Fill - Free fillable Admin Variance Application Packet 122818 PDF form

Rev 12/28/18

City of Chamblee Development Department

5576 Peachtree Rd, Ste 102 • Chamblee, GA 30341 • 770-986-5010 • chambleega.gov

ADMINISTRATIVE VARIANCE APPLICATION PACKET

Relief from strict compliance with the following regulations of the UDO may be reviewed and approved by the Planning

and Development Director:

(1) Front yard or street side yard - Variance not to exceed ten percent of the required setback. If contextual setbacks

are required, this relief may be granted for the minimum or maximum setback in the range. For additions to

existing residences for which contextual setbacks are required, the existing structure on the subject property may

be used in determining the required setback range.

(2) Side yard - Variance not to exceed 2.5 feet deducted from the required setback. In no case shall the structure

be located closer than five feet to the property line unless a variance is granted by Mayor and City Council.

(3) Rear yard - Variance not to exceed five feet deducted from the required setback in any district. In the NR-1

residential district, a variance for a rear addition to a principal structure may not exceed 120-square-foot.

(4) Building height - Not to exceed five feet for a mixed-use building built upon a parking deck or two feet for other

uses except single-family detached residential. This provision may not be used to reduce the required minimum

building façade heights set forth in Subsection 230-5(b) except in order to facilitate the adaptive reuse of an

existing building that the Planning and Development Director determines to be of exceptional architectural

character.

(5) Minimum required parking spaces - Reduction up to 5 percent or 10 spaces, whichever is less.

(6) Maximum required parking spaces - Up to 10 percent or 50 parking spaces, whichever is less.

(7) Reduction or increase in number of compact parking spaces - Up to 10 percent or 25 parking spaces, whichever

is less.

(8) Parking permitted in the front yard - Up to 50 existing parking spaces to be accessed from a single driveway

parallel to the street for adaptive reuse of an existing building.

(9) Fenestration - Variance not to exceed 10 percent of the required fenestration.

(10) Landscape zone - Variance not to exceed two feet deducted from the required minimum width.

(11) Sidewalk clear zone - Variance not to exceed two feet deducted from the required minimum width.

(12) Supplemental zone - Variance not to exceed two feet deducted from the required minimum width.

(13) Retaining wall or fence height. Variance for no more than two additional feet in height.

(14) Threshold elevation. Variance of no more than two feet from either the minimum or maximum elevation.

Application Requirements Checklist:

The following information and documentation must be received in order for an administrative variance submittal to be

deemed a complete application:

 Completed Application Requirements Checklist

 Administrative Variance Application form

 Owner Permission Affidavit(s)

 Pre-Application Form Signed by the Development Director

 Redevelopment Assessment Form (if non-residential)

 Legal Description of the property

 Letter of Intent, that provides a project description and justification of how the project complies with the Review

and Approval Criteria in Section 280-40. Each of the following Criteria must be addressed by the applicant:

For non-parking related Administrative Variances:

(a) The Development Director shall have the authority to grant limited minor administrative variances from certain

provisions of this zoning ordinance unrelated to parking, where the Development Director determines that:

(1) The strict application of the requirements of this zoning ordinance would cause undue and unnecessary

hardship to the property owner or authorized agent; and

(2) The intent and continued integrity of the zoning ordinance can be achieved with equal performance and

protection of public interests through grant of the administrative variance.

For parking-related Administrative Variances:

(b) The Development Director shall have the authority to grant limited minor administrative variances from the

minimum parking space requirements listed in Section 250-2, where the Development Director determines

that:

(1) Because of unique circumstances including the shape, topography, soils and vegetation of the site, the

provision of the minimum or maximum number of required spaces would cause the applicant to suffer

unique and undue hardship.

(2) The site is located in an environmentally sensitive area, such as a water supply watershed, where

stormwater runoff should be minimized.

(3) The unique circumstances of the use make the minimum or maximum number of parking spaces

excessive for actual needs.

 Site Plan (See attached Site Plan Checklist for requirements)

 Administrative Variance Details sheet

 Other materials reasonably required by the City necessary to the analysis of the application as determined at the

pre-application meeting or upon application submittal.

 Application Fee ($250 + $50 for each additional Administrative Variance submitted under one application +

Advertising Fees)

Please submit the entirety of your application submittal electronically, saved in .pdf format with a maximum 50

MB file size, to Chambleedevelopment@chambleega.gov. No hard copies are required to be submitted. Fees can

be paid electronically via the link found at www.chambleega.gov/152/appications-and-forms.

