1. Payment and Refunds
Applications must be accompanied by a 50% deposit payment of the
space rental charge until August 16, 2021, and full payment after August 16,
2021. Applications received without such payment will not be processed
nor will space assignment be made. All requests for cancellation of space
must be in writing. If space is reduced, the net reduction of space will be
treated as a cancellation of space. Cancellation requests received before
August 31, 2021, will be liable for a $250 administrative fee per 100 sq.
ft. of space. There are no refunds for cancellations after August 31, 2021.
It is expressly agreed by the exhibitor that in the event he fails to pay
the space rental at the times specified, or fails to comply with any other
provisions contained in these rules and regulations concerning his use
of exhibit space, Show Management shall have the right to reassign the
booth location shown on the face of the contract or to take possession
of said space and lease same, or any part thereof, to such parties and
upon such terms and conditions as it may deem proper. In the event of a
default by the exhibitor, as set forth in the previous sentence, the exhibitor
shall forfeit as liquidated damages, the amount paid by him for his space
reservation, regardless of whether or not the Show Management enters
into a further lease for the space involved. In case the trade show shall
not be held for any reason whatsoever, then and thereupon the rental and
lease of space to the exhibitor shall be terminated. In such case the limit
claim for damage and/or compensation by the exhibitor shall be the return
to the exhibitor of the prorated amount already paid for this specific event.
2. Space Rental and Assignment of Location
The APDT trade show is a closed event designed to provide a showcase
for goods and services either specifically designed for or customarily
used by industry professionals. APDT reserves the right to refuse rental of
display space to any company whose display of goods or services is not,
in the opinion of APDT, likely to be compatible with the general character
and objectives of the event. Whenever possible, space assignments will be
made by APDT in keeping with the preferences as to location, requested
by the exhibitor. APDT, HOWEVER, RESERVES THE RIGHT TO MAKE
THE FINAL DETERMINATION OF ALL SPACE ASSIGNMENTS IN THE
BEST INTERESTS OF THE TRADE SHOW.
3. Use of Space, Subletting of Space
No exhibitor shall assign, sublet, or share the space allotted with another
business or company. Exhibitors must show and/or sell only goods
manufactures or dealt in by them in the regular course of business that meet
LIMA (Least Intrusive, Minimally Aversive) techniques. Show Management
reserves the right to determine eligibility of any product and/or exhibit for
inclusion in the event. No company or organization not assigned exhibit
space will be permitted to solicit business within the Exhibit Areas.
4. Registration and Exhibit Personnel
Admission will be by registration only. The exhibitor shall have an authorized
representative present at the Event through all exhibit periods. The name
of the authorized representative shall be furnished to Show Management
during registration period before the opening date of the event.
5. Construction and Removal
Show Management reserves the right to change the time for the
construction of a booth prior to the Event opening. Construction of all
exhibits must be fully completed by September 17, 2021.
6. Exhibitor Plan Review
Exhibitors will be provided guidelines to construct their booth and will
be reviewed by APDT staff. All booth spaces should be arranged and
constructed in accordance with the guidelines, provisions and limitations
provided by show management.
7. Operation of Displays
Show Management reserves the right to restrict the operation of, or evict
completely, any exhibit which, in its sole opinion, detracts from the general
character of the event as a whole. This includes, but is not limited to,
an exhibit which, because of noise, flashing lights, method of operation,
display of unsuitable material, are determined by Show Management to
be objectionable to the successful conduct of the event as a whole. All
demonstrations or other promotional activities must be confined to the
limits of the exhibit space.
Contests, Drawings & Lotteries. Exhibitor represents and warrants
that any contests, drawings or lotteries it conducts meet the requirements
of all federal, state and local laws regarding such activities. All unusual
promotional activities must be approved in writing by Show Management
no later than 60 days prior to the opening of the event.
Models. Booth representatives, including models or demonstrators,
must be properly and modestly clothed. Excessively revealing attire is
prohibited.
Copyright Licensing. Exhibitor is solely responsible for obtaining any
required licenses to broadcast, perform, or display any copyrighted
materials including but not limited to music, video, and software. Exhibitor
shall indemnify and hold harmless Show Management and facility against
cost, expense, or liability which may be incident to, arise out of or be
caused by Exhibitor’s failure to obtain requisite license.
8. Indemnification
Exhibitor agrees to protect and hold Show Management, the Official Show
Contractor, the management of the exhibit hall or any of the officers, staff
members of any of the same forever harmless from any damage or charges
imposed by any violation of any law or ordinance whether occasioned by
the negligence of Exhibitor or those holding under the Exhibitor as well
as to strictly comply with the applicable terms and conditions contained
in the agreement between the trade show facility and Show Management
regarding the exhibition premises; and further Exhibitor shall at all times
protect, indemnify and hold harmless Show Management, the Official
Show Contractor and the trade show facility against and from any and
all loss, costs, damages, liability, or expense arising from or out of any
accident or other occurrence to anyone, including Exhibitor, its agents,
employees and business invitees, which arise from or out of or by reason
of Exhibitor’s occupancy and use of the exhibition premises or any part
thereof. By exhibiting, Exhibitor for and on behalf of itself, its employees,
agents and invitees, releases and waives any and all claims, demands
or actions against Show Management, the Official Show Contractor and
the trade show facility and their respective officers, directors, employees
and agents resulting from any act or omission of Exhibitor, its employees,
agents and invitees.
9. Other Regulations
Any and all matters not specifically covered by the preceding rules
and regulations shall be subject solely to the decision of Show
Management. THE SHOW MANAGEMENT SHALL HAVE FULL
POWER TO INTERPRET, AMEND, AND ENFORCE THESE RULES
AND REGULATIONS, PRO VIDED EXHIBITORS RECEIVE NOTICE
OF ANY AMENDMENTS WHEN MADE. EACH EXHIBITOR AND
ITS EMPLOYEES AGREE TO ABIDE BY THE FOREGOING RULES
AND REGULATIONS AND BY ANY AMENDMENTS OR ADDITIONS
THERETO IN CONFORMANCE WITH THE PRECEDING SENTENCE.
EXHIBITORS OR THEIR REPRESENTATIVES WHO FAIL TO OBSERVE
THESE CONDITIONS OF CONTRACT OR WHO, IN THE OPINION OF
SHOW MANAGEMENT, CONDUCT THEMSELVES UNETHICALLY MAY
IMMEDIATELY BE DISMISSED FROM THE EXHIBIT AREA WITHOUT
REFUND OR OTHER APPEAL.
APDT SUPPORTS A LEAST INTRUSIVE, MINIMALLY AVERSIVE
(LIMA) APPROACH TO BEHAVIOR MODIFICATION AND TRAINING.
APDT RESERVES THE RIGHT TO ASK ANY VENDOR TO REMOVE
ITEMS THAT DO NOT SUPPORT OUR CREED.
WE AGREE TO ABIDE BY ALL RULES AND REGULATIONS
GOVERNING THE EXPOSITION, AS SHOWN ABOVE.
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SIGNATURE
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DATE
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TITLE
APDT/CAPDT Virtual Conference • Sept. 29–30, 2021
General Rules and Regulations
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