Fillable BRICK MAILBOX INFORMATION PERMIT REQUIRED A building permit (Village of Sugar Grove)

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BRICK MAILBOX INFORMATION PERMIT REQUIRED A building permit (Village of Sugar Grove)

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BROWSE VILLAGE OF SUGAR GROVE (IL) FORMS

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BRICK MAILBOX
INFORMATION
PERMIT REQUIRED
A building permit is required from any person desiring to install a brick mailbox in the parkway.
The following conditions and requirements apply:
• Brick Mailboxes cannot exceed 2.5 feet long by 2.5 feet wide and 60-inches above the
edge of the pavement
• No other improvements are allowed including wing walls, planters, light fixtures, etc.
• Brick mailboxes must have a foundation to support the structure to prevent frost
heaving and instability.
• Foundations shall be at least 12-inches deep and not exceed 24-inches deep.
• Utility locates shall be completed prior to any construction.
• Any damage caused to brick or masonry mailboxes by the village shall not entitle the
owner to reimbursement in excess of the reimbursement amount for a standard
breakaway mailbox as set by village policy.
• If you reside in an area with a Homeowner’s Association, check with them to ensure
compliance with their regulations.
• Allowable hours for construction within the Village are 6:30 a.m. to 8:30 p.m. daily.
• Brick mailbox permits are authorized on a case-by-case basis.
APPLICATION CHECKLIST
Applications for a brick mailbox permit shall include the following items and information:
o a completed short-form permit application listing the contractor(s) performing the work.
o valid contractor registration with the Village of Sugar Grove
o a drawing of the item being built including dimensions and how it is to be constructed
o a plat of survey, drawn to scale, showing the location of the mailbox with dimensions
o a signed and notarized Release and Indemnity Agreement recorded against the property
o a copy of the contract with the property owner’s signature
CONTRACTOR REGISTRATION
Any contractor engaged in or having obligation to do work where the scope of work requires a
building permit is required to be registered with the Village of Sugar Grove. If the contractor is
not currently registered with the Village, a registration application can be obtained from the
Building Division at 630.391.7220 or from the Village’s website www.sugargroveil.gov
INSPECTIONS REQUIRED
Inspections may include: footing and final depending on the scope of construction. The
owner/contractor is responsible for scheduling all required inspections. Please call 630.391.7220
to schedule the inspections. Please schedule the inspections by 3:30 PM THE DAY BEFORE you
want it.
PLAN REVIEW
Please allow 10 (ten) working days for processing.
PERMIT FEE
Brick Mailbox Permit $125.00
Additional charge to record the Release at the County Recorder’s Office $140.00
Additional fees may be charged if there is a grade change proposed or the proposed
modification requires review and inspection by the Village Engineer.
The permit fee is paid when the permit is picked-up after the application has been approved.
NO WORK CAN BEGIN UNTIL THE PERMIT HAS BEEN ISSUED. WORK BEGUN PRIOR TO
ISSUANCE OF THE PERMIT WILL INCUR A FINE, PENALTY OR BOTH.
COVENANT RUNNING WITH THE LAND - RECORD
THE DECLARATION OF COVENANTS made this
______ day of ______________, 20____, by _____
_________________________________________
_________________________________________
_________________________________________,
being all of the owners of the following described
property; to-wit: (Insert Legal Description)
Parcel Number: ________________________
Commonly known as: ______________________________________________________________
(Address – Please Print)
WHEREAS, the Village of Sugar Grove regulates the right-of-ways within its boundaries; and
WHEREAS, the declarants (Property Owners) wish to install Non-Standard Pavement in said right-of-way;
NOW, THEREFORE, in consideration of the Village of Sugar Grove issuing a permit to the declarants to
install Non-Standard Pavement in the right-of-way adjacent to the above-described property, said
property is hereby made subject to the following covenants and restrictions, all of which shall be deemed
to run with the above-described property:
1. The declarants, their assigns and successors in title hereby agree to install Non-Standard
Pavement in full compliance with the laws, ordinances, resolutions, rules and regulations of the Village of
Sugar Grove, Kane County, the State of Illinois or any other governmental unit or agency having
jurisdiction, applicable thereto as amended from time to time.
2. The declarants, their assigns and successors in title hereby agree to and do hereby release the
Village of Sugar Grove, its officers, agents and employees which are from time to time authorized to use
said right-of-way for any obligation as a result of damages to the Non-Standard Pavement which may
occur in the course of the installation, removal, maintenance or repair of any utility within said right-of-
way, or as the result of street construction/repair, snow removal, or street cleaning by the Village of Sugar
Grove,
3. The declarants, their assigns and successors in title hereby agree to indemnify and save the
Village of Sugar Grove and the public utilities which are from time to time authorized to use said
easements and public parkways, and both groups’ officers, agents and employees harmless for any
damages, injuries, and costs including damages to the utility equipment, occasioned by the installation,
maintenance, location, repair of the Non-Standard Pavement described above. Said costs to include
attorney fees and costs of litigation.
4. The declarants, their assigns and successors in title hereby agree to indemnify and save the
Village of Sugar Grove, its officials, employees and agents harmless from any and all claims, causes of