Application Processing:

An application shall be considered complete and ready for processing only if it is submitted in the required format,

includes all required information and supporting documentation, and is accompanied by the application filing fee.

Applications deemed complete by the Development Director will be considered to be in the processing cycle and will be

reviewed by City Staff.

The Development Director shall make a decision for the application. The review time for an application is a maximum of

ten (10) business days. However, per Section 280-39, the final decision of the Development Director shall in no case be

made later than 60 days from the date of receipt of a complete application unless extended by agreement of the

applicant. The decision of the Development Director regarding an administrative variance shall state the reasons for

approval or denial and shall be considered the final decision.

Any person or entity aggrieved by an administrative decision may appeal the decision in accordance with the appeal

procedures in Chapter 280, Article 6, within 15 days of the administrative decision.

The current version of the UDO can be found at www.chambleega.com/160/zoning.

City of Chamblee Planning & Development Department

5576 Peachtree Rd, Ste 102 • Chamblee, GA 30341 • 770-986-5010 • chambleega.gov

ADMINISTRATIVE VARIANCE APPLICATION

PROJECT:

_____________________________________________________________________

Name of Project

_____________________________________________________________________

Property Address

_____________________________________________________________________

Brief Description of Project

_____________________________________________________________________

_________________________________

Zoning District

__________________ ______________ __________________ ______________

Total # of Properties Involved Total Project Acreage Total Number of Buildings Total area of buildings

OWNER:

_____________________________________________________________________

Name and Company

_____________________________________________________________________

Mailing Address City, State Zip Code

________________________ ________________________________________

Phone # E-mail

APPLICANT:  Check here if Applicant is also the Property Owner

_____________________________________________________________________

Name and Company

_____________________________________________________________________

Mailing Address City, State Zip Code

_________________________ ________________________________________

Phone # E-mail

_______________________________________________________ _________________________

Applicant Signature

Date

 I hereby certify that all information provided herein is true and correct.

NOTARY:

Sworn to and subscribed before me this ________ day of _______________________, 20________

Notary Public:

Owner Permission Affidavit

Subject Property Street Address:

Subject Property Tax ID number: 18 - - -

Owner:

Name (Person, Firm, Corporation, or Agency):

Mailing Address:

Phone:

Email:

Property Owner’s Agent (If applicable)

Name (Person, Firm, Corporation, or Agency):

Mailing Address:

Phone:

Email:

I am applying for, or I hereby give authority to the applicant to file an application for:

Owner/Agent signature Owner/Agent printed name

This instrument was signed before me on this date

County Georgia Notary Signature:

Affix seal/stamp as close to signature as possible

Rev 5/10/18

City of Chamblee Planning & Development Department

5576 Peachtree Rd, Ste 102 • Chamblee, GA 30341 • 770-986-

5010 • chambleega.gov

Rev 12/28/18

City of Chamblee Development Departm

ent

5576 Peachtree Rd, Ste 102 • Chamblee, GA 30341 • 770-986-5010 • chambleega.gov

ADMINISTRATIVE VARIANCE DETAILS

Complete this page for the administrative variance(s) being requested. Full regulations may be found in Chapter 280,

Article 5 of the UDO.

� FRONT YARD SETBACK

(a) Required Setback ________ ft

(b) Requested Setback ________ ft

Variance Request (c / a) ________ %

� SIDE YARD SETBACK

(a) Required Setback ________ ft

(b) Requested Setback ________ ft

Variance Request (a - b) ________ ft

� SIDE YARD SETBACK

(a) Required Setback ________ ft

(b) Requested Setback ________ ft

Variance Request (a - b) ________ ft

� REAR YARD SETBACK

(a) Required Setback ________ ft

(b) Requested Setback ________ ft

Variance Request (a - b) ________ ft

� BUILDING HEIGHT:

(a) Maximum allowable height ________ ft

(b) Requested Height ________ ft

Variance Request (a - b) ________ ft

� FENESTRATION

(a) Required Fenestration ________ sq ft

(b) Requested Fenestration ________ sq ft

Variance Request (c / a) ________ %

� LANDSCAPE CLEAR ZONE

(a) Required Minimum Width ________ ft

(b) Requested Width ________ ft

Variance Request (a - b) ________ ft

� SIDEWALK CLEAR ZONE

(a) Required Minimum Width ________ ft

(b) Requested Width ________ ft

Variance Request (a - b) ________ ft

� SUPPLEMENTAL ZONE

(a) Required Minimum Width ________ ft

(b) Requested Width ________ ft

Variance Request (a - b) ________ ft

� MINIMUM PARKING SPACES

(a) Required _______ spaces

(b) Proposed _______ spaces

� MAXIMUM PARKING SPACES

(a) Required _______ spaces

(b) Proposed _______ spaces

� COMPACT PARKING SPACES

(a) Required _______ spaces

(b) Proposed _______ spaces

(d) Variance Request - Max.

