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2019 Edition

Marine Corps League

National

Administrative

Procedures

Approved 9 August 2019

NATIONAL ADMINISTRATIVE PROCEDURES

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MARINE CORPS LEAGUE

National Headquarters

9 August 2019

From: National Headquarters

To: Distribution List

Subj: MARINE CORPS LEAGUE 2019 ADMINISTRATIVE PROCEDURES

Ref: 2019 Edition of the Administrative Procedures

1. Purpose. These National Administrative Procedures provides guidance concerning the

function and organization of the Marine Corps League. The primary goal of these Administrative

Procedures is to supplement the National Bylaws and to ensure that the Marine Corps League is

operated in accordance with the Marine Corps League’s structure and to follow all local, state,

and national laws. Any past Editions of the National Bylaws and Administrative Procedures are

hereby cancelled this date.

2. Background. At the 2019 National Convention held in Billings, MT, the National

Administrative Procedures had changes in Chapters Two, Six, Eight, and Ten. Changes were

also made in Enclosures (3) and (4). These changes were made to ensure that the Marine Corps

League is following all local, state, and national legal requirements. These National

Administrative Procedures state the responsibilities incumbent upon all Marine Corps Leagues

members and state the requirements that will ultimately facilitate the mission of the League.

3. Goal. The goal of the Marine Corps League National Administrative Procedures is to provide

the Marine Corps League leadership effective resources and guidance to ensure that

Detachments, Departments, Divisions, and the Marine Corps League are successful and relevant

to the membership. These National Administrative Procedures and the Marine Corps League’s

National Bylaws sets the specific guidelines and requirements for all Marine Corps League

members to follow.

4. Ratification. These National Administrative Procedures changes were presented to all

members at the 2019 National Convention held in Billings, MT. There was a motion and a

second by qualified delegates to accept and approve the National Administrative Procedures

changes. Discussion phase was opened, and all questions or changes were made. The National

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CHAPTER ONE ............ GENERAL .................................................................................... AP 1-1

SECTION 1000 – NAME AND PURPOSE ………………......................................... AP 1-1

SECTION 1005 – LOCATION ..................................................................................... AP 1-1

SECTION 1010 – CORPORATE SEAL ………………….......................................... AP 1-1

SECTION 1015 – POLICY………………………………............................................ AP 1-1

CHAPTER TWO ............ NATIONAL CONVENTIONS .................................................. AP 2-1

SECTION 2000 – MEETINGS ..................................................................................... AP 2-1

SECTION 2005 – TIME AND PLACE ........................................................................ AP 2-1

SECTION 2010 – PROCEDURES ............................................................................... AP 2-2

SECTION 2015 – RULES OF ORDER ........................................................................ AP 2-2

SECTION 2020 – REGISTRATION ............................................................................ AP 2-2

SECTION 2025 – CREDENTIALS–DELEGATES, ALTERNATIVES, MEM.......... AP 2-2

SECTION 2030 – RIGHT TO SPEAK ......................................................................... AP 2-3

SECTION 2035 – VOTING .......................................................................................... AP 2-3

SECTION 2040 – NOMINATIONS ............................................................................. AP 2-4

SECTION 2045 – ELECTIONS ................................................................................... AP 2-4

SECTION 2050 – INSTALLATION ............................................................................ AP 2-5

SECTION 2055 – STENOGRAPHIC EXPENSE ........................................................ AP 2-5

SECTION 2060 – CONVENTION ADMINISTRATIVE COMMITTEES.................. AP 2-5

SECTION 2065 – BIDS FOR NATIONAL CONVENTION ...................................... AP 2-6

SECTION 2070 – CONVENTION CORPORATION ................................................. AP 2-8

CHAPTER THREE ............ NATIONAL STAFF ............................................................... AP 3-1

SECTION 3000 – COMPOSITION OF NATIONAL STAFF ..................................... AP 3-1

SECTION 3005 – POWERS ......................................................................................... AP 3-1

SECTION 3010 – DUTIES – STAFF OFFICERS ....................................................... AP 3-1

SECTION 3015 – NATIONAL CHIEF OPERATING OFFICER ............................... AP 3-1

SECTION 3020 – NATIONAL BOOKKEEPER ......................................................... AP 3-3

SECTION 3025 – NATIONAL COMPTROLLER ...................................................... AP 3-3

SECTION 3030 – NATIONAL AUDITOR ................................................................. AP 3-4

SECTION 3035 – NATIONAL CHAPLAIN ............................................................... AP 3-5

SECTION 3040 – NATIONAL DIRECTOR OF CONVENTIONS ............................ AP 3-5

SECTION 3045 – NATIONAL CHIEF OF STAFF & PROTOCOL OFFICER ..........AP 3-6

SECTION 3050 – NATIONAL EDITOR MCL PUBLICATION ............................... AP 3-7

SECTION 3055 – NATIONAL DIRECTOR OF VETERANS SERVICE................... AP 3-7

SECTION 3060 – NATIONAL ACCREDITED VSO ................................................. AP 3-7

SECTION 3065 – DETACHMENT/DEPARTMENT SERVICE OFFICER (DSO).…AP 3-8

SECTION 3070 – NATIONAL HISTORIAN ............................................................ AP 3-10

SECTION 3075 – NATIONAL SERGEANT-AT-ARMS ......................................... AP 3-10

SECTION 3080 – NATIONAL DIRECTOR OF PUBLIC RELATIONS.................. AP 3-10

SECTION 3085 – NATIONAL LIAISON OFFICERS .............................................. AP 3-10

SECTION 3090 – NATIONAL LEGISLATIVE OFFICER ...................................... AP 3-10

SECTION 3095 – NATIONAL VAVS REPRESENTATIVE ................................... AP 3-11

SECTION 3100 – NATIONAL PARLIAMENTARIAN ........................................... AP 3-11

SECTION 3105 – STANDING COMMITTEES & DUTIES .................................... AP 3-11

(A) NAT BUDGET & FINANCE COMMITTEE........................................... AP 3-11

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    (B) NAT AMERICANISM COMMITTEE .................................................... AP 3-12 
    (C) NAT UNIFORM COMMITTEE .............................................................. AP 3-12 
    (D) NAT AWARDS & CITATIONS COMMITTEE ..................................... AP 3-12 
    (E) NAT LEGISLATIVE COMMITTEE ....................................................... AP 3-12 
    (F) NAT WAYS & MEANS COMMITTEE .................................................. AP 3-12 
    (G) NAT MARINE OF THE YEAR SOCIETY ............................................. AP 3-13 
    (H) HONORARY PAST NATIONAL COMMANDANTS .......................... AP 3-15 
    (I) NAT BYLAWS & ADMIN PROCEDURES COMMITTEE ................... AP 3-15 
  SECTION 3110 – ADVISORY COUNCILS & DUTIES .......................................... AP 3-15 
    (A) PAST NAT COMMANDANTS’ COUNCIL........................................... AP 3-15 
    (B) DEPARTMENT COMMANDANTS’ COUNCIL.................................... AP 3-16 
  SECTION 3115 – APPOINTED OFFICERS, CHAIRMEN ...................................... AP 3-16 
  SECTION 3120 – NATIONAL BOARD VOTING ................................................... AP 3-17 
  SECTION 3125 – EXPENSES ................................................................................... AP 3-18 
 
CHAPTER FOUR ............ DIVISIONS ................................................................................ AP 4-1 
  SECTION 4000 – FORMATION ................................................................................. AP 4-1 
  SECTION 4005 – POWERS ........................................................................................ AP 4-1 
  SECTION 4010 – DIVISION ALIGNMENT .............................................................. AP 4-1 
  SECTION 4015 – UNASSIGNED ............................................................................... AP 4-1 
 
CHAPTER FIVE ............ DEPARTMENTS ........................................................................ AP 5-1 
  SECTION 5000 – FORMATION ................................................................................. AP 5-1 
  SECTION 5005 – POWERS ......................................................................................... AP 5-1 
  SECTION 5010 – DEPARTMENT DUES ................................................................... AP 5-1 
  SECTION 5015 – INSTALLATION OF DEPARTMENT OFFICERS ...................... AP 5-1 
  SECTION 5020 – DEFAULT ....................................................................................... AP 5-1 
  SECTION 5025 – CHARTER SUSPENSION, REVOCATION ................................. AP 5-1 
  SECTION 5030 – BONDING ...................................................................................... AP 5-1 
 
CHAPTER SIX ............ DETACHMENTS .......................................................................... AP 6-1 
  SECTION 6000 – CHARTER ...................................................................................... AP 6-1 
  SECTION 6005 – AUTHORITY ................................................................................. AP 6-3 
  SECTION 6010 – DUES .............................................................................................. AP 6-3 
  SECTION 6015 – INSTALLATION OF DETACHMENT OFFICERS...................... AP 6-3 
  SECTION 6020 – QUORUM ....................................................................................... AP 6-3 
  SECTION 6025 – DEFAULT ........................................................................................AP 6-3 
  SECTION 6030 – MEMBERS ..................................................................................... AP 6-4 
  SECTION 6035 – BONDING ....................................................................................... AP 6-4 
  SECTION 6040 – ADDITIONAL DETACHMENT .................................................... AP 6-5 
  SECTION 6045 – CHARTER SUSPENSION, REVOCATION ................................. AP 6-5 
  SECTION 6050 – CHARTER VOLUNTARY SURRENDER .................................... AP 6-6 
 
CHAPTER SEVEN ............ MEMBERS .............................................................................. AP 7-1 
  SECTION 7000 – INITIATION ................................................................................... AP 7-1 
  SECTION 7005 – MEMBERSHIP TRANSFER .......................................................... AP 7-1 
  SECTION 7010 – DEATH OF A MEMBER OF THE MCL........................................ AP 7-1 

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SECTION 7015 – MEMBERSHIP ............................................................................... AP 7-2

(A) HONORARY ACTIVE DUTY MEMBER ................................................ AP 7-2

(B) CORPORATE MEMBER .......................................................................... AP 7-2

SECTION 7020 – MEMBERSHIP APPLICATION .................................................... AP 7-3

SECTION 7025 – MEMBERSHIP DUES AND FEES ................................................ AP 7-4

SECTION 7030 – GOOD STANDING ........................................................................ AP 7-5

SECTION 7035 – DELINQUENT MEMBER ............................................................. AP 7-5

SECTION 7040 – INELIGIBLE MEMBER ................................................................ AP 7-5

SECTION 7045 – MEMBERS AT LARGE ................................................................. AP 7-6

SECTION 7050 – LIFE MEMBERS ............................................................................ AP 7-7

SECTION 7055 – CERTIFICATION OF LIFE MEMBERS ....................................... AP 7-9

SECTION 7060 – DUAL MEMBERSHIP ................................................................. AP 7-10

SECTION 7065 – RESIGNATION ............................................................................ AP 7-10

SECTION 7070 – MEMBERSHIP NUMBERS ......................................................... AP 7-11

CHAPTER EIGHT ............ SUBSIDIARIES AND SUBORDINATES ............................. AP 8-1

SECTION 8000 – IRS REPORTS .................................................................................AP 8-1

SECTION 8005 – RELATIONSHIP W/SUBSIDIARY ORGANIZATIONS.............. AP 8-1

SECTION 8010 – SUBSIDIARY ORGANIZATIONS ............................................... AP 8-1

(A) MARINE CORPS LEAGUE AUXILIARY ............................................... AP 8-2

(B) MILITARY ORDER OF THE DEVIL DOGS ........................................... AP 8-2

(D) THE MARINE OF THE YEAR SOCIETY ............................................... AP 8-2

(E) THE PAST NAT COMMANDANTS’ SOCIETY ......................................AP 8-2

SECTION 8015 – RELATIONSHIP WITH INDEPENDENT ORGANIZATIONS... AP 8-2

(A) MCL YOUTH PHYSICAL FITNESS PROGRAM .................................. AP 8-2

(B) MCL FOUNDATION ................................................................................ AP 8-2

(D) MARINES HELPING MARINES ............................................................ AP 8-3

CHAPTER NINE ............ GRIEVANCE AND DISCIPLINE ........................................... AP 9-1

SECTION 9000 – DEFINITIONS ............................................................................... AP 9-1

SECTION 9005 – RULES OF EVIDENCE ................................................................ AP 9-3

SECTION 9010 – RULES OF PREHEARING PROCEDURE ...................................AP 9-3

SECTION 9015 – FILING, SERVICE OF COPIES, CORRESPONDENCE............. AP 9-3

SECTION 9020 – PREHEARING DUTIES ................................................................ AP 9-5

SECTION 9025 – GRIEVANCES ............................................................................... AP 9-7

SECTION 9030 – DEPARTMENT, DIVISION, OR NATIONAL GRIEVANCE..... AP 9-9

SECTION 9035 – NATIONAL CONVENTION GRIEVANCE ................................AP 9-10

SECTION 9040 – DISCIPLINE OF A MEMBER, DETACHMENT, DEPARTMENT

OFFICERS AND BOARD OF TRUSTEES ............... AP 9-11

SECTION 9045 – DEPARTMENT COMMANDANT OR DEPARTMENT............ AP 9-13

SECTION 9050 – NATIONAL OFFICERS AND BOARD OF TRUSTEES............ AP 9-15

SECTION 9055 – NATIONAL COMMANDANT .................................................... AP 9-16

SECTION 9060 – NATIONAL JUDGE ADVOCATE .............................................. AP 9-17

SECTION 9065 – DUTIES AND RIGHTS AT THE HEARING PROCEDURE…...AP 9-19

SECTION 9070 – CONDUCTING THE HEARING ................................................. AP 9-21

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SECTION 9075 – RESULTS OF THE HEARING .................................................... AP 9-24

SECTION 9080 – APPEALS TO THE NATIONAL JUDGE ADVOCATE ............ AP 9-25

SECTION 9085 – APPEALS TO THE NATIONAL BOARD OF TRUSTEES........ AP 9-26

SECTION 9090 – SUSPENSION OF PENDING HEARING ................................... AP 9-28

SECTION 9095 – PUNISHMENT ............................................................................. AP 9-28

SECTION 9100 – CRIMINAL ACTS ........................................................................ AP 9-29

SECTION 9105 – OFFENSES ................................................................................... AP 9-29

SECTION 9110 – CHARGES STEMMING FROM A PREVIOUSLY HEARD

MATTER………........ AP 9-29

SECTION 9115 – ADMINISTRATIVE EXPULSION OF A MEMBER.................. AP 9-30

CHAPTER NINE ATTACHMENTS

ATTACHMENT ONE – LOG OF AUDIO TAPE OR DIGITAL RECORDING

ATTACHMENT TWO – SAMPLE RITUAL FOR CONDUCTING A HEARING BOARD

ATTACHMENT THREE – SAMPLE CHRONOLOGY

ATTACHMENT FOUR – SAMPLE FINDINGS OF THE HEARING BOARD

ATTACHMENT FIVE – SAMPLE GRIEVANCE LETTER AND DISCIPLINARY

CHARGE LETTER

ATTACHMENT SIX – SUSPENSION AND REINSTATEMENT PROTOCOL

ATTACHMENT SEVEN – EXPULSION PROTOCOL

ATTACHMENT EIGHT – RESIGNATION IN LIEU OF HEARING BOARD

PROTOCOL

CHAPTER TEN ............ MISCELLANEOUS ................................................................... AP 10-1

SECTION 10000 – FUND RAISING ......................................................................... AP 10-1

SECTION 10005 – RESPECT .................................................................................... AP 10-2

SECTION 10010 – RESOLUTIONS, SUBMITTING AND PROCESSING............. AP 10-2

SECTION 10015 – AUTHORIZATION .................................................................... AP 10-3

SECTION 10020 – AMENDMENTS ......................................................................... AP 10-4

SECTION 10025 – EFFECTIVE DATE .................................................................... AP 10-5

SECTION 10030 – NATIONAL ADMINISTRATIVE PROCEDURES

DISTRIBUTION ......... AP 10-5

SECTION 10035 – BLANKET BOND ...................................................................... AP 10-5

SECTION 10040 – VIOLATION ............................................................................... AP 10-6

ENCLOSURE TABLE OF CONTENTS

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CHAPTER ONE

General

Section 1000. Name and Purpose. The name of the body corporate is the MARINE CORPS

LEAGUE and is a non-profit corporation incorporated by an Act of the Seventy-Fifth Congress of

the United States of America at the First Session, begun and held at the City of Washington on

Tuesday, the fifth day of January 1937, and approved August 4, 1937.

Section 1005. Location. The principle offices of the Marine Corps League shall be located at

3619 Jefferson Davis Highway, Suite 115, Stafford, Virginia 22554, or at such other place or

places as the National Board of Trustees may select in the best interests of its membership.

Section 1010. Corporate Seal. The corporate seal of the Marine Corps League shall be round

in shape, containing in the center thereof a replica of the United States Marine Corps Emblem

surrounded by the words "Semper Fidelis, Marine Corps League" within a border of two narrow

rings, with a star centered between the words "MARINE" and "SEMPER" and a star between the

words "FIDELIS" and "LEAGUE."

Section 1015. Policy

a. The supreme power of the Marine Corps League shall be vested always in its membership

functioning through Delegates at all National Conventions; executive and administrative powers

only will be delegated to its Board of Trustees or to individual members of the Marine Corps

League.

b. The Marine Corps League shall never take part in any labor or management dispute or

issue, and it shall be ever non-sectarian, non-political, and non-partisan; nor shall it be based on the

grounds of race, color, creed, nationality, or sex; nor shall it be used as a medium of political

ambition or preferment; nor shall former or present military rank or former or present civilian

position be used as the basis for special consideration or preferment.

c. Nothing in the preceding subsection shall prohibit the Marine Corps League or any

subdivision thereof, from participating in political issues affecting the welfare of the United States

Marine Corps, the national security of our Nation, or any veterans' claims for justice arising from

service in the Armed Forces of the United States of America.

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CHAPTER TWO

National Convention

Section 2000. Meetings. The National Convention shall be convened once each calendar year

during the month of August unless prevented by national emergency or other unpreventable cause.

a. Effective as of 1998, the Convention shall be rotated within four (4) geographic sections

of the country as follows:

(1) Eastern Quadrant - consisting of New England, Northeast, and Mideast Divisions.

(2) Western Quadrant - consisting of Rocky Mountain, Northwest, and Southwest

Divisions.

(3) Southern Quadrant - consisting of Southeast and Southern Divisions.

(4) Central Quadrant - consisting of Central and Midwest Divisions.

b. The Division in each geographic quadrant can rotate hosting by Division or compete at

their choosing. If no bid is submitted by any Division in the designated quadrant for the subject

year, the next quadrant in the rotation becomes the host.

