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CIVIC AWARDS ORGANISATION OF THE YEAR AWARD NOMINATION (Central Hawkes Bay District Council New Zealand)

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CIVIC AWARDS
ORGANISATION OF THE YEAR AWARD
NOMINATION FORM 2020
Please read the accompanying nomination guidelines before completing this form.
Surname*:
Surname*:
SECTION 1 - NOMINEE
Organisation details (*Required details)
Name of Organisation/Trust/Association/Society/Club*:
Number of years established in the community:
Organisation contact details/point of contact
Title*: First Name*:
Contact details
Street No *: Postal Code *:
Street Name *:
Suburb:
Town*:
Phone:
Email address*:
SECTION 2 – NOMINATED BY
Personal details
Title*: First Name*:
Relationship to nominated organisation*:
Contact details
Street No *: Postal Code *:
Street Name *:
Suburb:
Town*:
Phone:
Email address*:
SECTION 3 – SECONDED BY
Personal details
Title*: First Name*: Surname*:
Relationship to nominated organisation*:
Contact details
Street No *: Postal Code *:
Street Name *:
Suburb:
Town*:
Phone:
Email address*:
SECTION 4 – THE NOMINATION DETAILS
Please complete all the sections below
1. Describe the service and achievements of the organisation:
2. Describe the contribution the organisation has made to the Central Hawke’s Bay community:
3. Describe what makes the nominated organisation’s service and achievements stand out above and beyond that of
others, or above and beyond what might reasonably be expected of such a community organisation:
4. Describe how the nominated organisation’s service and achievements are regarded by their community, and
whether they have been formally recognised previously for their service through other awards received locally or
nationally:
Letters of Support
Please obtain one or more letters that endorse the nominee’s contribution from people who are familiar with his or her
service and achievements. The letters of support add depth to the nomination.
Please attach the letters of support to this form and list the names of the support persons below:
NAME OF PERSON OR ORGANISATION
TICK IF LETTER IS ATTACHED
SECTION 4 – CHECKLIST AND SENDING APPLICATION
☐Have you re-checked your nomination and ensured all the compulsory information has been provided?
☐Have you answered all the questions in section 4?
☐Are your letters of support enclosed with this nomination?
Date of application:
ORGA
NISATION OF THE YEAR AWARD
NOMINATION GUIDELINES 2020
CHB ORGANISATION OF THE YEAR AWARD
The Civic Awards 2020 sees the introduction of the Community Organisation of the Year Award. Eligible for this award are any
group, society, trust, organisation, association, or club whose work has had a transformational impact on Central Hawke’s Bay in
the following categories:
• Community • Social
• Cultural • Youth
• Recreation and Sport • Education
• Religion • Conservation
The Civic Awards Committee will also consider other civic services not categorised above and worthy of recognition.
What are the CHB Civic Awards?
Central Hawke’s Bay District Council (Council) introduced its Civic
Honours Award system in 1991 to enable voluntary service
within the District to be duly recognised.
The Civic Honours Award was established at the initiative of the Central Hawke’s Bay Country Women’s Institute and the New
Zealand 1990 Commission to mark the NZ 1990 year.
Since its inception, up to four Civic Honours Award have been presented annually. In 2019, the Civic Awards Committee sought to
broaden the way it acknowledges and celebrates outstanding community service within the Central Hawke’s Bay District.
The awards now provide for multiple acknowledgements of community service through two additional categories of awards —
the Community Service Awards and the Community Organisation of the Year Award.
The Civic Honours Award remains
the most prestigious award, honouring those outstanding citizens in our community who over
a long period of time have gone above and beyond to serve their community.
Who can make an Organisation of the Year Award nomination?
Any two members of the community can nominate an organisation for the Organisation of the Year Award. The only exclusions
are members of the Civic Awards judging panel. Nomination can be made by any two citizens of the District, or by two executive
officers of any bona fide organisation, association, club, or society based in the Central Hawke’s Bay District.
Nomination submissions should include sufficient detail of a nominee’s merits clearly showing the extent of a
nominee’s
involvement in a field or fields of community service.
A minimum of two signed letters shall support a nomination.
A nomination must be signed by:
a) t
wo citizens of the District, or
b) two executive officers of a bona fide organisation, association, club, or society.
Who can be nominated?
• A
ny Central Hawke’s Bay group, society, trust, organisation, association, or club whose work has had a transformational
impact on Central Hawke’s Bay can be nominated.
• An unsuccessful nomination, in any category, can in subsequent years be resubmitted for further consideration.
• Organisations that have previously received a New Zealand National Honour are not eligible to be nominated for an
Organisation of the Year Award.
Completing the nomination form
• P
lease complete the nomination form completely and accurately.
• It is important that you provide as much factual, relevant information as possible about your nominee and the reasons for
which recognition is sought.
• Describe what is special about your nominee’s achievements and what they have done to deserve a Central Hawke’s Bay Civic
Honour Award, Community Service Award, or Organisation of the Year Award.
• Tell the story of how they have made a difference in their community and give an indication of their longevity of service.
• Show how they have improved the lives of others, or exemplified selfless voluntary service.
• You may list your nominee’s occupation and positions held in organisations, but you need to be specific about the
achievements that make them stand out above and beyond their peers.
• Support letters add depth to the nomination and validate your nominee’s character and achievements.
• It is not appropriate to nominate yourself or your organisation for a Central Hawke’s Bay Civic Award, and any such
nominations will not be considered.
• You will receive a letter from the Office of the Mayor to inform you if your nomination has been successful or unsuccessful.
• An official letter will then be sent from the Office of the Mayor to congratulate the awardee and provide information on the
ceremony.
• A short citation will be written based on the information you provide. This will be presented to the awardee in advance of the
ceremony to ensure all details are correct.
If you have any further questions or require guidance in the preparation of the nomination, please contact:
Bridget Gibson
Governance Support Officer
Central Hawke's Bay District Council
Ph: 06 857 8060
Email: governance@chbdc.govt.nz
Submitting the nomination
Nominations open 23 July 2020 and close
27th August 2020. The nomination form and letters of support can either be submitted
online, supplied in hard-copy via post, or dropped to the Central Hawke’s Bay District Council office:
Governance Officer
Central Hawke's Bay District Council
PO Box 127
28-32 Ruataniwha St
Waipawa 4240
or the items can be emailed to governance@chbdc.govt.nz.
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