(b - a) _______ spaces

� PARKING IN FRONT YARD

Variance Request _______ spaces

� RETAINING WALL OR FENCE HEIGHT

(a) Maximum Height Allowed ________ ft

(b) Requested Height ________ ft

Variance Request (b - a) ________ ft

� THRESHOLD ELEVATION

(a) Minimum or maximum allowed ________ ft

(b) Requested elevation ________ ft

Variance Request (a - b) or (b-a) ________ ft

Rev 5/14/18

City of Chamblee Planning & Development Department

5576 Peachtree Rd, Ste 102 • Chamblee, GA 30341 • 770-986-5010 • chambleega.gov

Adm

inistrative Variance Site Plan Checklist

At a minimum, an administrative variance request shall include the following.

1. Site Plan of Existing Conditions. The site plan must be to-scale and include:

 Parcel boundary

 North arrow

 Visual scale a minimum of 1”=100’

 Location of streams and lakes affecting the property

 Abutting streets, sidewalks, and rights-of-way

 Existing building footprints, and other existing impervious surfaces such as driveways and

walkways

 Location of permanent ground signs

 Existing easements

 Zoning setbacks dimensioned on the plan

 Existing impervious surface area ratio calculation

 Existing open space calculation provided (if non-residential)

 Any applicable zoning buffers dimensioned on the plan

 Additional information may be requested by Staff

2. Site Plan of Proposed Conditions. The site plan must be to-scale and include the following, clearly identified

with dimensions and materials:

 Parcel boundary

 North arrow

 Visual scale a minimum of 1”=100’

 Location of streams and lakes affecting the property

 Abutting streets, sidewalks, and rights-of-way

 Building footprints, and other impervious surfaces such as driveways and walkways

 Location of permanent ground signs

 Easements

 Zoning setbacks dimensioned on the plan

 Impervious surface area ratio calculation

 Open space calculation provided (if non-residential)

 Any applicable zoning buffers dimensioned on the plan

 Additional information may be requested by Staff

Revised 5/15/18

City of Chamblee Planning & Development Department

5576 Peachtree Rd, Ste 102 • Chamblee, GA 30341 • 770-986-5010 • chambleega.gov

Redevelopment Assessment Form

(Applied to all existing structures except for Single-Family Detached Residential structures,

as per Chamblee UDO Section 270-9)

PROPERTY ADDRESS: ______________________________________________________________

Assessment Conducted on: ____________________ (Date) By: ____________________________

PROJECT TYPE: (Check all that apply)

 Renovation

 Alteration

 Addition

 Repair

 Other ______________________________________

THRESHOLD ASSESSMENT:

Total construction cost post renovation/improvement, cumulative: TCC = _________________

(Attach documentation for all improvements made over the last 3 years, see UDO Section 270-9.)

Fair Market Value of existing structure: FMV = _________________

(Attach DeKalb County Tax Assessor documentation for both entire site and individual building, or an

appraisal from a certified appraiser.)

Percent calculation: X = TCC/FMV = ________________

Mandatory compliance is not intended to result in total improvement costs greater than or equal to 125% of

FMV value but applicant shall meet items in order of priority listed in Section 270-9 of the UDO until the 125%

cap is met.

Assessment: (Check one)

 Improvements not required because less than 40% improvement

 > 40%  > 60%  > 70%

See Page 2 of this form for Redevelopment Thresholds Summary Table.