Section 2005. Time and Place. The time and place of each National Convention shall be

decided by the Delegates present and voting at a National Convention two (2) years in advance,

provided that, in an emergency, the present and voting Delegates may assign this duty to the

National Board of Trustees.

a. In the event a Detachment which has committed itself to host a convention (between

conventions) decides not to host such convention, then the National Board of Trustees shall

automatically assume the executive duty of selecting an alternate location, without requirement of

above referenced vote; this action is subject to ratification at the next convention.

b. Each Detachment shall be provided written notification by the National Chief Operating

Officer of date and location of each pending convention at least sixty (60) days prior to the opening

date of the convention. Such notification to include necessary forms for the Detachment's

certification of authorized Delegates and Alternates to such convention.

c. At the time proposed National Convention bids and locations are presented to the

Convention body for consideration, the Chairman of the National Convention Committee shall

announce to the body whether or not each bid meets all the requirements outlined in Section 265

and announce whether or not the National Convention Committee believes that the proposed

locations are acceptable, and if not, why not. If more than one (1) bid is presented, the Committee

should offer a ranking based on their site visits, airline accessibility, etc.

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Section 2010. Procedures. Immediately preceding the convening of each National

Convention, the National Commandant and National Board of Trustees will determine and

establish the sequence and procedure the business of the Convention shall be conducted, provided

such determination is in conformity with the National Bylaws and Administrative Procedures.

Section 2015. Rules of Order. The National Bylaws and Administrative Procedures shall

govern the procedure and conduct of each National Convention. The Parliamentary Authority for

Conventions shall be Robert's Rules of Order Newly Revised, in accordance with Section 425 of

the National Bylaws.

Section 2020. Registration

a. All approved and certified delegates, alternates, associates, and members will pay the

approved Registration and Advance Registration Fees. Each properly Registered attendee will

receive a Convention Program. Advance Registration fees must be accompanied by a properly

executed official Credential Form and received at National Headquarters not later than fifteen (15)

days prior to the opening of the National Convention. Guest may pay the registration fee if desired.

b. Registration Fees at the National Convention shall be six ($6.00) dollars. Advance

registration fees shall be five ($5.00) dollars provided that such fee, accompanied by properly

executed official Credential Form is received at National Headquarters not later than fifteen (15)

days prior to the opening of the National Convention.

c. In the process of registration, should a member's credentials as a Detachment Delegate or

Alternate be challenged by the Credentials Committee, the member's Department Commandant

(or duly appointed representative in the absence of the member's Detachment Commandant) may

authenticate the credentials of the members in question, providing that such action does not

authorize more delegates and alternates than the Detachment is allowed under provision of the

National Bylaws and Administrative Procedures.

Section 2025. Credentials – Delegates, Alternatives, & Members

a. Delegates, alternates, and members desiring to attend business sessions of a National

Convention must possess a paid-up membership card, plus properly executed and signed

credentials, and must be registered with, and approved by, the Convention Credentials Committee.

b. Detachment Delegates and Alternates to the National Convention shall be determined on

the basis of said Detachment's membership on record at National Headquarters as of June 30

immediately preceding the National Convention. The delegate voting strength of each Detachment

shall be as follow: for the first fifteen (15) Regular members, one (1) Delegate and one (1)

Alternate; for each additional full block of fifteen (15) Regular members, one (1) Delegate and one

(1) Alternate; for a partial number of fifteen (15) Regular members, one (1) Delegate and one

Alternate. However, no Delegate strength of a Detachment shall be computed by including

Associate members or Honorary members in such Detachment's total membership.

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c. Should a Department or a Detachment be in default of payments of funds from any source

due the National Headquarters as of June 30, prior to the National Convention, such fact shall be

reported by the National Chief Operating Officer to the affected Detachment, and to the National

Convention Credentials Committee. The Credentials of that Detachment's Delegates and

Alternates shall not be approved unless settlement is made by the Detachment's Delegates at the

convention site in cash, unless previously resolved.

d. A Detachment which, as of June 30 immediately prior to the current National Convention,

fails to report on standard transmittal forms to National Headquarters that it has fifteen (15) or

more members, the National Chief Operating Officer shall report such fact to the National

Convention Credentials Committee which shall not approve that Detachment's Delegates and

Alternates.

e. Notwithstanding the provisions of AP Section 2025(d) above, no paid member in good

standing may be deprived of his individual vote at a National Convention.

f. Delegate/Alternate cards of a Detachment may only be claimed by a registered member of

that Detachment.

Section 2030. Right to Speak. All registered Delegates, when recognized by the Chair and not

so expressly prohibited by the National Bylaws, shall have the right to speak on any subject and all

issues brought to the convention for its consideration. Each registered National Officer, Past

National Commandant, Department Commandant, and member in good standing may be granted

the floor by the Chair.

Section 2035. Voting

a. Except as otherwise provided in these Bylaws, a fifty (50) percent plus one (1) vote by the

delegates voting shall carry any measure and decide any issue.

b. Each Delegate complying with AP Section 2025 is entitled to cast a vote for fifteen (15)

members, providing that the total vote of the Detachment's delegates does not exceed the

Detachment's membership strength. Such Delegate, or Alternate in the absence of a Delegate

present at the time of voting may, on behalf of registered and approved absent Delegates, cast the

vote of the Detachment's full voting strength.

c. A Roll Call vote may be required and recorded upon the request of any ten (10) registered

and approved Delegates, except as provided for in (e) below.

d. A Department Commandant, being a registered and approved Delegate, or his registered

and approved designee, in the Department Commandant's absence, may cast the full voting

strength of the Department, subject to the will of, and in the manner specified by the registered and

approved Delegates present from the Department.

e. In the event of a challenge by a registered Delegate to the stated vote of his Department,

the roll call vote of each Detachment of said Department shall be called. Upon the calling of each

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Detachment so registered, a Delegate of each Detachment shall rise, if not restricted by physical

impairment, and identify himself as a registered Delegate, authorized to cast the vote on behalf of

that Detachment.

Section 2040. Nominations

a. Each nomination for an elective National office shall be made from the floor no later than

the day preceding the day on which the elections are to be held. Each nominee shall be a regular

member in good standing in the Marine Corps League at the time of his nomination. Each

nominee, when called upon, shall rise, if not restricted by a physical impairment, and state to the

Chair that if elected, he will accept the office and serve loyally, faithfully, and to the best of his

ability during the term to which elected.

b. A Division whose Vice Commandant's term is expiring shall caucus prior to the time of

nominations and select its nominee, presenting the name of that nominee when Division Vice

Commandants' nominations are called for. Such nominee must be on the floor at the time of

nomination and must be a member in good standing and reside in that Division.

c. A Division whose Assistant Vice Commandant's term is expiring shall caucus prior to the

time of nominations and select its nominee, presenting the name of that nominee when Assistant

Division Vice Commandants are called for. Said nominee must be on the floor at the time of

nomination and must be a member in good standing and reside in that Division.

Section 2045. Elections

a. The election of National Officers shall be the last order of business of the National

Convention. The election of the National Commandant, National Senior Vice Commandant,

National Junior Vice Commandant, and National Judge Advocate shall be conducted in this order

by a Roll Call vote. Following this procedure, the election of Division Vice Commandants and

Assistant Division Vice Commandants shall be conducted by acclamation.

b. Before voting begins, the National Commandant shall select two (2) Past National

Commandants and two (2) Past Department Commandants to supervise voting and correctly tally

the votes cast. Two (2) shall act as Tellers and two (2) as Judges.

c. The election of officers shall not begin until the appointed election tellers and judges

advise the Chair that they are prepared to supervise the election. When it is so advised, the Chair

shall then call for the "Election of Officers." Upon such announcement, the Chair shall not accept

or entertain any issue, question or subject which is not strictly related to the roll call being

conducted. Without explicit permission of the Chair, a voting member shall not be allowed to enter

or leave the convention floor until the roll call vote in progress is concluded.

d. A majority of the votes cast is required to elect National Officers. When a simple majority

is not obtained on the first ballot, a second balloting will immediately commence after a caucus

(not to exceed ten (10) minutes). Should a majority fail to materialize on the second or successive

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ballots, the candidate with the least votes shall be dropped as a contender (after each ballot) until a

simple majority is achieved.

Section 2050. Installation. The installation of National Officers shall be conducted with

formal ceremony at the choosing of the National Commandant. The National Commandant elect

shall select the Installing Officer who shall be the outgoing National Commandant or a Past

National Commandant. The National President of the Ladies Auxiliary elect shall select the

Installing Officer who shall be the outgoing National President of the Ladies Auxiliary or a Past

National President of the Ladies Auxiliary. The Installing Officers shall select necessary aides.

Section 2055. Stenographic Expense. The stenographic expense, including recording the

proceedings of the National Convention, shall be borne by National Headquarters.

Section 2060. Conventions Administrative Committees

a. The National Convention Administrative Committees shall be Credentials, Bylaws,

Resolutions, Rules and Standing Committees.

b. The National Vice Commandant of each Division shall forward to the National

Commandant, no later than July 1 prior to each National Convention, the name of one (1)

member of his Division who plans to be at the National Convention for each of the three

Administrative Committees. If no names are submitted by the aforementioned date, the

National Commandant will then recommend whom he/she deems appropriate to fill that

position with the approval of the Board of Trustees.

c. So far as is possible, the National Commandant will appoint one (1) member of each

Division to serve upon each National Administrative Convention Committees, notifying each

appointee of the selection and further shall appoint a Chairperson of the committee in order

to call the first meeting and organize the committee business, as appropriate. Should there

be a division within any Committee upon any proposal the minority shall have the privilege

of stating the reasons for their position after the Committee Chairman's report on such

proposal.

d. The duties of the National Convention Administrative Committees are:

(1) Credentials Committee shall: (1) examine the credentials of each Delegate and

Alternate Delegate, (2) determine that each member desiring to register possesses a current

membership card, (3) compile a continuing list of all registered and approved Delegates and

Alternates and the approved Delegate voting strength of each Detachment in good standing. The

lists shall be available upon the request of the chair and shall be presented as a part of the

Committee's final report to the National Convention, (4) disapprove the credentials of Delegates

NOT in good standing at the time of the National Convention.

(2) Bylaws Committee shall receive and consider all properly submitted National

Bylaw and National Administrative Procedure changes complying with the requirements of the

National Bylaws and Administrative Procedures. The Committee, by a majority vote, shall either

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recommend to “approve” or recommend to “reject” a Bylaw or Administrative Procedure change

to the Convention membership. The Committee Chairman will report the Committee's

recommendations upon such changes to the National Convention for its consideration and action.

(3) Resolution Committee shall receive and consider all properly submitted resolutions

(NOT Bylaws proposals) complying with the requirements of the National Bylaws and

Administrative Procedures and may offer resolutions on behalf of the Committee deemed by the

Committee to be advisable and necessary. The Committee, by a majority vote, shall either approve

or disapprove all properly registered resolutions considered by the Committee. The Committee

Chairman will report the Committee's recommendations upon such resolutions to the National

Convention for its consideration and action.

(4) Rules Committee shall study the rules of the Convention employed at prior

Convention(s) and determine the need for any additional rules or revision thereof, for

recommendation to the Convention for application during that specific Convention.

Section 2065. Bids for National Convention. Any Detachment and/or the National

Conventions and Conferences Committee, may make a formal written bid for a National

Convention provided that such bid, in complete detailed form as outlined hereinafter, is in the

hands of the National Director of Convention Committee a maximum of three (3) years and a

minimum of two (2) years prior to that National Convention Committee meeting at which

consideration is desired. All bids must be received no later and 30 May, two (2) years prior to the

requested year to host a National Convention. All formal written bids must include the following

minimum requirements:

a. A resolution approved at a regular meeting of the bidding Detachment signed by the

Detachment Commandant and Adjutant/Paymaster inviting the Marine Corps League to hold its

National Convention in their city no less than two (2) years after the date of consideration. If their

bid is accepted, the Detachment shall submit itself to the control, supervision, direction and

guidance of the National Director of Conventions and his Committee and will cooperate in every

way, making no contracts or agreements of any nature with anyone without the prior approval of

the National Director of Convention Committee. All monies which are the property of the

National Headquarters Marine Corps League, collected prior to and during the National

Convention in their city, will be turned over to the National Chief Operating Officer no later than

the conclusion of that National Convention.

b. A Resolution of the Department Convention of which the bidding Detachment is a part

approving the bid and assuring the Marine Corps League of the Department's full cooperation. If a

Department does not approve the Detachment's bid, it must substantiate its position in writing.

c. Written detail of all entertainment activities with estimated cost of each event and estimated

cost of activities ticket.

d. Assurance of reasonable availability of chauffeured vehicles for emergency use and for

transportation of distinguished guests to and from normal transport terminals.

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e. Assurance of a convenient Headquarters Command Post and Information Center.

f. Letters over the signatures of the host city Mayor or Manager and the Executive Officer of

the Chamber of Commerce inviting the Marine Corps League to their city and assuring their full

cooperation.

g. Letter from proposed host city Hotel-Motel Association or individual Hotel-Motel

Manager detailing accommodations available and assurance of full cooperation as follows:

(1) An adequate and acceptable complimentary hall to accommodate the Joint Opening

Session, Complimentary meeting rooms for Marine Corps League Auxiliary, Fleas, Military Order

of the Devil Dogs (MODD), Memorial Service, Banquet (with dancing), and Committee

Conference rooms;

(2) Adequate accessible Registration room that can be secured, free of interference for

the full period of registration;

(3) Complimentary suites for the National Commandant, The Chief Devil Dog, and the

National President of the Marine Corps League Auxiliary (MCLA). Complementary rooms for the

National Chief Operating Officer of the MCL; Executive Director of the MODD; the Executive

Secretary of the MCLA; for the Guest of Honor and Aide; and for the National Convention

Chairman.

(4) Total available rooms with Convention rates, both single and double;

(5) Choices of Special Luncheons, Dinners, and Banquet with Convention prices.

h. Assurance to the Detachment, Department, and National Convention Corporation of such

other reasonable assistance as is deemed advisable and necessary by National Director of

Conventions Committee.

i. Convention hotel-motel will be wheelchair accessible and be eligible to display the

International Wheelchair symbol (See enclosure one (1)).

(1) That all public in-house restaurants, bars, cocktail lounges, nightclubs, rest-rooms,

etc., be wheelchair accessible.

(2) Five percent (5%) of all hotel-motel rooms will be wheelchair accessible, with a

minimum of ten (10) rooms.

(3) Whenever possible, one handicapped/paralyzed member will be on the National

Director of Convention Committee's inspection tour of the OFF SITE Special Events and Tours.

Activities that are accessible to the handicapped/paralyzed will be identified by the wheelchair

symbol (see enclosure one (1)). All correspondence will indicate if the event or tour can

accommodate the handicapped/paralyzed.

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(4) The above conditions apply to all Marine Corps League meetings, National Board of

Trustees, Division Conferences, and Department and/or Staff meetings.

j. A Department may bid for the National Convention by fulfilling all requirements listed in

this Section. The jurisdictional Division National Vice Commandant shall approve or disapprove

the department's bid. Should the bid be disapproved, the reasoning must be substantiated in

writing.

k. The National Director of Conventions must certify in writing to the National Judge

Advocate that all Convention bids that are to be considered by the National Convention have

complied with Section 2065 of the National Administrative Procedures; however, a Detachment or

a Department, if it desires, may make additional presentations to the Convention Body prior to any

recommendation being made to the Convention by the National Director of Convention

Committee.

l. The National and/or Local Convention Committee shall not permit any Detachment,

Department, Auxiliary Unit, individual or group of individuals or itself, to engage in the sale of

military or Marine Corps League related merchandise in, on or about the convention site, without

the expressed approval of the National Chief Operating Officer or the National Merchandise

Manager.

Section 2070. Convention Corporation. The Department or Detachment selected to host a

National Convention shall, within ninety (90) days after approval and under the supervision of the

National Director of Conventions, furnish National Headquarters with two (2) copies of their State

approved incorporation papers as the 20 __ Marine Corps League Convention Corporation, as well

as the Articles of Incorporation, and shall thereafter submit to the National Director of

Conventions Committee monthly progress reports detailing development of Convention plans and

programs.

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CHAPTER THREE

National Staff

Section 3000. Composition of National Staff. The National Staff Officers shall be comprised

of the National Board of Trustees, Assistant National Vice Commandants, appointed National

Staff Officers, committee chairmen, liaison officers, and Past National Commandants. The

National Staff Roster will consist of the National Staff Officers, Past National Commandants, and

the Department Commandants.

Section 3005. Powers. The power and authority of the National Staff shall be the same as that

of the National Board of Trustees, except that Assistant Division Vice Commandants, Staff

Officers, Committee Chairmen, Liaison Officers, the Past National Commandants, and

Department Commandants' Councils shall have no vote and shall not be considered in determining

a quorum for National Board of Trustees meetings.

Section 3010. Duties – Staff Officers. The National Staff Officers shall acquire a working

knowledge of the National Bylaws and Administrative Procedures of the Marine Corps League

and shall act as assistants to the National Board of Trustees with individual specific duties.

Section 3015. National Chief Operating Officer shall:

a. Be employed by the National Board of Trustees and shall be directly responsible to that

body. He/she shall be the Chief Operating Officer (COO) of the Marine Corps League with the

responsibility for the management and direction of all programs, activities, and affairs of the

Marine Corps League, providing assistance to all committee and staff officers as requested. All

matters which are under the jurisdiction of the National Judge Advocate (NJA) (National Bylaws,

Article VI, Section 625(d) applies), must be referred to the NJA. In addition, all matters

concerning the following must be referred to the NJA with a copy to the National Commandant

without personal comment:

(1) Request for interpretation of the National Bylaws and Administrative Procedures.

(2) Disagreements of any nature referred to the Marine Corps League for adjudication by

member(s) of the Marine Corps League, subsidiaries or subordinate groups (Article Six, National

Bylaws is applicable).

b. Be responsible for the employment, supervision, termination of employment, and the

determination of compensation of the National Headquarters Staff Members and supporting

personnel within approved budget guidelines as determined by the National Board of Trustees.

The termination of all National Staff Officers appointed by the National Commandant, must be

approved by the National Board of Trustees.

c. Perform all the ordinary and necessary business of the Marine Corps League, including

the approval of purchase orders for materials and services, attend to normal business operations

within the bounds of budgetary limitations and guidance as provided by the National Board of

Trustees.

