of the Tokio Marine HCC group of companies tmhcc.com/specialty
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