action, judgments, expenses, and damages, including attorneys’ fees and costs incurred by the Village,
alleged to have occurred from the installation, construction, repair, maintenance, continued existence, or
removal of the Non-Standard Pavement.
IN WITNESS WHEREOF, the undersigned have executed this declaration at______________, Illinois
__________________________________ __________________________________________
Print Full Name Print Full Name
__________________________________ __________________________________________
Property Owner’s Signature Property Owner’s Signature
STATE OF ILLINOIS )
) SS.
COUNTY OF KANE )
I, ____________________________, a Notary Public in and for said County, in the State of Illinois,
do hereby certify that_________________________, personally known to me to be the same person
whose name is subscribed in the foregoing instrument, appeared before me this day in person and
acknowledged that _________________________ signed, sealed and delivered said instrument as
________ free and voluntary act for the uses and purposes therein set forth.
Given under my hand and seal this _______day of________________, 20_______.
______________________________________
NOTARY PUBLIC
Prepared by:
Steven A. Andersson
Mickey, Wilson, Weiler, Renzi & Andersson, P.C.
2111 Plum Street, Suite 201
Aurora, IL 60506
Return to after recording:
Village Clerk
Village of Sugar Grove
10 Municipal Drive
Sugar Grove, IL 60554
12-6-14: MAILBOXES:
A. Installation Required: All mailboxes throughout the subdivision shall be installed in clusters at
various locations or as single mailbox installations as approved by the local post office.
B. Cluster Mailbox Installations: Mailboxes of a cluster design shall be housed in a suitable
enclosure, the design of which shall be submitted to the Village for approval prior to installation.
C. Single Mailbox Installations: All mailboxes shall have the bottom of the box be between thirty six
inches (36") and forty two inches (42") above the adjacent street pavement. Mailboxes shall not
overhang the curb or street pavement and shall not be farther than six inches (6") from the back
of the curb. Single mailbox installations shall be either of a standard breakaway design or of the
brick/masonry design. Specifications for each type are detailed below:
1. Standard Breakaway Mailbox: Support posts shall be either a four inch by four inch (4" x 4") wood
post, or a two inch (2") diameter standard steel or aluminum pipe buried no more than twenty four
inches (24") into the ground and shall safely break away if struck by a vehicle. The mailbox must be
securely attached to the support post so it will not separate if struck.
2. Brick/Masonry Mailboxes: Mailboxes constructed of brick or masonry materials shall not exceed 2.5
feet long by 2.5 feet wide, and cannot exceed sixty inches (60") above the edge of the pavement. No
other improvements or additions shall be made to said mailboxes, including, but not limited to: wing
walls, planters, light fixtures or signage other than addresses or nameplates as permitted under titles
11 and 13 of this code. Said mailboxes shall have a foundation to support the structure to prevent
frost heaving and instability. Foundations shall be at least twelve inches (12") deep, and not exceed
twenty four inches (24") deep. Utility locates shall be completed prior to any construction of said
mailbox. A building permit shall be issued by the village prior to construction of any brick/masonry
mailbox. A hold harmless agreement and release shall be signed with the village prior to
construction of any mailbox. Any damage caused to brick or masonry mailboxes by the village shall
not entitle the owner to reimbursement in excess of the reimbursement amount for a standard
breakaway mailbox as set by village policy.
D. Building Numbers On Mailboxes: See section 13-1-3
of this code.
E. Nonconforming Mailbox/Support Installations: The use of existing mailbox/support installations
which do not conform to the provisions of this section may be continued, although such use does
not conform with the provisions hereof, and such use may be extended provided no structural
alterations are made therein. Whenever a nonconforming use of a mailbox/support has been
changed to a more restricted use or to a conforming use, such use shall not thereafter be
changed to a less restricted use.
1. No mailbox/support installation which has been damaged by fire, explosion, act of God, the public
enemy, intentional or unintentional causes, to an extent that the community development director or
his/her designee determines, in his/her sole discretion, is not acceptable, shall be restored except in
conformance with the regulations of this section.
2. No existing mailbox/support installation devoted to a use not permitted by this section shall be
enlarged, extended, reconstructed, or structurally altered, unless such use is changed in
conformance with the regulations of this section.
3. Any brick/masonry mailboxes constructed prior to May 16, 2006, shall be permitted to remain,
subject to submitting a hold harmless agreement and release to the village. Any preexisting
nonconforming masonry mailboxes that are damaged as per subsection E1 of this section, shall only
be reconstructed in compliance with the standards in subsection C2 of this section. (Ord. 2012-08-
21, 8-21-2012)
12-6-15: INSPECTION OF IMPROVEMENTS:
A. Inspection; Request For Extension:
1. Inspection By Village: Upon request by subdivider, all improvements shall be inspected and
accepted by the village within one year from the date of completion of construction of the
improvements provided that the improvements comply with the requirements of the approved
engineering plans for the improvements, all applicable village ordinances and chapter 11
, "Standard
Specifications For Improvements", of this title.
2. Extensions: Extensions of the one year period for all or a portion of the improvements may be
granted by the village board upon written request of the developer. Failure by the developer to obtain