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d. Bring to the attention of the National Commandant and/or the National Board of Trustees

all matters of extraordinary expense, significance, or importance, and where appropriate or

otherwise required by other provisions of the National Bylaws and National Administrative

Procedures, obtain approval through mail, e-mail, or telephone vote of a majority of the National

Board of Trustees, prior to the execution of such matters.

e. Be responsible for the editing, printing, publication, and distribution of the Marine Corps

League's national publication.

f. Maintain copies of the minutes of all National Conventions, board meetings, and perform

such other duties as are usually assigned to a Corporation Secretary. See NB Section 630c.

g. Within ninety (90) days following each National Convention and each meeting of the

Board of Trustees, a brief summary of the minutes showing actions and decisions affecting the

National Bylaws, Administrative Procedures, and policy will be posted on the National Library.

h. The opinions and rulings made by the National Judge Advocate will be posted on the

National Library.

i. Receive and review all National Committee reports and correspondence, and, where

appropriate, forward copies to the National Board of Trustees for information, consideration, or

concurrence.

j. Perform such other duties as may be assigned by the National Commandant and/or the

National Board of Trustees.

k. Surrender to the duly appointed successor all Marine Corps League books, records, and

other property with which the office is charged.

l. Not hold any other position on the National Staff.

m. Distribute to each living Past National Commandant material sent to the National Board

of Trustees and Departments.

n. Conduct a census of the total membership of the Marine Corps League for the purpose of

determining delegate and alternate delegate entitlement for the ensuing annual National

Convention. Such census shall be conducted effective June 30, annually, and at such other times as

determined by the National Board of Trustees.

o. Cause to be kept all proper and necessary books for the recording of all the business of the

Marine Corps League, including a correct record of all membership accounts.

p. Receive all monies, keeping a record of their source and purpose, and shall deposit said

monies, in approved and Federally insured accounts (checking, savings accounts, or money

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market), and non-federally insured investment accounts. All monies deposited shall be in the name

of the Marine Corps League only.

q. Establish the Fiscal Year for the Marine Corps League for financial accounting purposes

annually from July 1, to June 30, following, and provide such assistance necessary to the CPA to

ensure that the annual audit of the Marine Corps League will be completed on or before October

15th of said calendar year. CPA report must be given to the Board Treasurer on or before

November 1st of said calendar year.

r. Cause the agency or firm that conducts the annual audit to include a statement or comment

advising of deficient procedures and/or, based on experiences of other business practices, include

such recommendations for improvement in techniques, practices, or general management as may

be appropriate.

s. Maintain adequate inventories of office supplies and merchandise, receive all invoices for

services and material(s), and cause payment for all authorized expenditures. An inventory of

merchandise will be conducted in conjunction with the CPA audit at June 30.

t. Supply the National Credentials Committee with a complete record of all Detachment's

strength, allowed on the basis of each Detachment's membership strength as received at National

Headquarters as of June 30 annually.

u. Will be responsible for setting the retail prices of merchandise.

Section 3020. National Bookkeeper shall:

a. They shall issue invoices and track all incoming invoices, travel expenses, deposits

(credits), debts and help comptroller.

b. Maintain books and create files for CPA to file taxes and audits.

c. Work with COO and Office Manager to provide legal documents to IRS and Corporate

status.

d. Signatures for checks requires a minimum of two signatures on all checks (no stamps

allowed). Signatures allowed are Chief Operating Officer, Office Manager, National Comptroller,

and Assistant National Comptroller.

Section 3025. National Comptroller shall:

a. Administer the allocation of funds for National Headquarters, National Committees,

National Programs, and all other expenditures in the National Budget approved by each National

Convention.

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b. Assure that all funds received by National Headquarters are deposited in the General Fund

Account and identified for specific use by accounting procedures on the General Ledger of the

Marine Corps League.

c. Be responsible for disbursing all funds of the Marine Corps League. In the Comptrollers

absence, and upon approval of the National Commandant, the Comptroller may designate an

alternate to sign checks. The Comptroller may place in certificates of deposit or into investments

approved by the National Board of Trustees such funds as are pre-determined to be in excess of the

current cash operating needs of the organization.

d. Prior to the opening of the National Convention, advise the National Credentials

Committee of any indebtedness to National Headquarters by any Detachment or Department of the

Marine Corps League; provided as of July 31 preceding the National Convention such

indebtedness is in default in excess of thirty (30) days.

e. Not to make, nor permit to be made any expenditure of Marine Corps League funds in

excess of those specifically provided by the annual Budget adopted by each National Convention

but shall refer such proposed excessive expenditure to the attention of the National Board of

Trustees. If such proposed expenditures of Marine Corps League funds are approved by a

two-thirds (2/3’s) vote of the full membership of the National Board of Trustees, such

expenditures may be made. Any officer or member making such expenditures in violation of this

provision shall be subject to disciplinary action in accordance with the provisions of the National

Bylaws and Administrative Procedures.

f. Initiate the fiscal year of the Marine Corps League on the first day of July for accounting

purposes only.

g. Ensure oversight of all monetary funds and investments and monitor all checking and

payroll accounts;

h. Surrender to the duly appointed successor all Marine Corps League books, records, and

other property with which the office is charged.

i. Review with the CPA, its report for accuracy, make any revisions deemed necessary and

deliver accepted report to the National Chief Operating Officer on or before November fifteenth

(15th) of said calendar year.

Section 3030. National Auditor shall:

a. Be directly under the control of, and answerable to, the National Board of Trustees.

b. As directed by the National Board of Trustees, closely observe and thoroughly review all

financial operations, financial affairs and financial records of the Marine Corps League and all of

its subsidiaries and subordinate organizations, groups, and activities.

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c. Appoint such Audit Committee Members, with the approval of the National Board of

Trustees, as may be necessary to perform the duties and tasks assigned.

d. Perform such other duties which are directed by the National Commandant or the National

Board of Trustees.

Section 3035. National Chaplain shall:

a. Perform such duties of a spiritual nature as are customarily performed by members of the

clergy and required by the National Bylaws and Administrative Procedures of the Marine Corps

League.

b. Be responsible for and have charge of arranging and conducting an impressive, dignified

and inspiring non-denominational memorial service at each National Convention, including in

such ceremony representatives of those subsidiaries that are appropriate. Memorial service shall

include a list of Marine Corps League members who have died during the past year which will be

either READ ALOUD or WRITTEN in "program book" form to be distributed to those in

attendance or as a single scroll type Honor Roll prominently displayed at the Memorial Service

site.

c. As the National Chaplain receives notification of a Marine Corps League member's

demise he will forward that information to the Executive Editor of Marine Corps League's

National Publication to be listed in the next issue in the section entitled "TAPS."

Section 3040. National Director of Conventions shall, as Chairman of and with the National

Convention Committee, perform those duties as follows:

a. National Conventions Committee

(1) The National Conventions Committee shall consist of four (4) members. The

National Director of Conventions shall be the Chairman of the National Conventions Committee.

(a) The first two shall be appointed by the National Commandant with the advice

and consent of the National Board of Trustees. One of the two will be the National Director of

Conventions.

(b) One member shall be a representative appointed by the Military Order of the

Devil Dogs Chief Devil Dog.

Ladies Auxiliary National President.

(d) Additionally, the Jurisdictional National Vice Commandant in whose area the

ensuing National Convention is to be held will serve as an adviser. The local Convention

Chairman for (Department or Detachment) and the local Ladies Auxiliary will also serve as an

adviser.

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(2) The Committee and its Chairman shall:

(a) Be responsible to the National Commandant and the National Board of Trustees

for all planning, arrangements, control, administration, and the final successful conclusion of all

National Conventions.

(b) The Local Convention Chairman shall submit to the National Board of Trustees,

no later than January 31st following the Convention, a written report of the Convention. The report

shall contain:

1. A statement certifying that all bills have been paid.

2. A financial accounting of the Convention Book

3. The total number of rooms (living units) utilized.

4. The number of people attending each social activity.

5. The attendance at the banquet.

6. Identify problems encountered and if resolved.

7. Appropriate remarks as may be of assistance or interest to subsequent

Convention Committees, or the National Board of Trustees.

submitting all ads and monies to National Headquarters. National Headquarters will be responsible

for the collection, creating, editing, and publishing of the program book. Distribution of profits

from ads sold will be according to the Marine Corps League SOP on National Convention

Advertising Book.

(d) Receive, consider, and report its recommendations to the Convention on each

bid for a National Convention which has been submitted, provided said bid is in strict conformity

and in accordance with Chapter Two (2), Section 2065 of the National Administrative Procedures.

(e) The National Protocol Officer shall be consulted on protocol prior to and during

meetings of the National Staff and National Conventions. The recommendations of the National

Protocol Officer shall be adhered to as is practicable.

Section 3045. National Chief of Staff & Protocol Officer shall perform as a Staff Officer,

coordinating staff functions and protocol duties as assigned by the National Commandant and

assuming other administrative tasks as required.

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Section 3050. National Editor Marine Corps League Publication shall, under the direction of

the National Chief Operating Officer, have supervision and control of the editing and printing of

the Marine Corps League publications.

Section 3055. National Director of Veterans Service shall:

a. Be employed by the National Headquarters of the Marine Corps League and be

responsible to the National Commandant and National Chief Operating Officer for the

performance of his/her duties.

b. Become acquainted with the Federal Laws and with their interpretations and applications,

and with the regulations and interpretations of Federal regulations of Governmental agencies and

other institutions within the framework of service to veterans.

c. Prescribe training, practices, and instructions for Detachment and Department Service

Officers and National Veterans Service Officers. (See Section 3065)

d. Assist Marine veterans, and veterans of all U.S. Military services upon request, and their

dependents, widows or widowers, in securing the benefits provided by law and regulations.

e. Oversee all Veterans' Administration activities of the Marine Corps League.

f. Supervise all Veterans Service Officers (VSO) accredited by the Marine Corps League.

g. Prepare and amend when necessary, such regulations, instructions, or procedures as may

be required to affect a viable National Service Program, including the publication and distribution

of same.

h. Certify the names of Veterans Service Officers (VSO) who have been selected by the

Marine Corps League Departments and Detachments.

i. Participate in National Association of County Veterans Service Officers (NACVSO)

conference and one (1) class to network and keep current on Veterans Affairs (VA) activities.

j. Conduct such workshops or training seminars as may be as may be appropriate toward the

improvement and to meet reaccreditation requirements of all Veterans Service Officers (VSO)

both National and Detachment/Department.

k. Perform such other duties as may be prescribed from time to time by the National Board of

Trustees or the National Chief Operating Officer.

Section 3060. National Accredited Veterans Service Officer (VSO)

a. As a National Accredited Veterans Service Officer (VSO), you must have the sponsorship

of a State or County Veterans Affairs (VA) to gain access to the VA intranet to process claims.

You will be responsible to process claims within the Marine Corps League (MCL) that are

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forwarded or presented to you by a Detachment/Department Service Officer (DSO) in your area.

You will be expected to complete all paperwork and follow up with the Veteran at all stages of the

process. You will provide quarterly reports of cases you are working. To qualify to be a National

Accredited Veterans Service Officer (VSO), you must: (Not a National Position.)

(1) Seek the approval of your Department Commandant.

(2) Provide in writing a letter from your Commandant recommending you for the

position of National Veterans Service Officer.

(3) Must be Regular member of the Marine Corps League.

(4) Complete Veteran Service Officers training and provide resume of prior experience.

(5) Complete VA Application for Accreditation as Service Organization Representative

(VA Form 21).

(6) Secure an office at the VA to meet with Veterans, provide hours and contact

information.

(7) Send all the above to MCL National Headquarters to the National Director of

Veterans Service.

(8) Complete Training, Responsibility, Involvement and Preparation of Claims (TRIP)

training.

(9) Pass a background check by Office of Personnel Management (OPM).

(10) To maintain your accreditation, provide a quarterly report of Contact with Veterans

and their progress to the Department and MCL National.

(11) If any grants or monies are received, an annual audit/financial review must be

performed, and copies given to MCL Department and MCL National Headquarters.

(12) Complete continuing education training every three (3) years and send copies along

with a new Form 21 to National Director of Veterans Services (HQ MCL).

(13) Be prepared to assist National Headquarters in continuing education classes for the

Detachment/Department.

(14) Will always follow the rules and requirements prescribed by National Marine

Corps League.

Section 3065. Detachment/Department Service Officer (DSO)

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a. As a Detachment/Department Service Officer (DSO), you have immediate access to a

group of qualified veterans who may all rate some type of VA Benefits. That group is your

Detachment; all are Honorably Discharged (or General Under Honorable Conditions) Marines,

Navy FMF Corpsman, or Navy FMF Chaplains who deserve to have all their benefits explained to

them. To assist your Detachment members, you need to become a Detachment or a Department

Service Officer. Listed below is a brief description of the necessary steps and description of a

Detachment/Department Service Officer (DSO). (Not a National Position.)

(1) Seek the approval of your Detachment/Department Commandant.

(2) Provide in writing a letter from your Commandant recommending you for the

position of Detachment/Department Service Officer.

(3) Be a regular member of Detachment/Department.

(4) Take a Veteran Service Officers training.

(5) Complete VA Application for Accreditation as Service Organization Representative

(VA Form 21).

(6) Connect with a County Veterans Service Officer (CVSO) or State Veterans Service

Officer (SVSO) who holds a cross-accreditation with the Marine Corps League to process your

Veterans’ paperwork.

(7) If your local County or State office does not have a Veterans Service Officer (VSO)

who is cross accredited, have them complete a VA Form 21 and provide certification of their

training and letter from their supervisor to and the National Director of Veterans Service (HQ

MCL) for “cross-accreditation” processing.

(8) If you are in an area with a Marine Corps League (MCL) National accredited

Veterans Service Officer (VSO), i.e. Michigan or Ohio, you will pass paperwork to an MCL

Nationally accredited Veterans Service Officer (VSO) for processing.

(9) Ensure you are on the mailing list for County and State Veterans Job Fairs; Veterans

Outreach programs and workshops as well as education and job opportunities for Veterans.

(10) Create a library of pertinent VA forms and then begin to schedule meetings with

each of your detachment members to determine their individual needs.

(11) Ensure that your Detachment/Department Commandants are aware of your need to

maintain a concurrent training program and to establish a budget allowing you to complete

required continuing education every three years.

(12) Must always follow the rules and requirements prescribed by the Marine Corps

League.

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(13) Please direct any questions to National Director of Veterans Services at Marine

Corps League National Headquarters.

Section 3070. National Historian shall, under the direction of the National Board of Trustees,

assemble and maintain a record of the Marine Corps League history of achievements.

Section 3075. National Sergeant-at-Arms shall preserve order at National Conventions and

perform such other duties as are required by the National Commandant. The National

Sergeant-At-Arms is empowered to deputize such Deputy Sergeants-At-Arms and Field Music as

may be necessary for the proper performance of their duties.

Section 3080. National Director of Public Relations shall act as the Public Relations and Press

Officer for the National Organization and perform such other duties as are assigned by the

National Commandant.

Section 3085. National Liaison Officers shall maintain close contact with the Department of

the Navy, the United States Marine Corps, and all veteran unit organizations or associations of the

Marine Corps; assist and promote coordination and cooperation between the League and the

United States Marine Corps and the Department of the Navy; become acquainted with and inform

the League, through the National Commandant, with the ways and means by which the Marine

Corps League can render aid and assistance to the Naval and Marine Corps establishments, and aid

and assist the National Commandant in accomplishing the purpose of the League. Such other

National Liaison Officers as are indicated may be appointed with specific instruction as to duties

from the National Commandant and/or the National Board of Trustees.

a. Military Order of the Devil Dogs. The National Commandant will appoint one (1)

member of the Military Order of the Devil Dogs (recommendation made by the Chief Devil Dog)

for the explicit purpose of attending National Board of Trustees Meetings and reporting back to the

Military Order of the Devil Dogs. The purpose of this is to bring a closer relationship between the

Marine Corps League and the Military Order of the Devil Dogs. Sections 3000 and 3005 of this

Chapter applies.

Section 3090. National Legislative Officer. It shall be the duty of the National Legislative

Officer:

a. To chair the National Legislative Committee.

b. Maintain contact with the Representatives in Congress in regard to legislative matters

affecting the interests and welfare of Marines, FMF Corpsmen, FMF Chaplains, and veterans.

c. Keep the National Staff informed of recent and currently pending actions related to

veterans' affairs with the Legislature.

d. To present resolutions, emanating from National Legislative Committee, prepared for the

Marine Corps League for submission to the Legislature.

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Section 3095. National VAVS Representative. It shall be the duty of the National Veterans

Affairs Volunteer Service Representative to:

a. Maintain contact with the Department of Veterans Affairs VAVS staff for the purpose of

keeping abreast of the changes in policies and procedures pertaining to the VAVS Program.

b. Promulgate the objectives of the VAVS Program and cultivate the interest of constituent

Departments, Detachments, and subsidiary units in their participation in the VAVS Program at

hospitals within their locale.

c. Receive recommendations, from Detachments and Departments, of members willing to

serve in the VAVS Program, and, as appropriate, request VAVS certifications for required

representatives and deputies.

d. Provide written guidance and instructions to Department and Detachment VAVS

Chairmen and VAVS workers in the proper conduct of their functions related to the VAVS

Program and establish standards for required reports.

e. Receive and compile comprehensive VAVS Program activity reports from the various

participating Departments and Detachments and provide copies to the National Board and

Veterans Administration.

f. Request each Division assign a VAVS Representative who in turn will be the liaison for

each Department and Detachment. Provide training material to all MCL VAVS volunteers in each

Division. Track and follow-up prior to Convention each Divisions volunteer hours and with the

Division Liaisons and VAVS Committee Chairperson select the recipients of the Marine Corps

League VAVS awards as outlined and prescribed in enclosure four (4) of the National

Administrative Procedures. Submit an annual report as described above to the National Board of

Trustees for each National Convention.

g. Attend annual VAVS meetings conducted by the Department of Veterans Affairs for the

representatives and deputies of participating organizations within the approved budget.

Section 3100. National Parliamentarian. It shall be the duty of the National Parliamentarian

to serve as a consultant to advise the National Commandant and other officers, committees, and

members on matters of parliamentary procedure. The parliamentarian's role during a meeting is

purely an advisory and consultative one; since parliamentary law gives to the chair alone the power

to rule on questions of order or to answer parliamentary inquiries.

Section 3105. Standing Committees and Duties. The National Standing Committees and

their duties are as follows:

a. National Budget and Finance Committee. It shall be the duty of the Budget and

Finance Committee to hold such hearings with Officers and Delegates as it may deem necessary,

to prepare and present to the Mid-Winter Staff Meeting and convention a financial program and

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budget for the conduct of business and affairs of the League for the ensuing year and to make

recommendations concerning ways and means of increasing the funds of the League.

b. National Americanism Committee. The Americanism Committee shall have the duty

of formulating, implementing, and executing an Americanism program to effectuate the purposes

of the Marine Corps League. (See enclosure two (2) for guidelines.)

c. National Uniform Committee. The Uniform Committee shall have the duty of testing

and studying present emblem and uniform items and articles, recommending changes or additions

thereto; identifying an acceptable source of supply and to formulate and present to the National

Convention recommendations for changes or additions to existing uniform regulations. (See

enclosure three (3) for uniform regulations.) The Committee shall also review photographs

submitted to the national magazine for uniform compliance prior to the publication of each issue.

d. National Awards and Citations Committee. Shall have the responsibility of

recommending to the National Staff, Awards and Citations for use by the Marine Corps League.

