Fillable Conflict Of Interest RFP And Confidentiality Of Information Statement (Idaho State University)

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Conflict Of Interest RFP And Confidentiality Of Information Statement (Idaho State University)

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REQUESTFORPROPOSAL(“RFP”)EVALUATORS CONFLICT
OFINTERESTANDCONFIDENTIALITYOFINFORMATION
STATEMENT
YourwillingnesstoparticipateasanRFPevaluatorisanintegralpartoftheprocurement
process.IdahoStateUniversity,PurchasingServicestrulyappreciatesyourassistanceand
expertise.
YourdesignationasanRFPevaluatorforISUPurchasingServices,andasapublicservant
thereby,requiresthatyoufullyunderstandthepoliciesregardingpotentialconflictsof
interestandtheconfidentialnatureoftheproposalsandallthatiscontainedtherein.
Confidentiality
ThecompetitiveprocurementprocessandtheobligationsimposedbyIdaholawrequire
PurchasingServicestoensurethatthecompetitiveprocessoperatesinafairandequitable
manner.AsanRFPevaluator,youhaveaccesstoinformationnotgenerallyavailabletothe
publicandarechargedwithspecialprofessionalandethicalresponsibilities.Youmayhave
accesstoinformationaboutbiddersthatistobeusedonlyduringtheevaluationprocess,
andfordiscussiononlywithfellowevaluatorsandappropriatedepartmentpersonnel.You
shallnotdiscusstheevaluation,scoring,orstatusofanyproposaloranyactioneffecting
anyproposalwithanyperson,firm,corporation,orotheroutsidebusinessentityatany
timepriorto,during,oraftertheprocurementprocess.Youshallnotusesuchinformation
obtainedasanRFPevaluatorforanypersonalbenefit,pecuniaryorotherwise,norcopy
and/ordisseminateanyportionofanyproposalatanytimepriorto,during,orafterthe
procurementprocess.
ConfidentialityofEvaluators
Duringtheevaluationprocess,PurchasingServicesmakeseveryefforttokeeptheidentity
ofevaluatorsconfidentialandwillmaintainthatconfidentialitytothefullestextent
providedbylaw.Asanevaluator,youshallnotdiscussorrevealthenamesofevaluators
withortobiddersorotherindividuals.
ConflictofInterestandEthicalConsiderations
Aconflictofinterestortheappearanceofaconflictofinterestmayoccurifyouaredirectly
orindirectlyinvolvedwithanorganizationthathassubmittedaproposalforevaluation.
Priortoreviewinganyproposals,youmustinformPurchasingServicesofanypotential
conflictsofinterestortheappearancethereof.Ifyoubecomeawareofanypotentialconflict
ofinterestasyoureviewaproposal,youmustimmediatelynotifytheevaluationcommittee
chairortheDirectorofPurchasing.YoumaybedisqualifiedasanRFPevaluatorifyou
conductyourselfinawaythatcouldcreatetheappearanceofbiasorunfairadvantagewith
oronbehalfofanycompetitivebidder,potentialbidder,agent,subcontractor,orother
businessentity,whetherthroughdirectassociationwithcontractorrepresentatives,indirect
associations,throughrecreationalactivitiesorotherwise.
Page2of2
Examplesofpotentiallybiasingaffiliationsorrelationshipsarelistedbelow:
1. Yoursolicitation,acceptance,oragreementtoacceptfromanyoneanybenefit,pecuniaryor
otherwise,asconsiderationforyourdecisionorrecommendationasitpertainstoyour
evaluationofanyproposal.
2. Youraffiliationwithabiddingcompanyorinstitution.Forexample,aconflictmayexist
whenyou:
(a) areemployedbyorarebeingconsideredforemploymentwiththecompanyor
institutionsubmittinganybidorholdaconsulting,advisory,orothersimilarposition
withsaidcompanyorinstitution;
(b) holdanycurrentmembershiponacommittee,board,orsimilarpositionwiththe
companyorinstitution;
(c) holdownershipofthecompanyorinstitution,securities,orotherevidenceofdebt;
(d) arecurrentlyastudentoremployeeinthedepartmentorschoolsubmittinga
proposal.
3. Yourrelationshipwithsomeonewhohasapersonalinterestintheproposal.
Thisincludesanyaffiliationorrelationshipbymarriageorthroughfamilymembership,any
businessorprofessionalpartnership,closepersonalfriendship,oranyotherrelationship
thatyouthinkmighttendtoaffectyourobjectivityorjudgmentormaygiveanappearance
ofimproprietytosomeoneviewingitfromoutsidetherelationship.
Ihavereadthisdocumentandunderstandmyobligationsasexplainedherein.Ifurther
understandthatImustadvisePurchasingServicesifaconflictcurrentlyexistsorarises
duringmytermofserviceasanRFPevaluator.IfurtherunderstandthatImustsignand
deliverthisstatementtoPurchasingServicespriortoparticipatingintheevaluation
process.
Date:
RFP#:RFPTitle:
Name:
Signature:
Title:
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Conflict Of Interest RFP And Confidentiality Of Information Statement (Idaho State University)

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Completed 23 July 2020

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