an extension shall result in the forfeiture of the completion bond or letter of credit.
B. As Built Plans:
1. Submission Of Plans, Certification And Tests: Prior to requesting a final inspection, the developer
shall submit as built plans and all other certification and tests as required by this title or chapter 11,
"Standard Specifications For Improvements", of this title as adopted by the village.
2. Request For Inspection: The developer shall make a written request to the village engineer for a final
inspection of all or a portion of the improvements. Partial inspections shall be performed only on
completed sanitary sewer system and/or water mains, with permission of the village engineer, on
one or more separate sections of the platted subdivision. The village engineer or his representative
shall either perform the inspection of improvements or deny the request for inspection of
improvements within fourteen (14) days from the receipt of the request for final inspection.
3. Final Inspection: The final inspection shall be performed jointly with the developer or his
representative and the developer shall supply all labor required to facilitate the inspection.
4. Denial Of Request: Reasons for denial of a request for inspection shall be given in writing by the
village engineer and shall specifically refer to the requirements of the approved engineering plans for
the improvements.
5. Appeal: All denials are appealable to the village board upon written request made within fourteen
(14) days of the village engineer's decision.
C. Recommendation Of Village Engineer: The village engineer or his representative shall
recommend acceptance of the improvements if the improvements meet all requirements of the
approved engineering plans, applicable village ordinances and village standard specifications for
improvements and shall notify the developer in writing of said recommendation of acceptance.
D. Additional Work:
1. Determination Of Additional Work: In the course of inspecting the improvements, the village engineer
or his representative may determine that additional work is required on the improvements in order to
meet the requirements of the approved engineering plans, applicable provisions of this code
and chapter 11
of this title. Each determination of the need for additional work shall specifically refer
to an explicit requirement of the approved engineering plans, applicable provisions of this code
and
chapter 11, "Standard Specifications For Improvements", of this title.
2. Punch List: All items requiring additional work shall be noted on a punch list which, unless subject to
the exception described below, shall be signed by the village engineer or his representative and
shall be given to the developer or his representative at the completion of the inspection.
3. Termination Of Inspection: However, the inspection shall be terminated after ten (10) specific
repairs, additions or rejections per one thousand feet (1,000') of roadway centerline improvements,
on the average are logged on the punch list during the course of the inspection and the village
engineer or his representative shall leave the site of the inspection. The village engineer or his
representative shall file the terminated punch list in the office of the village engineer and make it
available to the developer upon request. (Ord. 604, 9-8-1994)
12-6-16: SANITARY SEWAGE PUMPING STATIONS:
Sanitary lift stations and appurtenances shall comply with chapter 11
, "Standard Specifications For
Improvements", of this title. (Ord. 604, 9-8-1994)
12-6-17: NONSTANDARD AT GRADE PAVEMENT IN DRIVEWAY RIGHT OF WAY
APRONS:
A. Installation Required: All drive aprons throughout the subdivision shall be installed at grade and
may be of a nonstandard pavement material as approved by the village of Sugar Grove.
B. Building Permit: All driveway aprons must be issued a building permit and have a recorded deed
restriction/hold harmless release of liability agreement recorded with the county recorder's office
prior to installation.
C. Damage By Village: Any damage caused by the village within the right of way shall not entitle the
owner to reimbursement for any nonstandard pavement material.
D. Nonstandard Aprons: All nonstandard driveway aprons constructed prior to May 17, 2011, shall
be permitted to remain, subject to submittal of a deed restriction/hold harmless release of liability
agreement. (Ord. 2011-05-17, 5-17-2011)
For Office Use Only
Permit # __________________
Building Dept Approval:
__________________________
Fees: _____________________
601 HEARTLAND DRIVE
Sugar Grove, IL 60554
Phone 630-391-7220
Fax 630-391-7245
www.sugargroveil.gov
permits@sugargroveil.gov
BUILDING PERMIT APPLICATION
(FOR MINOR PERMITS; NOT NEW CONSTRUCTION)
Application Date:
__________________
Value of Work:
__________________
Square Footage:
__________________
Permit Type
Patio
Screen
Porch
Pool Sign
Roof
3 Season
Room
Other
Basement Deck
Garage/
Shed
Commercial
Remodel
Driveway
Gazebo/
Pergola
Decorative
Brick
Fence Irrigation
Start Date__________ End Date___________
Description of Work:
Property Information
Address
Lot
Subdivision
Parcel Number
Property Owner Name
Email Address
Phone
Property Owner Street Address
City
State
Zip
Contractor Information
Name(s)
of Contractor (s)
Phone#
Email City
Zip
I certify that I am the owner of record of the above name property, or that the proposed work is authorized by
the owner of record, and that I have been authorized by the owner to make this application. I agree to conform
to all applicable laws of the Village of Sugar Grove.
Signature of Property Owner (or Attach Signed Contract) Address (if different) Phone No.
Signature & Printed Name of Responsible person in Charge of Work & Email Phone No.
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BRICK MAILBOX INFORMATION PERMIT REQUIRED A building permit (Village of Sugar Grove)

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Completed 16 July 2020

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