All recommendations for National Awards (unless specified in another manner) will be referred to

the Committee which shall certify that the recipient is worthy of said Award. The Committee shall

have a Chairman and at least three (3) other members. (See enclosure four (4) for guidelines.)

e. National Legislative Committee. Shall be chaired by the National Legislative Officer

and consist of additional members as appointed by the National Commandant with the advice and

consent of the Board of Trustees. This committee is charged with the responsibility to:

(1) Study all legislation of benefit to the Nation and Veterans.

(2) Arrive at recommendations to be submitted to the National Staff and the National

Convention concerning advisability of endorsing support or urging rejection of pending legislation

affecting Veterans' affairs.

(3) Study and develop resolutions, as deemed necessary, sponsoring legislation

beneficial to the protection of the Nation, the United States Marine Corps, and Veterans.

(4) Prepare such resolutions mandated by the National Convention requesting specific

legislative actions of the Congress.

f. National Ways and Means Committee

(1) The National Ways and Means Committee shall be comprised of a Chairman, a Vice

Chairman and up to five (5) additional members.

(2) Shall have the duty of communicating with the Corporate Community (both defense

related and non-defense related corporations and organizations, to secure corporate involvement,

sponsorship and support of the United States Marine Corps and Veteran Marines, through the

programs of the Marine Corps League.

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g. National Marine of the Year Society

(1) Composition

(a) The National Marine of the Year Society shall be comprised of all past

recipients of the National Marine of the Year Award in attendance at the Annual Convention.

(b) The Society shall have no less than three (3) members.

(2) Nominations. A letter of nomination for the National Marine of the Year Award

must be submitted in the following manner:

(a) Letters of Nominations will only be accepted only from a Detachment.

(b) All Letters of Nomination shall contain a statement of certification from the

Detachment Commandant and Adjutant stating the nominee, for National Marine of the Year, was

approved by the detachment by a majority vote. (In the event the nominee is the Detachment

Commandant, the Letter of Nomination shall be signed by the Senior Vice Commandant and the

Adjutant. In the event the nominee is the Detachment Adjutant, the Letter of Nomination shall be

signed by the Detachment Commandant and Senior Vice Commandant).

to: "President, National Marine of the Year Society."

(d) Each Letter of Nomination, so addressed, shall then be placed in an envelope

and mailed, Certified Mail/Return Receipt Requested, to: President, National Marine of the Year

Society, c/o Marine Corps League National Headquarters, at their address at that time, and post

marked no later than 20 July, preceding the National Convention, at which the nominee is to be

judged.

(e) The Society will not accept any nominations which was not submitted and/or

received at Marine Corps League National Headquarters as is stipulated herein. (see Enclosure

Four (4)).

(3) Duties. The National Marine of the Year Society shall:

(a) The President of the National Marine of the Year Society shall receive all

Letters of Nomination from the National Chief Operating Officer of the Marine Corps League,

insuring they are all sealed. The letters shall remain sealed until the Society meets at the National

Convention.

(b) Judge each nominee received from the National Chief Operating Officer of the

Marine Corps League.

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judged.

(d) Return, to the National Chief Operating Officer of the Marine Corps League, in

its respective envelope and sealed, the resume of each nominee.

(4) Responsibilities

(a) The National Marine of the Year Society is responsible for the following:

(1) Presenting the Marine of the Year recipient at the closing banquet of the

Convention.

(2) Presenting the Marine of the Year Award to the recipient at the next

Mid-Winter Staff meeting subsequent to the National Convention.

(b) The Chief Operating Officer of the National Marine Corps League will assist

the National Marine of the Year Society in the following manner:

(1) Accept all nominations which are submitted in accordance with the

requirements of this section.

(2) When the nomination is received at the National Headquarters, the Chief

Operating will ensure the following process will be followed:

- Date received by Chief Operating Officer

- Progressive number in order received

- Initials of the Chief Operating Officer

(3) Deliver to the Society President at the National Convention all nominations

which were received at National Headquarters. The Society will:

- No less than five (5) lines on which the Society members shall attest by

signature that the nomination was considered

- Date the Committee returned the sealed envelope to the Chief Operating

Officer

- Date the Chief Operating Officer (by Certified Mail, Return Receipt

Requested) returned the nomination to submitter

(4) Ordering and purchasing of the Marine of the Year Award.

National Convention and may meet during the National Board of Trustees' Mid-Winter Staff

Meeting if necessary.

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(1) No meeting of the National Marine of the Year Society shall be called

during an open session of the Marine Corps League's National Convention or the National Board

of Trustees' Mid-Winter Staff Meeting.

(d) A member in good standing, as used in this section, shall mean a regular

member of the Marine Corps League who is in compliance with Article V of the Marine Corps

League's National Bylaws.

h. Honorary Past National Commandants

(1) The title Honorary Past National Commandant may be awarded by the National

Convention only.

(a) The title Honorary Past National Commandant may be bestowed upon a

Regular Member of the Marine Corps League who has, over an extended number of years,

performed conspicuous service to the Marine Corps League on a National level for the benefit of

all Divisions, Departments, Detachments, and members of the League.

(b) Recommendations shall be made in writing to the National Resolutions

Committee in accordance with their rules, except that the resolution shall be referred to the PNC

Council for review and comment.

(2) Marines, FMF Corpsmen, and FMF Chaplains that have been awarded the title

Honorary Past National Commandant may wear the gold cover with a white crown of a Past

National Commandant, with the lettering "HONORARY PAST NATIONAL

COMMANDANT" and the year awarded inscribed on the right side, parallel to the headband.

(3) An Honorary Past National Commandant is not, by virtue of the title, a member of

any committee or board of the Marine Corps League.

i. Bylaws and Administrative Procedures Committee. Shall receive and consider all

proposed changes of the National Bylaws and Administrative Procedures properly submitted in

accordance with the requirements of the National Bylaws and National Administrative Procedures.

The Committee, by a majority vote, shall either approve or disapprove all properly registered

National Bylaws and Administrative Procedures revisions considered by the Committee. The

Committee Chairman will report the Committee's recommendations to the National Convention

for its consideration and action.

(1) The Committee will be comprised of up to six (6) members and a Chairman.

Section 3110. Advisory Councils and Duties. The Advisory Councils and their duties are as

follows:

a. Past National Commandants’ Council. The Past National Commandants' Council, an

integral part of the National Staff, composed of all Past National Commandants and chaired by the

Junior Past National Commandant, as a collective advisory body, is charged with the responsibility

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of providing assistance to the National Board of Trustees. It shall be the general duty of this

Council to:

(1) As called upon, execute in-depth study tasks as assigned by the National

Commandant or the National Board of Trustees through the Council Chairman.

(2) Pursuant to accomplishing the above responsibilities, they shall develop a proposed

plan, policies, procedures and/or system for recommendation to the National Board of Trustees for

its consideration.

(3) Meet semi-annually during the National Convention and the Mid-Winter Board

meeting, at which a Council report will be rendered.

(4) Can collect or receive donations to support its objectives, i.e., Grave Markers for

deceased Past National Commandants.

b. Department Commandants’ Council. The Department Commandants' Council, an

integral part of the National Staff, composed of all Department Commandants and chaired by the

National Senior Vice Commandant, as a collective advisory body is charged with the

responsibility of providing assistance to the National Board of Trustees. It shall be the general duty

of this Council to:

(1) Study ways and means toward stimulating growth, both in membership and stature

of the Marine Corps League and the enhancement of administrative and command relationship

between the National Headquarters, National Board of Trustees and other components.

(2) Receive and evaluate suggestions and relationships which are oriented to the

improvement of the Marine Corps League, its growth, the enhancement of components, National

Headquarters and the National Board of Trustees.

(3) As called upon, execute in-depth study tasks as assigned by the National

Commandant or the National Board of Trustees through the Council Chairman.

(4) Pursuant to accomplishing the above responsibilities, they shall develop a proposed

plan, policies, procedures and systems for recommendation to the National Board of Trustees for

its consideration.

(5) Meet semi-annually during the National Convention and the Mid-Winter Board

meeting, at the call of the National Senior Vice Commandant, following which a Council

report will be rendered.

Section 3115. Appointed Officers, Chairmen, and Committee Members Term. All

appointed National Officers, Committee Chairmen and Committee Members shall, unless

specified to the contrary in the National Bylaws or Administrative Procedures, serve at the

pleasure of the National Board of Trustees. Appointees shall surrender to the duly appointed

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successor all Marine Corps League books, records and other property with which the office or

person is charged.

Section 3120. National Board Voting. Each National Board Member shall have one (1) vote.

There shall be NO proxy voting. The National Judge Advocate shall abstain from voting on all

matters wherein an official opinion has been rendered by the National Judge Advocate. Between

National Conventions, the National Board of Trustees is empowered to conduct business at any

regular or special meeting, by e-mail, teleconferencing, or telephone.

a. All regular or special business meetings requiring a YES or NO vote shall be handled

routinely by the National Chief Recording Secretary or the National Chief of Staff. The National

Chief of Staff will call each National Board of Trustee’s name for their respective YES or NO

vote. The National Recording Secretary or the designated recorder will record each Board

members vote. If the Board of Trustee is not present, he/she will be listed as not present, did not

vote.

b. All business meetings by teleconferencing requiring a YES or NO vote shall be handled

routinely by the National Chief Recording Secretary or the National Chief of Staff. The National

Chief of Staff will call each National Board of Trustee’s name for their respective YES or NO

vote. The National Recording Secretary or the designated recorder will record each Board

members vote. If the Board of Trustee is not on the teleconferencing call, they will be listed as not

present, did not vote.

c. All business conducted by telephone requiring a YES or NO vote shall be handled routinely

by the National Chief Operating Officer, calling each Board Member, identically stating the

questions to be considered, and asking for a YES or NO vote. The National Chief Operating

Officer may tape record each call and vote. Failure to respond with a vote upon telephone request

shall be recorded as NOT voting.

1. Upon request by a National Board of Trustee Member, a specific time extension may

be granted within which the member must call back to cast the telephone vote, such time extension

not to exceed 24 hours.

2. The National Chief Operating Officer shall make tallies of the telephone balloting,

reflecting results as prescribed for those used in reporting results of email balloting, and shall

email identical copies of the tallies to each National Board of Trustees Member.

d. All business conducted by email requiring a YES or NO vote shall be handled routinely by

the National Recording Secretary or the National Chief of Staff. An email will be generated with

the subject for discussion to all National Board of Trustees Members. If a motion is made, it will be

sent from the person making the motion to “Reply All” in the original message for discussion. A

second Board Member can likewise “Reply All” to second the motion. Any Board Member may

“Reply All” for discussion. Upon having a motion and a second, the National Commandant can

call for a vote using “Reply All” in the email chain. Each Board Member votes YES, NO, or

ABSTAIN by “Reply All” in the email chain. The National Recording Secretary or designated

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representative will tally all votes and “Reply All” with the tally information. If a Board of Trustee

does not respond with a vote within five (5) days, they will be listed as did not vote.

e. The results of each e-mail, teleconferencing and telephone balloting shall be made available

to the National Board of Trustees within five (5) business days after compiling of the vote.

Section 3125. Expenses. The Marine Corps League shall reimburse the National Board of

Trustees (and others as determined by the Board) for expenses incurred in attending the

Mid-Winter National Staff Meeting, provided said expenses do not exceed the amount budgeted in

the National Budget.

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CHAPTER FOUR

Divisions

Section 4000. Formation. To obtain more effective administrative functioning, the United

States is divided into geographical units called Divisions.

Section 4005. Powers. The function of Divisions is administrative only. No Division will

adopt Bylaws or assess dues. Only expenses authorized in advance by the National Board of

Trustees for a Division will be paid by the League. The duties and authority of the National Vice

Commandants of Divisions and the Assistant Division National Vice Commandants are covered in

the National Bylaws, Article VI, Section 625(e) & (f).

Section 4010. Division Alignment. The Divisions of the Marine Corps League are:

a. New England Division Maine, New Hampshire, Vermont,

Massachusetts, Connecticut, Rhode Island

b. Northeast Division New Jersey, New York, Pennsylvania

c. Mideast Division Virginia, West Virginia, North Carolina,

Delaware, Maryland, District of Columbia, Virgin

Islands, Puerto Rico, Saudi Arabia, United Kingdom

d. Southeast Division Alabama, Florida, Georgia, South Carolina,

Mississippi, Louisiana, Tennessee

e. Midwest Division Missouri, Iowa, Kansas, Minnesota, Nebraska,

North Dakota, South Dakota

f. Central Division Michigan, Ohio, Indiana, Illinois, Wisconsin, Kentucky

g. Southern Division Oklahoma, Texas, Arkansas

h. Southwest Division Arizona, California, Nevada, Hawaii, Okinawa

i. Rocky Mountain Division Colorado, Utah, New Mexico, Wyoming

j. Northwest Division Alaska, Washington, Montana, Oregon, Idaho

Section 4015. UNASSIGNED. Constituent units, other than the above, being constituted

outside the Continental United States, shall be under the jurisdiction of the National Board of

Trustees until such time as assigned.

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CHAPTER FIVE

Departments

Section 5000. Formation. A State in which there are three or more Detachments with a

combined membership of sixty (60) or more members may be chartered in accordance with the

National Bylaws, Article VIII, Section 800.

Section 5005. Powers. Whatever power is vested in the National Organization, shall in

corresponding circumstances, be vested in the Department.

Section 5010. Department Dues. The Department Convention shall determine the amount of

Department per capita dues. All per capita dues and monies which are due to the National

Headquarters from a Department shall be forwarded immediately.

Section 5015. Installation of Department Officers

a. The Installing Officer must be the National Commandant, an elected National Officer,

a Past National Commandant, the Department Commandant or a Past Department Commandant.

The Installing Officer shall select the necessary aides.

b. It shall be the responsibility of the Installing Officer to sign, date, and forward the

installation report, within the time frame as specified in Article VIII of the National Bylaws. (See

Enclosure Five (5) for instructions on completing the Report of the Officers and Installation.)

Section 5020. Default. When a Department is in default of payment of monies from any source

due National Headquarters or fails to submit its Department Officers Installation Report as of July

31, prior to the ensuing National convention, such fact shall be reported by the National

Comptroller to the National Convention Credentials Committee. The Department and its officers

who do not comply with AP Chapter Two, Section 2025c will not be recognized at the National

Convention.

Section 5025. Charter Suspension, Revocation. When a Department Charter is suspended or

revoked, the National Board of Trustees upon written authorization by the National Commandant,

certified by the National Chief Operating Officer, shall have the authority to assume the custody of

all of the affected Department assets, both real and personal. These properties and assets shall be

turned over to the National Chief Operating Officer. The affected properties and assets will

devolve to the control of the National Board of Trustees until a new Department is formed at which

time the affected properties and assets revert to the newly formed Department.

Section 5030. Bonding. Department Commandants, Department Adjutant/Paymasters or

Paymasters, as applicable and Officers authorized by the Department Commandants to handle

Department funds will be Bonded by a commercial crime policy paid for and administered by the

National Organization. The bond limit will be in the amount of $10,000.00 with a deductible of

$1,000.00. The Department at the expense of the Department shall arrange any additional

bonding coverage desired for Department Officers.

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CHAPTER SIX

Detachments

Section 6000. Charter. A Detachment may be organized, chartered and instituted in the

following manner:

a. A standard charter application form shall be signed by no less than twenty (20) persons

who are eligible for regular membership in the Marine Corps League. (See National Bylaws

Article IX, Section 900

(1) No charter application shall include the name of a person who is not eligible for

regular membership as is required by Article IX, Section 900 of the National Bylaws.

(2) No charter application shall include the name of a current member of an existing

Detachment who has not received the approval of transfer as is required in Chapter Seven, Section

7005 of the National Administrative Procedures. Any individual who signs the charter application

who is currently a regular member of the Marine Corps League, either as a Member-at-Large or as

a regular member of an existing Detachment must provide a Request for Transfer Form (See

Chapter Seven, Section 7005 of these Administrative Procedures), to be attached to the charter

application. In the case of a regular member seeking to become a Dual Member in the new

detachment, they must be shown on the membership dues transmittal form as a NEW DUAL

MEMBER.

(a) Only the first part of the Request for Transfer Form will be completed for

Members-at-Large. The first and second parts will be completed for regular members of an

existing detachment. The third part is not required for charter application purposes.

(3) The charter application form must be accompanied by a completed membership

dues transmittal forms (See enclosure 6 of these Administrative Procedures) listing all persons

signing the charter application and must include the required Department and National per capita

dues and fees for each new member.

(a) The dues and fees shall be paid with a separate remittance check for the

applicable dues and fees due to the Department (if any) and National.

(4) The Organizing Officer will sign both the Charter Application and the Membership

Dues Transmittal forms.

(5) When accurately completed, both the charter application and the dues transmittal

forms shall be forwarded to the jurisdictional Department Paymaster (Paymasters as used in this

Chapter shall also mean Adjutant/Paymaster when both duties are performed by the same person)

(if any and if no Department has been formed, to the appropriate National Division Vice

Commandant), who shall ascertain that all persons who have signed the charter application are

listed on the dues transmittal forms) and that all necessary transfer forms are attached to the charter

application. He/she shall also ascertain that the proper dues have been submitted. The Department

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Paymaster (if any and if none, the National Division Vice Commandant) shall remove the

appropriate copy of the charter application and dues transmittal forms), accept the appropriate

Department dues (if any) and shall certify to the Department Commandant that he/she has

reviewed the charter application form and dues transmittals and that to the best of his/her

knowledge and belief such forms are accurate and all dues paid. If the charter application and/or

dues transmittal forms are not complete or accurate, the Department Paymaster shall immediately

notify the organizing officer for such corrections as may be necessary. Review of charter

applications and related documents shall be handled in as expeditious manner as possible.

(6) Upon review, if accurate and all dues have been received, the Department Paymaster

shall immediately forward the charter application and remaining copies of the dues transmittal

forms along with a check for National Dues [hereinafter "application packet"] to the jurisdictional

Department Commandant. The jurisdictional Department Commandant shall review the

application packet and shall indicate his/her approval or disapproval thereon over his/her

signature. The jurisdictional Department Commandant shall then immediately forward the

application packet to the appropriate Division National Vice Commandant.

(7) The Division National Vice Commandant shall review the application packet and

shall indicate thereon either approval or disapproval over his/her signature and expeditiously

forward the application packet to the National Commandant at National Headquarters for

processing.

(8) If either the Department Commandant or the Division National Vice Commandant

recommend that the charter not be approved, such officer shall provide a detailed written

explanation for the recommendation not to approve the charter, which explanation shall be

forwarded with the application packet to the National Commandant.

b. Upon receipt of an application, the National Commandant shall review the application and

accompanying recommendation(s) and may approve or disapprove such application. If approved,

the National Commandant shall grant such Charter. The Charter shall be signed by the National

Commandant, countersigned by the National Chief Operating Officer, the appropriate Division

National Vice Commandant and the Department Commandant where a Department exists. There

shall be affixed to each Charter the official seal and ribbon of the Marine Corps League.

