Fillable 20609 NeighborhoodMeetingPacket Fillable APPLICATION INSTRUCTIONS

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20609 NeighborhoodMeetingPacket Fillable APPLICATION INSTRUCTIONS

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CITY OF HOOD RIVER
NEIGHBORHOOD MEETING REQUIREMENT
Neighborhood meetings are held by developers to inform neighboring property owners
of development activity prior to formal review by the City. The developer has an
opportunity to explain how the project will meet the standards of the City Zoning and/or
Land Division Codes, and to obtain feedback from neighboring property owners.
Revisions may then be made to the plan prior to review by the City, often helping to
minimize conflict.
The developer is responsible for coordinating with City staff to obtain neighboring
property owner contact information from the County Assessor’s Office. The developer
is also responsible for choosing a meeting location (preferably near the development
site) and for scheduling the meeting.
Meetings should occur at a facility that is accessible to persons with disabilities and be
scheduled during the weekday evening to enable working residents to attend. It is
suggested that written notice is mailed at least 12 calendar days prior to the meeting
date. The notice should identity the purpose, date, time and location of the meeting.
In association with submittal of the land use application, the applicant is required to
provide written verification of the date, time, attendance, and outcome of the
neighborhood meeting, as well as a copy of the written notice, mailing list, and affadavit
of mailing.
The attached materials are intended to assist the applicant with the neighborhood
meeting.
1. Neighborhood meeting requirement ordinance (HRMC 17.09.130).
2. Sample neighborhood meeting invitation.
3. Guidelines for a successful neighborhood meeting.
4. Adjacent Property Owner (APO) Label Request form –
NOTE: Upon request, the City will provide mailing labels for property owners
located within 250 feet of the development site. Please make a copy of all labels
PRIOR to mailing.
5. Affidavit of Mailing.
6. Attendance Sheet.
7. Suggested Room Locations.
CHAPTER 17.09 - REVIEW PROCEDURES
Legislative History: Ord. 1488 (1980); Ord. 1489 (1981); Ord. 1535 (1983); Ord. 1559 (1985);
Ord. 1578 (1986); Ord. 1638 (1991); Ord. 1816 (2001); Ord. 1877 (2005); Ord. 2002 (2011).
17.09.130 Neighborhood Meeting Requirement.
A. Applicants are encouraged to meet with adjacent property owners and neighborhood
representatives prior to submitting their application in order to solicit input and exchange
information about the proposed development. If required by subsection (B), an applicant
will be required to contact all adjacent property owners within 250 feet of the
development proposal to arrange a neighborhood meeting before the application is
deemed complete. If a neighborhood meeting is mandatory, written verification of the
date, time, attendance, and outcome of the meeting is required for a complete application,
as well as a copy of the written notice, official mailing list, and affidavit of mailing.
B. Notwithstanding subsection (A), a neighborhood meeting is required for the following
types of applications:
1. Subdivisions
2. PUDs
3. Other development applications that are likely to have neighborhood or community-
wide impacts (e.g., traffic, parking, noise, or similar impacts), as determined by the
Planning Director.
Sample Letter
YOU ARE INVITED TO A NEIGHBORHOOD MEETING
TO DISCUSS: (Subdivision, PUD, Annexation, Zone Change, etc.)
WHEN: (Time) P.M. (Day & Date)
WHERE: (Name of Meeting Location, Address)
TOPIC: (Describe Proposed Development –
Include
Project Name,
Location of the project with cross streets - location map
Map and tax lot number,
Zoning, and
Detailed description of the request)
Prior to applying to the City for permits (Applicant) will hold a neighborhood meeting to
describe a development proposal and to answer any questions that you may have about
the project. The purpose of the meeting is to inform neighboring property owners about
the nature of the project and to seek comments.
This meeting will focus on the preliminary development plans which may be altered prior
to submittal of the application to the City. Depending upon the type of land use action
required, you may receive official notice from the City of Hood River to submit written
comments and/or attend a public hearing.
If you have any questions, please use the contact information below. We look forward
to meeting you.
SPONSORED BY: (Applicant Name)
CONTACTS: (Name of Applicant’s Contact)
(Telephone Number and Email for Applicant’s Contact)
CITY PLANNING DEPARTMENT: 541-387-5210
PLEASE CONTACT THE APPLICANT OR APPLICANT’S REPRESENTATIVE IF
YOU HAVE ANY QUESTIONS OR NEED ADDITIONAL INFORMATION.
Guidelines for a Successful Neighborhood Meeting
The applicant is encouraged to be thoroughly prepared to answer a variety of questions
from the public pertaining to the proposed development. Preparation of the
neighborhood meeting should include, at a minimum, the following:
A graphic presentation depicting the layout and design of the proposed
development.
A “development fact sheet” including the size of the proposed project, proposed
land uses, number of dwelling units, density of the project, building heights,
parking requirements, land dedication, open space acreage, public recreation
opportunities or facilities, etc.
A letter of intent explaining how the proposed development will be compatible
with surrounding land uses and what steps the applicant has taken to ensure
compatibility in the neighborhood and community.
NEIGHBORHOOD MEETING
ADJACENT PROPERTY OWNER LABEL REQUEST
APPLICANT NAME:
FILE NUMBER:
PROJECT NAME:
PHONE NUMBER:
DATE:
NOTE: Please include City Planning Department in meeting noticing:
City of Hood River Planning Department
211 2
nd
Street
Hood River, OR 97031
Map Tax Lot
Map Tax Lot
PLEASE CALL WHEN READY. THANKS!
NEIGHBORHOOD MEETING
AFFIDAVIT OF MAILING
The undersigned certified that on ___________________________, a Neighborhood
Meeting notice was sent via first class mail to all person listed on the attached adjacent
property owner list and to the City of Hood River Planning Department.
Signature
Printed Name
APPLICANT NAME:
FILE NUMBER:
PROJECT NAME:
PHONE NUMBER:
Attachment: Adjacent Property Owner Mailing List
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NEIGHBORHOOD MEETING
ATTENDANCE ROSTER
APPLICANT NAME:
FILE NUMBER:
PROJECT NAME:
PHONE NUMBER:
DATE:
PLEASE PRINT LEGIBLY
Address
Phone #
or Email
Suggested Meeting Room Locations
The following facilities have meeting rooms (a fee may be required). This is a suggested
list only. Please check other facilities near your project such as churches, hotels and
schools for additional meeting room information.
Hood River Library Meeting Room 541-386-2535
Hood River Fire Department Meeting Room 541-386-3939
Hood River Senior Center 541-386-2060
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20609 NeighborhoodMeetingPacket Fillable APPLICATION INSTRUCTIONS

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Completed 2 November 2019

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