Redevelopment Assessment Form, Page 2

Redevelopment Thresholds Summary Table

Code to be applied

Redevelopment costs as a percentage of the

fair market value of the structure

Less than

40%

40% or

60% or

70% or

Section 230-26 (Streetscape design)

Not

mandatory

Mandatory

Section 250-7 (Parking)

Not

mandatory

Not

mandatory

Not

mandatory

Mandatory

Section 230-27 Building architecture)

Not

mandatory

Not

mandatory

Mandatory

Section 230-29 (Storefront Streets)

Not

mandatory

Not

mandatory

Mandatory

Remaining provisions of Chapter 230, Article 2 (Civic

Design) not listed above

Not

mandatory

Not

mandatory

Not

mandatory

Mandatory

Section 250-21 (Dumpsters)

Not

mandatory

Not

mandatory

Mandatory

Remaining provisions of Chapter 250 (Off-Street Parking

and Loading Standards) not listed above

Not

mandatory

Not

mandatory

Not

mandatory

Mandatory

Section 320-21 (Off-street surface parking lot planting

requirements)

Not

mandatory

Not

mandatory

Mandatory

Remaining provisions of Chapter 320, Article 2 (Buffers)

not listed above

Not

mandatory

Not

mandatory

Not

mandatory

Mandatory

Subsection 350-2(a)(1)b (Sidewalks crossing driveways)

Not

mandatory

Not

mandatory

Mandatory

Remainder of UDO

Not

mandatory

Not

mandatory

Not

mandatory

Mandatory

City of Chamblee Planning & Development Department

5576 Peachtree Rd, Ste 102 • Chamblee, GA 30341 • 770-986-5010 • chambleega.gov

INSTRUCTIONS FOR REQUESTING A PRE-APPLICATION MEETING

1. Amend the future development map

2. Amend the zoning map

3. Variance and/or waiver

4. Development of Community Impact (DCI)

5. Subdivide land

6. Addition to a commercial building

7. New commercial building

8. Any other application deemed necessary

Application Submittal and Review Process:

A. Complete a Pre-Application Information Form that contains a detailed description of the request.

B. Prepare Concep

t Plans and a Submit a PDF digital version that conveys the proposed project. These plans

may be conceptual in nature and do not need to be developed by a design professional. (Note: Individual PDF

files may not exceed 25 MB. Large files should be separated into individual PDF files not exceeding 25 MB.)

C. Submit the Pre-Application Instruction Form and Concept Plans to the Development Department in person

or via email to chambleedevelopment@chambleega.gov. The application and forms will be reviewed within (2)

two business days. Once the plans are reviewed, the Development Department will notify the applicant if an in-

person Pre-Application meeting is required. Note: If an in-person meeting is not necessary, then the Pre-

Application Meeting will take place during Building Permit submittal.

D. Attend a Pre-Application Meeting with the Development Department. The Development Department will

contact the applicant to schedule a Pre-Application Meeting. Feedback about the proposal along with an

overview of the application/review process will be provided during this meeting. The applicant should bring a

hard copy of the concept plans to the meeting.

E. Submit a Signed Copy of the Pre-Application Information Form with the formal application. When the

applicant is prepared to submit the full, complete application for the development activity or zoning process a

copy of this form is required to be submitted.

PRE-APPLICATION INFORMATION FORM SUBMITTAL CHECKLIST:

 Complete Pre-Application Information Form

 One PDF digital version of Concept Plans (Note: Individual PDF files may not exceed 25 MB. Large files should

be separated into individual PDF files not exceeding 25 MB.)

Rev 12/17

City of Chamblee Planning & Development Department

5576 Peachtree Rd, Ste 102 • Chamblee, GA 30341 • 770-986-5010 • chambleega.gov

Projects That Require a Pre-Application Meeting:

PRE-APPLICATION INFORMATION FORM

This page must be completed by the Applicant.

APPLICANT

_______________________________________________________________________________

Name

_______________________________________________________________________________

Company

_______________________________________________________________________________

Mailing Address Suite/Apt. # City, State Zip Code

_________________ _________________ _________________

Primary Phone # Alternate Phone # E-mail

PROJECT SUMMARY

_______________________________________________________________________________

Address of Project

_______________________________________________________________________________

Name of Project

_______________________________________________________________________________

Application Type (Rezoning, Building Permit, Land Disturbance, Variance, etc.)

______________________

Tot

al Project Acreage

Detailed Description (Include Proposed Use(s) and Square Footage of Floor Area for each use):

_______________________________________________________________________________

________________________________________________________ Date: ______ / ______ / ___________

Applicant Signature

NOTE: This form must be signed by the Development Department and submitted with your application.

For Internal Use Only:

Pre-Application Meeting Date: _______________________

Staff Printed Name: _________________________ Signed: _________________________________

City of Chamblee Planning & Development Department

5576 Peachtree Rd, Ste 102 • Chamblee, GA 30341 • 770-986-5010 • chambleega.gov

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