(1) National Headquarters shall provide each new Detachment with one (1) copy of the

current Ritual and two (2) copies of the current and up-dated National Bylaws and one copy of the

Guidebooks for Detachment Officers. These documents shall be mailed to the Jurisdictional

Department Commandant simultaneously with forwarding the new Charter to the Jurisdictional

Division National Vice Commandant for signature. The jurisdictional Department Commandant

or his/her designee shall insure that the documents are delivered to the possession of the new

Detachment.

c. The Charter shall be presented with an appropriate ceremony at an open public meeting.

d. Each new Charter, before framing, shall be signed by each member who signed the charter

application.

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e. Failure of the Department Paymaster, Department Commandant or the National Division

Vice Commandant to act with promptness in processing and forwarding an application for a

Charter, or signing a Charter as outlined above in this section, shall make such Officer liable to

disciplinary action as set forth in Chapter Nine of these Administrative Procedures if such failure is

brought to the attention of the National Board of Trustees.

f. Under special consideration, a Detachment Charter may be issued to less than twenty (20)

applicants by the National Commandant if a recommendation for approval is made to the National

Commandant by the Department Commandant and/or Division National Vice Commandant. A

Charter issued under this provision is subject to all requirements of the National Bylaws, Article

IX, Section 900.

Section 6005. Authority. Each Detachment shall be governed by its elected officers (Board of

Trustees) subordinate to the Department and National Convention, the Charter and the Bylaws and

Administrative Procedures of such bodies including such bylaws and procedures as it may itself

promulgate which are not in conflict with either National and/or Department Bylaws and

Administrative Procedures.

Section 6010. Dues. Each Detachment shall fix the amount of its annual membership dues.

Annual dues shall include the Department and National per capita dues and fees. All per capita

dues and fees which are due the Department and/or National Headquarters shall be forwarded with

a standard transmittal form immediately to the Department Paymaster for processing (see

Enclosure Six (6)). The Department Paymaster shall immediately remit to the National Chief

Operating Officer those transmittal forms and such funds which are due to the National

Headquarters.

Section 6015. Installation of Detachment Officers

a. The Detachment Commandant elect shall select an Installing Officer of his/her choice.

Such information shall be forwarded to the Department Commandant.

b. The Installing Officer must be the National Commandant, an elected National Officer, a

Past National Commandant, the Department Commandant, an elected Department Officer, a Past

Department Commandant, the Detachment Commandant or a Past Detachment Commandant.

c. It shall be the responsibility of the Installing Officer to sign, date and forward the Report

of Officer Installation within the time frame specified in Article IX (9), Section 9040 of the

National Bylaws. (See Enclosure Five (5) "Report of Officer Installation" Form.)

Section 6020. Quorum. Each Detachment may fix the minimum number of members required

to be present for the transaction of business, such number shall be stated in the Detachment

Bylaws.

Section 6025. Default. A Detachment which is in default of monies from any source due

National and such debt has not been satisfied as required by National Administrative Procedures,

Chapter II, Section 2025(c) or fails to report its Detachment's Report of Officers and Installation as

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of June 30 prior to the National Convention such fact shall be reported to the National Convention

Credentials Committee, such Detachment and its Officers will not be recognized on the floor of the

National Convention.

Section 6030. Members

a. Each Detachment shall be the sole judge of its membership, providing said person meets

the requirements of National Bylaws Article V, Section 515. No Detachment, however, may

accept as a member any person who is currently incarcerated or on supervised probation for any

felony conviction or any misdemeanor conviction which has resulted in incarceration of more than

two years and who is currently incarcerated or serving active probation as a result of a sentence

imposed by any court of competent jurisdiction. No Detachment may accept for membership any

person who has been convicted of a crime where the victim is a child. No Detachment shall accept

for membership any person whose name has been stricken from the rolls of the Marine Corps

League.

b. Once accepted as a member in good standing by the Detachment membership, that

member may not be removed from the Detachment's roll except for cause (Chapter 9,

Administrative Procedures) or by that member requesting transfer (Chapter Seven, Section 7005,

National Administrative Procedures).

c. An Associate Member in good standing in a Detachment who subsequently qualifies as a

Regular Member as set forth in Article V, Section 515(b) of the National Bylaws, upon vote of the

detachment to accept such associate member as a regular member, shall be transferred from

Associate membership to Regular membership by forwarding the standard "Request for Transfer"

form as set in Chapter Seven, Section 7005 of the National Administrative Procedures clearly

indicating on such form that it is a transfer from Associate to Regular membership. In the event

that the Detachment votes not to accept an Associate Member as a Regular Member, such

Associate Member may request transfer to any other detachment who agrees to accept him as a

regular Member or shall be transferred to Member-At-Large status by completing the standard

transfer form as set forth in Enclosure Seven to the National Bylaws and Administrative

Procedures.

Section 6035. Bonding. Detachment Commandants, Detachment Adjutant/Paymasters or

Paymasters, as applicable and Officers authorized by the Detachment Commandants to handle

Detachment funds will be bonded by a commercial crime policy paid for and administered by the

National Organization. The bond limit will be in the amount of $10,000.00 with a deductible of

$1,000.00. The Detachment at the expense of the Detachment shall arrange any additional

bonding coverage desired for Detachment Officers. In accordance with the terms of the League's

Commercial General Liability Policy, the "Coverage Territory" includes the United States of

America (including its territories and possessions), Puerto Rico and Canada. The same holds true

for the Bonding Policy. Existing off-shore Detachments and all newly forming off-shore

Detachments will be responsible for securing their own Commercial General Liability Policy and

Officer Bonding Policy. The Marine Corps League Inc. must be named as an "Additional

Insured" in each policy and must also be "Held Harmless" in an addendum to such policies. A

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"Summary of Coverage's" and a copy of the policies must be submitted to National Headquarters

annually by all off-shore Detachments indicating that the referenced insurance policies are current.

Section 6040. Additional Detachment. When a Charter is sought for a Detachment which is to

be located within the limits of any municipality wherein another Detachment exists, the written

consent of the existing Detachment shall accompany the application. Should such existing

Detachment disregard a request for consent, or refuse consent, the Department Commandant,

employing discretion, may approve and recommend the granting of such charter. In the event the

Department Commandant fails to act or refuses approval of the proposed new Detachment, an

appeal may be made to the National Board of Trustees for its consideration and action. The action

of the National Board of Trustees shall be conclusive.

a. Municipality - from Black's Law Dictionary:

"A municipality is a legally incorporated association of inhabitants of limited area for local

governmental or other public purposes. It has to have publicly designated boundaries."

Section 6045. Charter Suspension, Revocation

a. The charter of a Detachment may be suspended or revoked for:

(1) The persistent failure to maintain a minimum of fifteen (15) members in good

standing;

(2) The persistent failure to promptly forward funds due to the National body;

(3) Acts and conduct bringing the Marine Corps League into public disrespect;

(4) Willful violation of National Bylaws and Administrative Procedures;

(5) The violation of Federal, State, or Municipal laws or ordinances;

(6) Other activities detrimental to the good name of the Marine Corps League.

b. The suspension or revocation of charters may be consummated by a Department Board of

Trustees and/or the National Board of Trustees and shall be implemented in accordance with the

provisions of the National Bylaws and Administrative Procedures in a manner considerate of the

well-being and good name of all concerned.

c. When a Detachment Charter is suspended or revoked, the Board of Trustees of the

jurisdictional Department, or where a Department is non-existent, the jurisdictional National

Division Vice Commandant shall upon written authorization of the National Commandant,

certified by the National Chief Operating Officer, assume custody of such Detachment's assets and

liabilities. The Board of Trustees of the jurisdictional Department shall, within the limits of such

assets, satisfy the liabilities of the Detachment in question. However, if a jurisdictional

Department is non-existent, the responsibility for satisfying the outstanding liabilities shall

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devolve to the National Board of Trustees upon receiving, from the jurisdictional National

Division Vice Commandant, such assets and liabilities which are in his custody.

d. The Detachment properties and assets will be held by the Department for a period of one

(1) year or until a new Detachment is formed. Should a new Detachment be formed during that

period, and the new Detachment retains the old Detachment name, ALL properties and assets will

be returned. After the one (1) year, the properties and assets will revert to the Department. The

Charter will be returned to National Headquarters and placed in the archives. All assets will then

become the property of the Department. All ceremonial rifles must be accounted for per issuing

regulations (Title 10, US Code 2572), either physically or through police/fire reports.

e. The Department would ensure the currant membership of the Detachment would be

distributed to the closest Detachments pending the approval of the accepting Detachment. The

accepting Detachment would have 30 calendar days to approve member(s). Once approved the

members in question will have 30 calendar days to decline the transfer at which point the transfer

will be approved or, if declined by either party, the member(s) will then be moved to the National

Members-at-Large roster.

Section 6050. Charter Voluntary Surrender

a. The Charter of a detachment may be voluntarily surrendered for such reasons as may be

determined by the Detachment. Upon a determination that it is no longer practical to maintain said,

detachment, the Detachment Board of Trustees shall immediately notify its jurisdictional

Department, or if a jurisdictional Department is non-existent, its National Division Vice

Commandant in writing of its intent to dissolve and surrender its Charter. The Detachment shall

then:

(1) Call a Special Meeting of the detachment by giving written notice of such special

meeting to all members of the detachment at least fourteen (14) days prior to such Special Meeting.

If the regular meeting date of the detachment is to be used for the Special Meeting, the aforesaid

written notice must still be given to all detachment members at least fourteen (14) days before the

regular meeting date.

(2) Upon consideration of the voluntary surrender of the detachment charter by the

detachment, if it shall be determined that the detachment charter shall be voluntarily surrendered

and there is not a minimum of fifteen (15) members of the detachment who remain ready, willing,

and able to carry on the detachment, then:

(a) The Detachment shall immediately notify, in writing, the jurisdictional

Department, or where such Department is non-existent, the jurisdictional National Division Vice

Commandant, of the Detachment's vote to voluntarily surrender its Charter.

(b) The Department would ensure the currant membership of the Detachment would

be distributed to the closest Detachments pending the approval of the accepting Detachment. The

accepting Detachment would have 30 calendar days to approve the member(s). Once approved the

members in question will then have 30 calendar days to decline the transfer at which point the

2019 NATIONAL ADMINISTRATIVE PROCEDURES

9 Aug 2019 AP 6 - 7

transfer will be approved or, if declined by either party, the member(s) will then be moved to the

National Members-at-Large roster.

liabilities of the Detachment prior to voluntary surrender but shall not otherwise dissipate any

assets of the Detachment other than the normal course of business of the Detachment.

(d) Upon acceptance of the surrender of its Charter, if the Detachment is

incorporated, the Detachment shall take such action as is deemed appropriate to properly dissolve

the corporation in accordance with applicable state law.

(3) No surrender of a Detachment charter shall be deemed effective or accepted until all

members of the Detachment have been appropriately transferred.

b. Upon acceptance of the surrender of the Detachment charter by the jurisdictional

Department, or where such Department is non-existent, by the jurisdictional National Division

Vice Commandant, such jurisdictional Department or jurisdictional Division National Vice

Commandant shall upon written authorization of the National Commandant, certified by the

National Chief Operating Officer, assume custody of such Detachment's assets and liabilities. The

Board of Trustees of the jurisdictional Department shall, within the limits of any assets of the

Detachment, satisfy any remaining liabilities. However, if a jurisdictional Department is

non-existent, the responsibility for satisfying the outstanding liabilities shall devolve to the

National Board of Trustees, within the limits of any assets received from the jurisdictional

Division National Vice Commandant of said Detachment.

c. After satisfying the legitimate liabilities of the surrendering Detachment, any Detachment

properties and assets will be held by the jurisdictional Department for a period of one (1) year or

until a new Detachment is formed during that period. Should a new Detachment be formed during

that period, and the new Detachment retains the old Detachment's name, all properties and assets

will be returned to the Detachment upon the written authorization of the National Commandant,

certified by the National Chief Operating Officer, approving the reactivation of the surrendered

charter. After the one (1) year period, the properties and assets will revert to the jurisdictional

Department and will then become the property of the jurisdictional Department. The jurisdictional

Department shall return the surrendered Detachment charter to National Headquarters which

charter shall then be placed in the archives. However, if a jurisdictional Department is

non-existent, the National board of Trustees shall hold any Detachment properties and assets

subject to the same terms and conditions as set forth above for a jurisdictional Department except

that at the end of the one (1) year period, the Detachment properties and assets shall revert to

National Headquarters and will then become the property of National.

d. All ceremonial rifles must be accounted for and disposed of by the surrendering

Detachment as set forth in the issuing agreement and regulations (Title 10, United States Code,

Section 2572), either physically or through police/fire reports of any weapon not currently in the

Detachment's possession.

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CHAPTER SEVEN

Members

Section 7000. Initiation. All applicants acceptable for membership in the Marine Corps

League shall be properly obligated in accordance with the Ritual and be presented the official

membership card and lapel pin of the Marine Corps League; however, in a case where the

applicant is unable to attend an obligation ceremony, said applicant shall be required, by signature

on membership application, assume the obligation of membership.

Section 7005. Membership Transfer. Any member in good standing may transfer from one

Detachment to another, without payment of additional dues or transfer fees, upon his application to

and approval of the gaining Detachment and of the losing Detachment. (See enclosure seven (7)).

a. Members-At-Large must be certified as members in good standing by the National Chief

Operating Officer.

b. The losing Detachment, upon receipt of a member's request for transfer, must process this

request within thirty (30) days. If the request is approved, this action is noted on the request for

transfer and appropriate copes are forwarded to the gaining Detachment. If the request for transfer

is disapproved, the Detachment must note this action on the request and notify the member making

the request. Copies are then forwarded to the losing Detachment's Judge Advocate and Department

Judge Advocate for their files.

c. The gaining Detachment, upon receipt of a member's request for transfer, will vote on

whether or not they will accept the member's request for transfer into their Detachment. This vote

must take place within thirty (30) days of receipt of the request form. If the request for transfer is

disapproved, the Detachment must note this action on the request and notify the member making

the request. Copies are then forwarded to the gaining Detachment's Judge Advocate, the losing

Detachment's Judge Advocate and the Department Judge Advocate for their files.

Section 7010. Death of a Member of the Marine Corps League

a. Upon notification of the demise of any member, the Detachment Chaplain shall:

(1) Immediately contact the family of the deceased member for the purpose of offering

any assistance and presenting expressions of condolence.

(2) Without delay, report the death of the member directly to both the National Chaplain

and Department Chaplain (if applicable). The report will cite the full name of the deceased, name,

address, and phone number of next of kin (if applicable), and any known funeral arrangements.

(3) Utilize the "Notice of Death" form. See AP Enclosure (8) or the forms are available

from National Headquarters or the MCL National website. This form will be in four parts: Detach

and retain the bottom copy. Forward the balance to the Department Chaplain. The Department

Chaplain will retain the bottom copy and forward the balance to National Headquarters "ATTN:

Membership". National Headquarters will forward a copy to the National Chaplain.

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b. It shall be the duty of all members of the Marine Corps League who are not prevented by

distance or unavoidable cause to attend the funeral services of a deceased member. To this end, the

Detachment Commandant with assistance of the Detachment Chaplain and Adjutant/Paymaster

shall develop a plan to notify Detachment members in a timely manner.

Section 7015. Membership

a. Honorary Active Duty Member. Detachments, Departments and the National

Headquarters may, at the discretion of the respective Commandant, issue Honorary Membership

to Active Duty Marines, FMF Corpsmen and Navy Chaplains, free of charge, for the entire tour of

their active military duty. These Honorary Active Duty Members will be entitled to the rights,

privileges and benefits available to a Regular Member, except for receipt of the official printed

publication but will be eligible to obtain a copy of the official publication on line at no charge. In

addition, members in this category will not be counted as an eligible voting delegate member in

accordance with these Administrative Procedures, Chapter Two, Section 2025, nor will this

category of membership be eligible to hold an elected office in the Marine Corps League.

b. Corporate Member. There will be four types of Corporate Membership based on the

amount of the donation.

(1)

Corporate Member will receive a handsome Corporate Membership Plaque.

(2) Corporate Members' names will appear in the authoritative Marine Corps League

Publication.

(3) Complimentary Subscription to the Marine Corps League Publication.

(4) A Corporate Membership Lapel Pin will be presented to the Director of the

participating Corporation. (Additional lapel pins, up to five, will be presented to the Director of the

participating corporation. (Additional lapel pins, up to five, will be presented to the Corporation

upon request).

(5) The corporate membership program will be operated in full compliance with the

Internal Revenue Service (IRS) regulations in regard to the Marine Corps League non-profit status

and rules governing fund raising. Corporate Membership will be restricted in states where such

transactions/solicitations are inconsistent with local statutes.

Type of Membership

Coat

Annual Renewal Fee

Bronze Membership

$1,000.00

20% of original membership cost

Silver Membership

$ 2,000.00

20% of original membership cost

Gold Membership

$ 5,000.00

20% of original membership cost

Platinum Membership

$10,000.00

(one time) None- Lifetime Member

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(6) All funds from the Corporate Membership Program will be deposited into the

Marine Corps League General Fund. A double entry system will be comprised with the operating

funds used for the payment of all expenses from the legitimate percentage lesser side of funds

deposited. All payments of expenses shall be monitored by the National Comptroller, in

accordance with the Administrative Procedures, Chapter Three, Section 3025.

(7) The distribution of the larger percentage side of the funds derived from the

Corporate Membership Program will be determined by the League members present at the

National Convention.

Section 7020. Membership Application. Any person eligible for membership in the Marine

Corps League under the provisions of the National Bylaws and Administrative Procedures of the

Marine Corps League may initiate application for membership by completing a standard

application form to include the signature and presenting the application to a sponsoring member of

the League with all required dues and fees. As an alternative, the applicant may mail a completed

and signed standard application form to the National Headquarters with all required dues and fees.

Add the following question to the application for Membership with a Yes___ or No___ checkbox.

This would be added on the line following Type of Application -

New ( ), Renewal, ( ), Phone ( )

"Have you ever been convicted of a felony? YES __ NO __If yes is checked, I agree to waive my

rights under the Privacy Act and disclose the nature of the felony conviction for consideration of

membership in the Marine Corps League."

a. The standard application form published by the National Headquarters shall include the

requirement for completion of identifying information, date, administrative data as may be

considered appropriate, a signature, and the following printed certification:

Administrative Change -"I hereby certify that I am currently serving or have served honorably in

the United States Marine Corps, "ON ACTIVE DUTY," for not less than ninety (90) days and

earned the Eagle, Globe and Anchor;* or have served or am currently serving in the United States

Marine Corps Reserve and have earned no less than ninety (90) Reserve Retirement Credit Points;

or that I have served or am currently serving as a U.S. Navy Corpsmen who has trained with

Marine FMF Units in excess of ninety (90) days and earned the Marine Corps Device (clasp) or the

Warfare Device worn on the Service Ribbon, authorized for FMF Corpsmen; or have served or are

currently serving as a U. S. Navy Chaplain and have earned the FMF Badge serving with Marines;

If discharged, I am in receipt of a DD Form 214 or a Certificate of Discharge indicating

"Honorable Service". ("Honorable Service" will be defined by the last DD Form 214 or Certificate

of Discharge that the applicant received). General Discharge under Honorable Conditions is

acceptable. By signature on this application, I hereby agree to provide proof of honorable

service/discharge upon request. I hereby authorize the National Chief Operating Officer, Marine

Corps League to obtain an un-redacted copy of my latest DD Form 214 from the Marine Corps

custodian of Official Military Personnel Files (OMPF), and/or verification of honorable service if

deemed necessary to verify my eligibility for regular membership in the Marine Corps League. I

understand the DD Form 214 may contain information such as military awards, training, and

character of service.

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b. The standard application form received by a member-sponsor shall be turned in to the

Detachment official designated to receive such applications, along with all dues and fees, as soon

as practicable, but not later that the next regularly scheduled meeting of the Sponsor's Detachment.

c. The Detachment Adjutant shall read and record the application at the proper time, stating

all pertinent data including name of sponsor, and clearly state that the required dues and fees have

been verified and are in the possession of the Detachment staff. The Detachment

Adjutant/Paymaster must include the original signed application form with the

Membership Transmittal Form when forwarding the Transmittal to National

Headquarters. (If deemed necessary, a COPY of the application may be kept on file at the

Detachment level) (No applicant shall be present for that portion of the meeting in which the

application is being considered.)

d. The acceptance of applicants to membership in a Detachment is the sole province of the

Detachment.

e. In cases where an applicant is rejected for membership, all monies received from the

affected applicant shall be returned to such applicant by the sponsoring member.

Section 7025. Membership Dues and Fees. The payment of annual National Membership

dues entitles all members in good standing an automatic subscription to the Marine Corps League

publication, and enrollment privileges in any National Group Insurance Programs that may be in

effect.

a. The National annual per capita dues and fees shall be recommended by the Budget and

Finance Committee at the Mid-Winter National Staff Meeting and require approval by the

delegates at the National Conventions, provided that the general membership has been advised, in

writing, of the proposed dues amount not less than sixty (60) days prior to the convening of the

convention. An announcement in the Marine Corps League Magazine, Summer Issue, will

suffice as written notification.

b. An initiation fee shall be recommended by the Budget and Finance Committee. The

initiation fee shall be as is approved by the delegates at the National Convention. The fee shall be

collected for each new member in addition to the annual National dues. Each new member shall be

provided an official membership lapel button which shall be provided by National Headquarters.

c. All of the National membership dues and fees which are due National Headquarters are in

addition to the dues of a Detachment and a Department which are authorized under the provisions

of the Administrative Procedures, Chapter Five, Section 5010 and Chapter Six, Section 6010.

d. The membership year and the annual dues shall expire on the 31st day of August of each

year. New members joining the MCL between 1 July and the last day of February will pay the full

amount of the current National Dues + $5.00 Initiation fee and will have a membership expiration

date of the following year (13 or 14 months). New members joining between 1 March and 30 June,

will pay ½ half the current National Dues + $5.00 Initiation fee. The Current Annual renewal rate

will be due on the 31st day of August of each year.

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Section 7030. Good Standing. All members shall be considered in good standing in the

Marine Corps League.

a. Except when:

(1)

Required dues are not paid, and transmitted, on or before membership expiration

date as is shown on the member's card.

(2) A member is indebted or in arrears to the member's Detachment, Department, or to

National Headquarters.

(3) Under suspension as punishment upon the adjudication of guilt as is provided in

Chapter Nine, Section 9010 of the Administrative Procedures.

b. In all cases involving the transfer of a member of a Detachment, the losing Detachment

approving of the transfer shall certify in writing if the transferring member is in good standing.

(See Enclosure Seven (7) Administrative Procedures).

Section 7035. Delinquent Member. A member shall be identified as delinquent whenever the

member's dues are not paid and transmitted on or before membership

expiration date as shown on

member's card.

a. Such member shall be retained in the delinquent status for a maximum one year, during

which time the member may erase this status by making payment of all dues in arrears and all dues

current and provided that the member is not indebted to the member's Detachment, Department, or

to National Headquarters.

b. Should the affected member remain in the delinquent status in excess of one year, such

member shall be dropped from all membership rolls. The member may be restored to "good

standing" status through the processing of a standard application form as a renewing member and

forward the applicable renewal fee as currently established. Initiation fees are no longer

applicable to delinquent members. A member who is delinquent and wishes to retain the

"continued membership status" shall do so by submitting the standard application form which shall

be accompanied by ALL past dues which have accumulated during the entire period of the

applicant's delinquent status.

c. No delinquent member may be transferred.

Section 7040. Ineligible Member

a. If the there is reason to believe a member of the Marine Corps League does not meet the

qualification to be a member, this (these) reason(s) must be submitted in writing, to the

Detachment Commandant who will require the Detachment Judge Advocate to investigate the

charge as presented.

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b. If the Detachment Judge Advocate determines that the member does not have the

necessary qualifications to be a member, the Detachment Judge Advocate will present a written

report of his/her investigation with a draft of a disciplinary charge to the members of the

Detachment. Any member of the Detachment may make a motion for disposition of the proposed

disciplinary charge. If a motion to file a charge with the Department Judge Advocate is adopted,

the Detachment Judge Advocate will file the charge in accordance with NAP Section 9000.

c. If the person to be investigated is the Detachment Commandant, the request will be

given

to the Detachment Senior Vice Commandant.

d. If the person to be investigated is the Detachment Judge Advocate, the Detachment

Commandant will appoint a Past Detachment Commandant to hold the investigation.

Section 7045. Members-at-Large. Any person desirous of joining the Marine Corps League

may make application on a standard application form accompanied by the application fees as

established by the delegates at National Convention, direct to National Headquarters or by

presenting the application to a Regular Member of the Marine Corps League. All applicants who

submit applications on line or via mail for Regular Membership as a Member-At-Large must

include a DD-214 that includes nature of discharge, establishing their eligibility for Regular

Membership as set forth in the National Bylaws, Article V, Section 500. Applications for

Member-At-Large will not be accepted for Associate Membership; however, current Associate

Members in a detachment may make a transfer request to Member-At-Large.

The National Chief Operating Officer at National Headquarters shall be the sole judge of the

membership classification of Members-At-Large, once he/she is in receipt of and has verified the

appropriate documentation (outlined above). If it is determined that the applicant is eligible for

Regular Membership, the National Chief Operating Officer will cause the Member to be processed

in as a Regular Member. If it is determined the applicant is not eligible, the National Chief

Operating Officer will notify the applicant they do not qualify. Applications for Member-At-Large

Regular membership submitted "in person" to National Headquarters or to any Regular Member of

the League will be treated in the same manner as any applicant seeking to join a Detachment. Proof

of eligibility should be requested in any instance where uncertainty exists.

a. Effective on the renewal date, subsequent annual dues of Members-At-Large as

established by the delegates all the National Convention, shall be remitted to National

Headquarters.

b. A member who is in good standing in a Detachment may become a Member-At-Large

(M-A-L) in the following manner;

(1) The Member submits a Request for Transfer (see Enclosure Seven (7)) with Section

1 completed, and instead of a desired Detachment, the "or to M-A-L status" will be checked.

(2) The Detachment Paymaster (or Adjutant/Paymaster) submits the Request for

Transfer with Section 2 completed by the Detachment Commandant, on a Dues Transmittal via the

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jurisdictional Department Paymaster (or Adjutant/Paymaster), who forwards the Request to

National Headquarters.

(3) Upon approval at National Headquarters of the Request for Transfer to M-A-L

status, the Department and National Headquarters shall remove the name of the Member from the

Detachment Membership Roster. National Headquarters shall carry the Member on its

Membership Roster as a Member-At-Large.

(4) A Detachment from which a Paid Life Member resigns shall no longer be eligible to

participate in the life interest distribution on behalf of said Paid Life Member; however, should the

Paid Life Member thereafter become affiliated with a Detachment, such Detachment shall be

eligible to participate in the life interest distribution of said Life Member.

(5) For the purpose of this subsection, a "member in good standing” shall mean a

member as described in the Administrative Procedures, Article Six, Section 6030.

c. A Member-At-Large is eligible to affiliate with a Detachment or sign the application for a

Charter without further payment of a fee or dues; provided said member is in good standing at the

time of affiliation or the charter is issued. A Detachment which accepts a Member-At-Large shall

submit a Request for Transfer attached to a Dues Transmittal via the jurisdictional Department

Paymaster (or Adjutant/Paymaster) to National Headquarters requesting that said member be

transferred from a Member-At-Large status to member status of the Detachment.

d. In any case in this section where a jurisdictional Department does not exist, the

Detachment will submit the forms directly to National Headquarters.

Section 7050. Life Members. Regular or Associate Members of the Marine Corps League who

are in good standing (as defined in the National Administrative Procedures, Section 7030 - GOOD

STANDING - All members shall be considered in good standing in the Marine Corps League, (a)

except when: (1) Required dues are not paid, and transmitted, on or before expiration date as is

shown on the member's card, may become a LIFE MEMBER, upon proper payment of the fee, as

is required herein. A LIFE MEMBER shall be subject to the payment of NO further dues to that

Detachment, Department, or National. Such member shall have all the privileges, rights, and

benefits enjoyed as a member so long as that LIFE MEMBER shall live. Should a Marine Corps

League member choose to become a member in multiple Detachments, they must become a

member in good standing by paying Annual dues and then Life Membership dues in each

additional Detachment, if they so desire. The Life Membership fee shall be as established by the

National Convention.

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a. The full Life Membership fee shall be paid to National Headquarters with no discounts, no

rebates, and no installment plan, whether such fee is paid by the individual or awarded

b. National Headquarters shall retain fifty percent (50%) of the LIFE MEMBER fees

received, which will be designated for the General Fund. The remaining sum shall be placed in

investments that are secure and are intended to produce maximum income with minimum risk.

c. An amount of four and one-half percent (4.5%) of the average Fiscal Year ending balance

of the Life Member Fund for the trailing three-year period ending 30 June shall be distributed as

follows:

(1) Commencing with the beginning of the fiscal year of the second anniversary year,

and each subsequent July 1st anniversary year of all participating LIFE MEMBERS on the active

rolls of the Marine Corps League, the LIFE MEMBER'S Detachment, Department, and National

Headquarters will share proceeds derived above based on the ratio of 1/3 to Detachment, 1/3 to

Department, and 1/3 to National Headquarters (General Fund). In a case where the LIFE

MEMBER does not belong to a Detachment or a Department, the proceeds which would be due to

the Detachment or the Department will accrue in its entirety to National Headquarters (General

Fund).

(2) Prior to above stated second anniversary year of a LIFE MEMBER'S

participation, no interest will be distributed for that LIFE MEMBER.

(3) Using 1 and 2 above as a firm base for departure, if at any time the ratio of interest

realized from this fund should exceed thirty dollars ($30.00) per annum, per participant, the

portion over that thirty dollars ($30.00) shall be returned to the blocked fund to further augment the

growth of the principal.

(4) Progressively, should at any time the ratio of interest realized from this fund exceed

forty-five dollars ($45.00) per annum, per participating Life Member, that portion over the

forty-five dollars ($45.00) shall be distributed through the General Fund as follows: Twenty-five

percent to the General Fund to offset increased costs of operations and seventy- five percent to

support the Scholarship Fund.

(5) Should a participating LIFE MEMBER die, resign his/her membership or be

expelled from the Marine Corps League, the members quota of interest division shall terminate.

Age Category

MCL 2014

0-35

$500.00

36 40

$400.00

41-50

$400.00

51-64

$300.00

65- over

$200.00

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d. When a participating LIFE MEMBER dies, resigns his/her membership or is expelled

from the Marine Corps League, the "unused" portion of the member's original investment in Life

Membership shall remain in the blocked fund. NO REFUND shall be made to the survivors, the

former member, nor to his/her Department or Detachment.

e. When a Department or Detachment which awards a Life Membership or wishes for the

Awardee to become a National LIFE MEMBER, it is necessary for the Detachment or

Department to pay to National Headquarters the participating fee stated herein, and the LIFE

MEMBER and the Detachment or Department would be participants.

f. National Headquarters shall keep, in a separate non-participating file, all those present

LIFE MEMBERS who have received such Life Membership as an Award as well as all future

National Awardees.

g. All Past National Commandants, all Past National Adjutant/Paymasters and all Medal of

Honor recipients who are members of the Marine Corps League, shall be carried on the rolls on the

National, Department, and Detachment as paid up LIFE MEMBERS of the Marine Corps League

(nonparticipating).

h. LIFE MEMBER Interest:

(1) Determine the number of GROSS PLM PARTICIPANTS: (GPLM = Last PLM #

issued - #173 and prior)

(2) Determine the number of DECEASED PLM PARTICIPANTS: DPLM

(3) Determine the number of NEW PLM PARTICIPANTS: NPLMP

(4) Determine the GROSS ANNUAL INTEREST AVAILABLE from total blocked

fund: GAIE

(5) Formula for computations:

GLMP-DPLM-NPLM = ED Eligible for Distribution

GAIE/ED = GD (Gross Distribution per PLM)

GAIE/ED*.334 =NATS

GAIE/ED*.333 =DPTS

GAIE/ED*.333 =DETS

(NOTE: + for addition, - for subtraction, * for multiplication, / for division)

Section 7055. Certification of Life Members. Each Detachment will annually audit its

participating Life Members as shown on the Quarterly Member Listing of 30 June each year.

Following the audit, the Detachment will annotate a copy of the Quarterly Member Listing with

appropriate remarks to show additions, deletions and other adjustments. Each adjustment will

include the reason, and whenever possible, will cite supporting documentation (i.e. Dues

Transmittals, Transfer Forms, etc.) to assist in correcting the records in National Headquarters.

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The annotated Listing will be certified to be correct as annotated by the Detachment Commandant

and the Detachment Adjutant/Paymaster (or Paymaster) and will be returned to the National

Adjutant/Paymaster at National Headquarters through the Department no later than 31 December

following its receipt. No funds from the interest on the Life Member Fund will be distributed to a

detachment until the certified listing is received at National Headquarters. Should a Detachment

fail to submit the annual Eligible Life Member Audit by 31 December of a given year that

Detachment's quota of the interest distribution shall remain in the blocked fund.

Section 7060. Dual Membership. (Membership in more than one Detachment by the same

individual). When a member of the Marine Corps League becomes a regular member in good

standing in more than one detachment, such membership in the subsequent detachments shall be

counted for voting strength at department and national conventions only as an associate member.

Such regular member shall be a regular voting member in the detachment of such member's

greatest tenure unless he/she makes a signed written request for transfer of voting rights to the

receiving detachment, which upon acceptance shall forward the copies of the transfer of voting

rights to National Headquarters via the jurisdictional Department Paymaster or

Adjutant/Paymaster if a department exists. The Transfer Form, Enclosure Seven, will be utilized

for the purpose of transfer of voting rights to another detachment.

Section 7065. Resignation

a. The member will submit his/her resignation from the Marine Corps League to the National

Commandant via the Department Commandant and the Division National Vice Commandant with

a copy to the Detachment Commandant. In the event that the member has pending Chapter Nine

charges against him/her, the member must resign "with prejudice".

b. After consultation with the Detachment Commandant, the Department Commandant will

forward the resignation to the National Commandant via the Division National Vice Commandant

within fourteen (14) calendar days, stating:

(1) The circumstances of the resignation; and

(2) His/her recommendations, if any.

c. The Division National Vice Commandant will forward the resignation to the National

Commandant within fourteen (14) calendar days with comments, if any.

d. The National Commandant will:

(1) Accept the resignation and direct the National Adjutant/Paymaster to remove the

member from the rolls. He/she will then forward the original resignation to the National Chief

Operating Officer.

(2) Determine alternate administrative action.

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e. If directed by the National Commandant, the National Adjutant/Paymaster will remove

the member from the rolls and notify the member by USPS mail that his/her name has been

removed from the rolls effective retroactively do the date of the resignation letter, with an e-mail

copy to the Division National Vice Commandant and the Department Commandant who will

inform the Detachment Commandant.

f. The member forfeits his/her life membership by resigning. The money paid for the life

membership and any remaining "regular membership" dues is not refundable.

g. Unless the resignation was "with prejudice" - to rejoin the Marine Corps League the

member must apply as a new member to a detachment of his/her choice.

Section 7070. Membership Numbers. When a new Member is joined into the Marine Corps

League, they shall be assigned a new sequential Membership Number immediately following the

Membership Number assigned to the Member immediately preceding them. Once assigned, the

Membership Number will be maintained for that particular Member. Membership Numbers once

assigned will not be reassigned to another Member even though the original Member may have

died, become delinquent and dropped off the Membership Rolls, have Resigned, or have been

Expelled from the Marine Corps League. The same stipulation applies to the Paid Life

Membership Number.

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CHAPTER EIGHT

Subsidiaries and Subordinates

Section 8000. IRS Reports

a. IRS Forms 990 and 990-EZ - Each Detachment, Department or other entity, including

the National subsidiary organizations and National subordinate groups, identified in the below

sections of Chapter Eight, which directly or indirectly operates under the Congressional Charter

and/or the name of the Marine Corps League must annually file with National Headquarters, via

their Department, if such exists, a true and complete copy of the front page of its IRS Form 990 or

990-EZ (whichever is required to be filed with the IRS) no later than the due date of filing by IRS

rules and regulations, normally by November 15 following the end of the fiscal year of June 30,

unless an extension has been requested.

b. IRS Form 990-N - Those Detachments, Departments or other entities which qualify

under the IRS regulations may elect to file an IRS Form 990-N, an e-postcard on-line filing. Since

there is no printed coy of this filing, these entities will file a copy of the E-Mail Acceptance

Receipt that is returned from the IRS. The submission will be via their Department Paymaster. The

Department Paymaster will forward the Acceptance Receipts to National Headquarters or may

consolidate these receipts into a single document showing the name of the organization, the EIN,

the Submission ID Number, and the date the submission was accepted by the IRS. If a consolidated

single report is submitted, the document will be certified by the Department Commandant and the

Department Paymaster as true and correct and then submitted to National Headquarters. Where

there is no jurisdictional Department, the copy of the Acceptance Receipt will be submitted

directly to the National Chief Operating Officer.

c. The IRS Form 990 reports will be utilized by National Headquarters to update the annual

report required by our Group Exemption filing requirements to the IRS. Failure to file the

appropriate 990 reports to the IRS and updating of our annual filing will subject the subordinate or

subsidiary entity to the loss of its exempt non-profit status.

Section 8005. Relationship with Subsidiary Organizations. The Marine Corps League

recognizes and adopts each of the organizations listed below in this Chapter as official subsidiary

organizations of the Marine Corps League which shall ever be subject to the authority,

supervision, direction, control and discipline of the Marine Corps League at the National level,

only. Each of these subsidiary organizations operates as a separate entity under its own by-laws,

as amended. Individual Marine Corps League Members as well as Detachments, Departments

and Divisions are encouraged to work with and support the subsidiary organizations at their own

level; however, no Member of the Marine Corps League, unless a registered member of the

specific organization, shall interfere in any way with the day-to-day operations of the subsidiary

organization. The same restriction applies to Detachments, Departments and Divisions of the

Marine Corps League.

Section 8010. Subsidiary Organizations. The following are official subsidiary organizations

of the Marine Corps League and must be an IRS Code 501(c)4 Non-Profit Organization under the

Marine Corps League IRS Umbrella 0955.

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a. Marine Corps League Auxiliary. The Marine Corps League recognizes and adopts the

Marine Corps League Auxiliary as the official subsidiary Women's Auxiliary of the Marine Corps

League and declares that the Marine Corps League Auxiliary shall ever be subject to the control

and supervision of the Marine Corps League.

b. Military Order of the Devil Dogs. The Marine Corps League recognizes and adopts the

Devil Dogs as an official subsidiary organization of the Marine Corps League which shall ever be

subject to the authority, supervision, direction, control and discipline of the Marine Corps League.

Membership in the Military Order of Devil Dogs shall be limited to regular members of the Marine

Corps League, consistent with the restrictions and requirements of the Constitution and Bylaws of

the Military Order of Devil Dogs.

c. Military Order of the Devil Dog Fleas. The Marine Corps League recognizes the

Military Order of Devil Dog Fleas as an official subsidiary organization of the Marine Corps

League Auxiliary which shall ever be subject to the authority, supervision, direction and discipline

of the Marine Corps League. Membership in the Military Order of Devil Dog Fleas shall be limited

to members of the Marine Corps League Auxiliary.

d. The Marine of the Year Society. The Marine Corps League recognizes the Marine of the

Year Society as an official subordinate group of the Marine Corps League which shall ever be

subject to the authority, supervision, direction and control and discipline of the Marine Corps

League.

e. The Past National Commandants Society. The Marine Corps League recognizes the

Past National Commandants Society as an official subordinate group of the Marine Corps League

which shall ever be subject to the authority, supervision, direction and control and discipline of the

Marine Corps League.

Section 8015. Relationship with Independent Organizations. The following are independent

organizations associated with the Marine Corps League. Each of them have their own EIN and

are not responsible to the Marine Corps League under the Umbrella 0955.

a. Marine Corps League Youth Physical Fitness Program. The Marine Corps League

recognizes the Marine Corps League Youth Physical Fitness Program as an official subordinate

group of the Marine Corps League which shall ever be subject to the authority, supervision,

direction, control and discipline of the Marine Corps League.

b. Marine Corps League Foundation. The Marine Corps League recognizes the Marine

Corps League Foundation as an official subordinate group of the Marine Corps League which shall

ever be subject to the authority, supervision, direction, control and discipline of the Marine Corps

League.

c. Young Marines of the Marine Corps League. The Marine Corps League recognizes the

Young Marines of the Marine Corps League as an official subsidiary organization of the Marine

Corps League which shall ever be subject to the authority, supervision, direction, control and

discipline of the Marine Corps League at the National level. (Such authority and control does not

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extend to Divisions, Departments or Detachments.) The Young Marines of the Marine Corps

League operates as a separate entity under its own by-laws, as amended. Marine Corps League

Detachments are encouraged to work with and support the local units. No member, Division,

Detachment or Department of the Marine Corps League, unless a registered member of the Young

Marines staff, shall interfere with the day-to-day operations of the Young Marines of the Marine

Corps League.

d. Marines Helping Marines, Inc. The Marine Corps League recognizes the Marine Corps

League – Marines Helping Marines – Wounded Marines Program as an official subordinate group

of the Marine Corps League which shall ever be subject to the authority, supervision, directions

and control and discipline of the Marine Corps League. (At this time, the Marines Helping

Marines, Inc has been temporary closed until their services are again needed.)

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CHAPTER NINE

GRIEVANCE AND DISCIPLINE

SECTION 9000 - DEFINITIONS

The goal of this chapter shall be to ensure that matters are expeditiously, fairly and justly heard.

a. Petitioner. The Petitioner is the member or Detachment or Department filing a

grievance or disciplinary charge. The Petitioner shall be in good standing (See National

Administrative Procedures, Section 7030). If the Petitioner is a Detachment or

Department, each member of the Board of Trustees shall sign the disciplinary charge and

state his office.

b. Respondent. The Respondent is the member or Detachment or Department against

whom either a grievance or disciplinary action has been filed.

c. Grievance. A Grievance is an injustice which gives grounds for complaint because it is

harmful or unjust.

(1) The written grievance shall specify:

(a) what is alleged to have occurred,

(b) when it was alleged to have occurred,

(d) the names of the parties and witnesses, and

(e) such other supporting information as may be necessary to adequately inform the

Respondent, so a defense may be prepared.

(2) A Grievance does not subject the Member, Detachment, or Department to

punishment. The goal of the grievance is to resolve the injustice.

(3) Prior to the written Grievance being filed with the Jurisdictional Judge Advocate, the

Grievance may be considered by the Detachment to attempt to mediate the problem.

(4) When a Grievance is filed with the Jurisdictional Judge Advocate (see Section

9000(e) below) by the aggrieved Member, in accordance with Section 9015 of this chapter, the role

of the Detachment is then terminated, and the Grievance moves forward in accordance with those

procedures.

d. Disciplinary Charges. A Disciplinary Charge is a formal accusation that a member,

Detachment, or Department has violated the Bylaws or Administrative Procedures of the Marine

Corps League and disciplinary punishment is sought. The Charges shall reference the subsection

of Section 9040 or section of the National Bylaws violated.

(1) A Disciplinary Charge shall specify:

(a) what is alleged to have occurred,

(b) when it was alleged to have occurred,

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(d) the names of the parties and witnesses, and

(e) such other supporting information as may be necessary to adequately inform the

Respondent, so a defense may be prepared.

(2) Detachments do not have any disciplinary jurisdiction upon any member.

e. File. A Grievance or Disciplinary Charge is filed by submitting the original of the

document with the Jurisdictional Judge Advocate by certified mail return receipt requested. A

Grievance or Disciplinary Charge is filed, and the Chapter Nine procedures triggered thereby

become effective the date it is received by the Jurisdictional Judge Advocate.

f. 75-Day Clock. The time period from the date the Grievance or Disciplinary Charge is

filed to the date the Jurisdictional Judge Advocate publishes the written decision of the Hearing

Board. Various sections of Chapter Nine have time milestones that must be met during the 75 day

period.

g. Appointing Authority. The Department Commandant of the Department where the

Grievance or Disciplinary Charge has been filed or the National Commandant in the case of

national charges.

h. Jurisdictional Judge Advocate. The Department Judge Advocate or the National Judge

Advocate depending on which level has jurisdiction. In the event of disqualification of the

Department Judge Advocate or the National Judge Advocate, the member appointed to replace

him.

i. Counsel. A member of the Marine Corps League selected by the Petitioner or the

Respondent to represent him in prehearing, hearing, and post-hearing procedure under Chapter

Nine. The member selected must be:

(1) in good standing and

(2) a member of the Marine Corps League for at least a year.

j. Party. Party means the Petitioner or Respondent.

k. Member. Member means a Member of the Marine Corps League.

l. Gender. As used herein the use of a masculine pronoun shall include both the male and

female gender as specifically applicable to the party involved.

Section 9005. Rules of Evidence

a. Rules of Evidence. The rules of evidence prevailing in courts of law and/or equity shall

not be controlling in actions under this chapter.

b. Admissibility and Credibility. All questions of admissibility of evidence and the

credibility of witnesses and evidence shall be determined by the Hearing Board. The Board’s

ruling shall not be overturned on appeal unless the ruling is clearly in error.

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c. Oath. All testimony will be given under oath. The oath will be: “I do solemnly affirm

to tell the truth, the whole truth, and nothing but the truth.”

d. Burden of Proof. The Petitioner has the burden of proving his allegations. Any

countercharges made by the Respondent must be proved by the Respondent.

e. Standard of Proof. The Petitioner must prove the allegations by a preponderance (51%)

of the evidence.

f. Admissibility. To be admissible, evidence must be relevant and trustworthy.

(1) Relevant: evidence having any tendency to make the existence of any fact that is

of consequence to the determination of the disciplinary charge or grievance more probable or less

probable than it would be without the evidence;

(2) Trustworthy: there is no compelling reason not to believe the information from

the witness or in the exhibit.

g. Objections. Either party or a board member may object to the admission of an exhibit or

facts testified to by a witness based on the standard in Section 9005f above.

(1) The party will state the basis for the objection and facts to support the objection.

(2) The chairman of the Hearing Board shall rule on the objection as: (i) “overruled”; or

(ii) “sustained,” in which case the evidence may not be considered by the Hearing Board in

deliberations.

Section 9010. Rules of Prehearing Procedure. The rules of procedure prevailing in courts of

law and/or equity shall not be controlling in actions under this chapter. All questions as to the

regularity of the proceedings shall be determined by the Hearing Board. The Hearing Board’s

ruling shall not be overturned on appeal unless the ruling is clearly in error. The goal of this

chapter shall be to ensure that matters are expeditiously, fairly and justly heard.

Section 9015. Filing, Service of Copies, Correspondence

a. Filing by Petitioner and Respondent. Petitioner and Respondent shall submit all

documents required to be filed by this chapter by certified mail return receipt requested.

b. Correspondence and Service of Copies by Petitioner and Respondent. Copies and

correspondence from and to the Petitioner and Respondent required by this chapter shall be served

by certified mail return receipt requested.

c. Notices and Correspondence Between Hearing Board & NJA. Notices and

correspondence between the Hearing Board and the National Judge Advocate or the National

Judge Advocate and National Headquarters and/or Board of Trustees only requires regular mail.

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d. Electronic Communications. The use of electronic communications such as email and

fax notices:

(1) are not sufficient for filing, copy, or notice purposes except as permitted below for

the National Board of Trustees, and

(2) do not meet deadlines as set forth in this chapter.

e. Vote by National Board of Trustees not in active Session. On any vote under this

chapter by the National Board of Trustees while not in active session, notice by e-mail directed to

the National Chief Operating Officer shall be deemed sufficient.

f. Filing Grievance or Disciplinary Charge. The Petitioner shall file the Grievance or

Disciplinary Charge in writing with the Jurisdictional Judge Advocate by certified mail return

receipt requested.

(1) The day after receipt by the Jurisdictional Judge Advocate is Day One on the

75-day clock.

(2) The Petitioner shall serve copies of the Disciplinary Charge or Grievance upon the

Respondent, the Department Commandant, the National Commandant, and the National Judge

Advocate by certified mail return receipt requested.

(3) A failure to accept or a refusal to accept certified mail or sign for the receipt of such

mail after due notice from the U.S. Postal Service shall be deemed to be good service.

(4) When the Disciplinary Charge is filed, the Chapter Nine procedures triggered

thereby become effective when it is received by the Jurisdictional Judge Advocate.

g. Respondent’s Reply to Grievance or Disciplinary Charge. The Respondent shall

have ten (10) days to respond to the Jurisdictional Judge Advocate in writing concerning his

defense to the alleged grievance or disciplinary charge but need not respond if he so chooses.

h. 75-Day Clock. The Jurisdictional Judge Advocate is responsible for ensuring that the

time limits of the 75-day clock in the various sections of Chapter Nine are met as closely as

possible.

i. Computing Time Limits in Sections

(1) The day after the date of receipt of a document is counted as Day One (1).

(2) The postmark on USPS mail is considered the date of filing for purposes of

computing whether a document has been filed within the time limits stated in the applicable

section.

(a) On Certified mail the postmark on the certified receipt is the date of filing.

(b) On first class mail the postmark on the envelope is considered the date of filing.

to be the date of the document. The presumption may be rebutted.

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(3) The day after the date of:

(a) receipt of certified mail return receipt requested as shown on the green card or

(b) refusal to accept certified mail return receipt requested is day one of the period

to respond to the enclosed document.

(4) First class mail is presumed to be received four (4) days after the date of postmark

and the fifth day is Day One of the time period in effect.

(5) Proof of timely fling or service is on the proponent. A certified mail receipt issued

and postmarked by the U.S. Post Office at the time of mailing constitutes proof of date of filing or

service.

Section 9020. Prehearing Duties

a. Counsel. If a party will be represented by counsel, that party shall notify the

Jurisdictional Judge Advocate of the name of the counsel within five (5) days after counsel accepts

the party’s request.

b. Petitioner’s Witnesses. The Petitioner is responsible to invite witnesses to testify on his

behalf. The Petitioner may submit notarized statements from any witness that cannot appear at

the hearing in person.

c. Respondent’s Witnesses. The Respondent is responsible to invite witnesses to testify

on his behalf. The Respondent may submit notarized statements from any witness who cannot

appear at the hearing in person.

d. Notice of Hearing. The Jurisdictional Judge Advocate shall notify the parties of the date

and location of the hearing not less than twenty days prior to the convening date of the Board.

(1) A request for a change of hearing date or location shall be filed in writing with the

Jurisdictional Judge Advocate, who shall immediately forward the request to the Chairman of the

Hearing Board. The Chairman shall respond in writing to the request using his best judgment.

Copies of the request and the Chairman’s ruling shall be attached to the record as a Board exhibit.

(2) With the notice the Jurisdictional Judge Advocate shall enclose copies of Section

9000, Section 9005, Section 9010, Section 9025 or Section 9040, Section 9065, and Section 9080.

(3) If the Respondent is absent from the hearing the Jurisdictional Judge Advocate shall

make the return receipt (green card) a Board exhibit to document notice.

e. Notice of Composition of Hearing Board. The Jurisdictional Judge Advocate shall

notify the Petitioner and Respondent of the names of the members appointed to the Hearing Board

no less than twenty (20) days prior to the convening date of the Board.

f. Challenges to Members of the Hearing Board

(1) Both the Petitioner and Respondent shall have ten (10) days from the date of receipt

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of the notice to challenge in writing any appointed member. A challenge shall be filed with the

Jurisdictional Judge Advocate. Absent a timely challenge, the Hearing Board shall be deemed to

be fair and impartial.

(2) Petitioner and Respondent shall each have one preemptory challenge. All other

challenges must be for good cause.

(3) The Jurisdictional Judge Advocate is not subject to challenge except for good cause.

If the challenge to the Jurisdictional Judge Advocate is sustained, the appointing authority will

appoint a replacement, preferably a past National Judge Advocate or Past National or Department

Commandant.

(4) After conferring with the Jurisdictional Judge Advocate, the appointing authority

shall determine if the challenge(s) is sustained.

(5) The appointing authority will appoint replacements for all sustained challenges and

the Jurisdictional Judge Advocate will notify the Petitioner and the Respondent of such

replacements. Replacements are subject to challenge for good cause. The challenge shall be

made within ten (10) days of receipt of the notification.

(6) When challenges are made to the composition of the Hearing Board, it may cause the

process to be lengthier than would fit into the normal timing of the sample chronology suggested in

Attachment 3. In such case, the appointing authority will have the authority to adjust the timeline

accordingly, and will ensure that all parties are notified on a timely basis.

(7) Appointed Hearing Board members who may have a conflict of interest through

friendship, marriage, family relationship or prejudice shall recuse themselves from sitting on the

Hearing Board.

g. Parties Lists of Exhibits and Witnesses to Jurisdictional Judge Advocate. Not less

than fifteen (15) days before the hearing, the Petitioner and the Respondent shall mail to the

Jurisdictional Judge Advocate a complete list of witnesses and copies of:

(1) Notarized statements from any witness who cannot appear at the hearing in person;

(2) All exhibits to be offered into evidence.

(3) Any witness not listed, or exhibit offered but not previously provided may be heard

or admitted at the discretion of the Hearing Board under such terms and conditions as it shall

require.

h. Jurisdictional Judge Advocate Lists to Petitioner and Respondent. The Jurisdictional

Judge Advocate will mail to the Petitioner and Respondent:

(1) A list of witnesses to be called by the Board;

(2) Copies of all exhibits with exhibit numbers to be introduced by the Board;

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(3) A list of all witnesses to be called by the parties; and

(4) Copies of all exhibits with exhibit numbers or letters provided by the Petitioner and

the Respondent not less than five (5) days prior to the convening of the Hearing Board.

i. Motion of Failure to Follow Procedure

(1) A complaint of failure to comply with the prehearing procedure required in Chapter

Nine shall be made in writing with supporting exhibits attached and filed with the Jurisdictional

Judge Advocate not later than five days prior to the date of the hearing.

(2) The motion shall state:

(a) the procedure allegedly not followed and pertinent section,

(b) the facts supporting the allegation of failure, and

(3) The proponent shall serve the other party a copy at the time of filing.

(4) Allegations of failure of Jurisdictional Judge Advocate to comply with Section

9020(h) above may be presented in writing at the hearing.

(5) The motion shall be argued at the hearing prior to evidence being taken and ruled on

by the Chairman.

(6) A complaint of failure to follow procedure not raised at the hearing is deemed

waived.

Section 9025. Grievances

a. Written Grievance. If a member, detachment, or department has a grievance against

another member, detachment, or department, the following procedure will be followed:

(1) Prior to the grievance being filed with the Jurisdictional Judge Advocate, the

grievance may be considered by the Detachment to mediate the problem. When a grievance is

filed with the Jurisdictional Judge Advocate by the aggrieved member, the role of the Detachment

is then terminated, and the grievance moves forward in accordance with Section 9025.

(2) The Petitioner shall file the grievance in writing with the Jurisdictional Judge

Advocate clearly stating the basis for the grievance. The grievance shall specify: what is alleged

to have occurred, when it was alleged to have occurred, where it was alleged to have occurred, the

names of the parties and witnesses, and such other supporting information as may be necessary to

adequately inform the Respondent, so a defense may be prepared.

(3) The Petitioner shall serve a copy of the grievance upon the Respondent, the

Department Commandant and the National Judge Advocate by certified mail return receipt

requested.

(4) A failure to accept or a refusal to accept certified mail or sign for the receipt of such

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mail after due notice from the USPO shall be deemed to be good service.

(5) The Respondent shall have ten (10) days to file a written response with the

Jurisdictional Judge Advocate by certified mail return receipt requested stating his defense to the

alleged grievance but need not respond if he so chooses.

b. Jurisdictional Judge Advocate Action

(1) Upon receiving the grievance, the Department Judge Advocate shall have twenty

days in which he shall review the grievance and response (if any) and act as mediator in the

dispute.

(2) If the Department Judge Advocate is successful in resolving the grievance, he shall

in writing report the settlement to the Department Commandant and serve a copy of the report on

the parties and the National Judge Advocate.

(3) If the grievance is not settled, the Department Judge Advocate may conduct an

informal investigation to determine the merit of the grievance.

(4) If the Department Judge Advocate determines that the grievance does not have

merit, he may dismiss the grievance. The Petitioner may appeal the dismissal to the National Judge

Advocate as provided in Section 9080.

c. Appointment of Hearing Board. Upon receiving the report from the Jurisdictional

Judge Advocate that the grievance is not resolved, the Department Commandant shall then appoint

a Hearing Board composed of himself as chairman, the Jurisdictional Judge Advocate and a

minimum of two other members. No member of the Petitioner’s detachment or the Respondent’s

detachment may be appointed to a Hearing Board, including the Jurisdictional Judge Advocate and

Department Commandant. Appointed Hearing Board members who may have a conflict of

interest through friendship, marriage, family relationship or prejudice shall recuse themselves

from sitting on the Hearing Board. Any challenge to the composition of the Board shall be made

in accordance with Section 9020(f) of this chapter.

d. Convening the Hearing Board. The Hearing Board shall convene a hearing at a time

and place of its convenience within forty (40) days of the appointing order.

e. Notice of Hearing

(1) The Jurisdictional Judge Advocate shall notify the parties of the date and location of

the hearing not less than twenty days prior to the convening date of the Board.

(2) The Jurisdictional Judge Advocate shall enclose copies of Section 9000, Section

9005, Section 9010, Section 9025 or Section 9040, Section 9065, and Section 9080 with the notice,

which shall state (1) the right to counsel and (2) the requirement to submit a list of witnesses and

copies of exhibits.

f. Change of Location or Date. A request for a change of the hearing date shall be made in

accordance with Section 9020(d).

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g. Notice of Composition of Hearing Board. The Jurisdictional Judge Advocate shall

notify the Petitioner and Respondent of the names of the members appointed to the Hearing Board

not less than twenty (20) days prior to the convening date of the Board. The notice is normally

sent with the notice of hearing.

h. Challenges to Members of the Hearing Board. A challenge to a member of the

Hearing Board shall be made in accordance with Section 9020(f) of this chapter.

i. The Hearing. The hearing shall be conducted in accordance with Section 9070 -

HEARING PROCEDURE of this chapter.

j. Written Summary of the Hearing. The Jurisdictional Judge Advocate shall write a

summary of the hearing as required in Section 9075 of this chapter.

(1) If the grievance is proved, the Hearing Board shall state in its decision the corrective

action necessary to eliminate the grounds for the grievance.

(2) If the grievance is not proved, the written decision shall so state and the matter shall

stand dismissed.

(3) The Jurisdictional Judge Advocate shall serve the written summary within fifteen

(15) days of the hearing on the Petitioner and Respondent with copies to the National

Commandant, the National Judge Advocate, the Department Judge Advocate, and the Department

Commandant.

k. Failure to Take Corrective Action. The failure of a Respondent to take the corrective

action directed by the Hearing Board to resolve the grievance which has been proven may be

grounds for disciplinary charges filed by the Petitioner or any member not on the Hearing Board.

l. Appeal to National Judge Advocate. Either the Petitioner or the Respondent may

appeal the decision of the Hearing Board to the National Judge Advocate. See Section 9080 of

this chapter for procedure.

m. Appeal to National Board of Trustees. Either the Petitioner or Respondent may

appeal the National Judge Advocate’s ruling to the National Board of Trustees. See Section 9085

of this chapter for procedure.

n. Hearing Board Member Expenses. The legitimate travel and lodging expenses of the

Hearing Board shall be a charge against the Department, which shall be reimbursable to the

members upon submission of a voucher to the paymaster of the Department.

Section 9030. Department, Division, or National Grievance

a. If a Department, a Division, a Department Officer, a Division Officer or a National Officer

is the Petitioner or the Respondent, all matters shall be handled directly by the National Judge

Advocate; he and the National Commandant will proceed in accordance with the procedure

outlined in paragraphs 9025.

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b. Either the Petitioner or the Respondent may appeal the Hearing Board's decision to the

National Board of Trustees, in writing via the National Commandant.

(1) Such appeal must be filed within thirty (30) days of the decision of the Hearing

Board stating as clearly as possible the basis for such appeal.

(2) The National Judge Advocate will distribute copies of all pertinent material to the

members of the Board of Trustees.

(3) The Board of Trustees shall render their opinion in writing to National Headquarters

within fifteen (15) days; whereupon the National Judge Advocate will inform the Petitioner of the

decision of the majority of the National Board of Trustees, either sustaining or denying such

appeal with a copy to the National Chief Operating Officer.

(4) The decision of the National Board of Trustees shall be final.

Section 9035. National Convention Grievance

a. If a grievance arises during a National Convention, it shall be immediately presented in

writing to the National Judge Advocate. The National Judge Advocate shall attempt to mediate

the grievance. If mediation is unsuccessful:

(1) The National Judge Advocate shall petition the National Commandant to

immediately convene a Hearing Board of at least three (3) members of the National Board of

Trustees or such other members as the National Commandant shall designate. The National

Commandant may serve as the Chairman of that Hearing Board or shall appoint a Chairman to

serve in his stead.

(2) The Hearing Board may call witnesses. It shall hear appropriate testimony either

orally or by affidavit as set forth in this chapter. A Hearing Board may also conduct its own

independent investigation.

(3) The Hearing Board's decision, which must be affirmed by a majority of the board,

shall be served in writing upon the Petitioner and Respondent immediately.

(4) If the grievance is substantiated and proved, the Hearing Board shall state in its

decision the corrective action necessary to eliminate the grievance.

(5) The Petitioner may appeal the Hearing Board's decision directly to the Convention

and has the burden of proving such grievance to the Convention.

(6) A majority vote of the Convention, with the affected member and/ or delegation(s)

abstaining, will prevail.

b. If the grievance concerns the seating or voting of a Delegate or Delegation, the

Convention shall stand in recess until the matter is resolved.

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c. Any grievance applicable to seating at a National convention shall be filed in writing with

the National Judge Advocate, prior to commencement of the Convention; whereupon he shall

proceed in accordance with Section 9035.

Section 9040. Discipline of a Member, Detachment, Department Officers and Board of

Trustees

a. Violation of the National Bylaws or the National Administrative Procedures.

Whenever a Member, Detachment, Detachment Officer, Department Officer other than the

Commandant, or a Member of the Board of Trustees of a Detachment or Department violates the

National bylaws or the National Administrative Procedures of the Marine Corps League, a

Petitioner may file a disciplinary charge(s) against said Member, Detachment, Detachment

Officer, Department Officer, or a Member of the Board of Trustees of a Detachment or

Department.

b. No Detachment Jurisdiction. Detachments DO NOT have disciplinary jurisdiction

over any member.

c. Filing Disciplinary Charge(s)

(1) A Petitioner shall file a written disciplinary charge(s) setting forth in detail the basis

for the disciplinary charges (See Section 9000(d)) with the Department Judge Advocate by

certified mail return receipt requested.

(2) When a disciplinary charge is filed, the Chapter Nine procedures triggered thereby

become effective when it is received by the Department Judge Advocate.

d. Response to Disciplinary Charge. The Respondent shall have 10 days to file with the

Department Judge Advocate his written response to the disciplinary charge. He shall serve a copy

of the defense on the Petitioner. The Respondent need not respond if he so chooses.

e. Department Judge Advocate Action

(1) Upon receiving disciplinary charge, the Department Judge Advocate shall have

twenty calendar days in which he:

(a) May conduct an informal investigation to determine the merit of the disciplinary

charge; and

(b) Should explore the possibility of a negotiated settlement.

(2) If the Department Judge Advocate determines that the disciplinary charge does not

have merit, he may dismiss the charge. The Petitioner may appeal the dismissal to the National

Judge Advocate as provided in Section 9080.

(3) If a settlement is negotiated, the Department Judge Advocate shall in writing report

the settlement to the Department Commandant with a copy to the parties and the National Judge

Advocate.

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(4) If there is merit and no settlement has been negotiated, the Department Judge

Advocate shall in writing so inform the Department Commandant.

f. Appointment of Hearing Board. Upon receiving the Department Judge Advocate’s

report that the disciplinary charge has merit and a settlement has not been reached, the Department

Commandant shall immediately appoint a Hearing Board.

(1) The Hearing Board shall be composed of the Department Commandant as chairman,

the Department Judge Advocate and a minimum of two other members. No member of the

Petitioner’s detachment or the Respondent’s detachment may be appointed to a Hearing Board,

including the Department Commandant and Department Judge Advocate. Hearing Board

members who may have a conflict of interest through friendship, marriage, family relationship or

prejudice shall recuse themselves.

(2) A challenge to the composition of the Board shall be made in accordance with

Section 9020(f) of this chapter.

g. Convening of Hearing Board. The Hearing Board shall convene at a time and place of

its convenience within forty days from its appointment.

(1) The Department Judge Advocate shall notify the parties of the date and location of

the hearing not less than twenty days prior to the convening date of the Board.

(2) The Department Judge Advocate shall enclose copies of 9000, Section 9005, Section

9010, Section 9025 or Section 9040, Section 9065, and Section 9080 with the notice, which shall

state (1) the right to counsel and (2) the requirement to submit a list of witnesses and copies of

exhibits.

(3) A request for a change of hearing date or location shall be filed in writing with the

Department Judge Advocate within ten days of the receipt of the notice(s). The Department

Judge Advocate shall immediately forward the request to the Chairman of the Hearing Board, who

shall respond in writing to the request using his best judgment.

h. Conducting the Hearing. The hearing shall be conducted in accordance with Section

9070 of this chapter.

i. Findings of the Hearing Board. The findings of the Hearing Board shall be a section of

the written summary of the hearing. See Section 9075.

(1) The Department Judge Advocate shall write the findings of the Hearing Board

within 15 days of the hearing.

(2) The Board shall make a finding of “guilty” or “not guilty” on each charge and

specification.

(3) A finding of “guilty” requires a vote for “guilty” by a majority of the Board

members.

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(4) The findings shall also state the punishment awarded by the Board.

(5) If any disciplinary charge is not proved, the findings shall state “not guilty”; and

(6) A copy of the written summary of the hearing shall be served on the Petitioner, the

Respondent, the Department Commandant, the Department Judge Advocate, the National Judge

Advocate, and National Chief Operating Officer (less exhibits).

j. Appeal to National Judge Advocate. An appeal of the Hearing Board’s decision may

be made to the National Judge Advocate by either the Respondent or Petitioner. See Section 9080

of this chapter.

k. Appeal to National Board of Trustees. Either the Petitioner or Respondent may file an

appeal of the National Judge Advocate’s ruling to the National Board of Trustees. See Section

9085 of this chapter.

l. Expenses. The legitimate travel and lodging expenses of the members of the Hearing

Board shall be a charge against the Department, which shall reimburse the members upon

submission of a voucher to the paymaster of the Department.

Section 9045. Department Commandant or Department

a. In the event the Respondent is a Department Commandant or Department, the following

procedure shall be followed:

(1) Disciplinary Charges shall be submitted in writing to the National Judge Advocate

and to the Respondent, with a copy to the National Commandant.

(2) Proof of service upon the Respondent shall be provided to the National Judge

Advocate by the Petitioner by either service in hand by the Department Sergeant at Arms or by

certified return receipt mail return receipt requested as set forth herein.

b. The National Judge Advocate may, at his discretion, conduct a preliminary investigation

to:

(1) determine the merit of the charge.

(2) explore the possibility of a negotiated settlement.

c. If the charge appears to be valid, and if it appears to the National Judge Advocate that a

negotiated settlement is not likely, or upon his own initiative, the National Judge Advocate shall

proceed to:

(1) Petition the National Commandant, who shall appoint a Hearing Board of not less

than three (3) nor more than five (5) members, including the National Judge Advocate. The

National Commandant may, at his discretion, appoint current or former members of the Board of

Trustees.

(2) The Hearing Board shall convene a hearing in the state in which the disciplinary

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charges arose, at a time and place of its convenience. Any challenge to the composition of the

Hearing Board or to the notices given concerning such hearing must be made at least ten days prior

to the start of the hearing or shall be deemed to have been waived.

(3) The Hearing Board may call witnesses but is under no obligation to do so. The

Petitioner has the burden of proving any and all disciplinary charges against the Respondent to the

satisfaction of the Hearing Board.

(4) The Hearing Board shall hear appropriate testimony either orally or by affidavit as

set forth in this chapter. A hearing board may also conduct its own independent investigation.

d. The decision of the Hearing Board shall be made in writing and must be affirmed by a

majority of the Hearing Board.

(1) If any disciplinary charge is substantiated and proved, the Hearing Board shall so

state in its decision its finding relating to the evidence and shall also state the punishment awarded

by the Haring Board.

(2) If any disciplinary charge is not substantiated or proved, the written decision shall so

state.

(3) The written decision shall be forwarded within fifteen (15) days to the National

Commandant with a copy to the National Judge Advocate. The National Judge Advocate will

affect proper service upon the Petitioner and the Respondent, with copies to all of the participating

parties and the National Chief Operating Officer.

e. The Respondent or Petitioner may appeal the decision of the hearing board in writing

within thirty (30) days to the National Board of Trustees via the National Commandant setting

forth as clearly as possible the basis for such appeal.

(1) The National Chief Operating Officer will distribute copies of all pertinent material

to the members of the Board of Trustees.

(2) The Board of Trustees shall render their opinion in writing to National Headquarters

within fifteen (15) days; whereupon the National Chief Operating Officer will inform the

Petitioner and the Respondent of the decision of the majority of the National Board of Trustees,

either sustaining or denying such appeal.

(3) Any member of the Board of Trustees who shall have served on the subject Hearing

Board shall abstain from voting on the appeal.

f. The Respondent or Petitioner may appeal the decision of the National Board of Trustees in

writing setting forth as clearly as possible the basis for such appeal directly to National Convention

via the National Chief Operating Officer.

(1) Any appeal to the convention must be made within thirty (30) days of the receipt of

the decision of the National Board of Trustees and not less than thirty (30) days prior to the

commencement of the National Convention.

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g. The legitimate travel and lodging expenses of the Hearing Board shall be charged against

National Headquarters and shall be reimbursable upon submission of a voucher to the National

Chief Operating Officer.

Section 9050. National Officers and Board of Trustees

a. If the Respondent is a National Officer or member of the National Board of Trustees, other

than the National Commandant or National Judge Advocate, the procedure shall be as follows:

(1) Charges shall be filed with the National Judge Advocate, who will thereupon cause

service of same either in hand by the National Sergeant at Arms or by certified mail, return receipt

requested as provided herein upon the Respondent, with copies to the National Board of Trustees.

b. The National Judge Advocate may conduct a preliminary investigation to determine:

(1) The merit of the charge.

(2) The possibility of a negotiated settlement.

c. If the charge appears to be valid and has merit, and if it appears to the National Judge

Advocate that a negotiated settlement is not likely, or upon his own initiative, the National Judge

Advocate shall proceed to:

(1) Petition the National Commandant, who shall appoint a Hearing Board of not less

than three (3) nor more than five (5) members, including the National Judge Advocate. The

National Commandant may, with discretion, appoint current or former members of the Board of

Trustees. If the charge is not found to merit further proceedings such charge shall be dismissed,

and the Petitioner shall be so notified by the National Judge Advocate.

(2) The Hearing Board is empowered to convene a hearing at a time and place of its

convenience. Any challenge to the composition of the Hearing Board or to the notices given

concerning such hearing must be made at least ten days prior to the start of the hearing or shall be

deemed to have been waived.

(3) The Hearing Board may call witnesses but is under no obligation to do so. The

Petitioner has the burden of proving any and all disciplinary charges against the Respondent to the

satisfaction of the Hearing Board.

(4) The Hearing Board shall hear appropriate testimony either orally or by affidavit as

set forth in this chapter. A hearing board may also conduct its own independent investigation.

d. The decision of the Hearing Board shall be made in writing and must be affirmed by a

majority of the Hearing Board.

(1) If any disciplinary charge is substantiated and proved, the Hearing Board shall so

state in its decision its finding relative to the evidence and shall also state the punishment awarded

by the Hearing Board.

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(2) If any disciplinary charge is not substantiated or proved, the written decision shall so

state.

(3) The written decision shall be forwarded within fifteen (15) days to the National

Commandant with a copy to the National Judge Advocate. The National Judge Advocate will

affect proper service upon the Petitioner and the Respondent, with copies to all of the participating

parties.

e. The Respondent or Petitioner may appeal in writing within thirty (30) days to the National

Board of Trustees via the National Commandant setting forth as clearly as possible the basis for

such appeal.

(1) The National Chief Operating Officer will distribute copies of all pertinent material

to the members of the Board of Trustees.

(2) Each member of the Board of Trustees shall render their opinion in writing to

National Headquarters within fifteen (15) days; whereupon the National Chief Operating Officer

will inform the Petitioner and the Respondent of the decision of the majority of the National Board

of Trustees, either sustaining or denying such appeal.

(3) Any member of the Board of Trustees who shall have served on the subject Hearing

Board shall abstain from voting on the appeal.

f. The Respondent or Petitioner may appeal the decision of the National Board of Trustees in

writing setting forth as clearly as possible the basis for such appeal directly to National Convention

via the National Chief Operating Officer.

(1) Any appeal to the convention must be made within thirty (30) days of the receipt of

the decision of the National Board of Trustees and not less than thirty (30) days prior to the

commencement of the National Convention.

g. The legitimate travel and lodging expenses of the Hearing Board shall be charged against

National Headquarters and shall be reimbursable upon submission of a voucher to the National

Comptroller.

Section 9055. National Commandant

a. In the event the National Commandant shall be the Respondent the following procedure

shall be followed:

(1) The National Senior Vice Commandant and the National Judge Advocate shall

determine if the charge is serious enough to merit further proceedings.

(2) If it is not found to merit further proceedings such charge shall be dismissed, and the

Petitioner shall be so notified by the National Judge Advocate.

b. If found to have merit, the disciplinary charges shall be deemed filed with the National

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Judge Advocate, who will thereupon cause service of same upon Respondent, with copies to the

National Board of Trustees.

c. The National Senior Vice Commandant shall immediately convene the entire National

Board of Trustees (excluding the National Commandant) to serve as a Hearing Board. A quorum

shall consist of at least eight (8) Board members.

d. If the Hearing Board finds it is in the best interest of the Marine Corps League, it may, by

a two-thirds (2/3) vote, temporarily suspend the National Commandant from the duties of his

office.

e. The Senior Vice Commandant shall serve as Chairman of the Hearing Board.

(1) The Board shall conduct a hearing at National Headquarters at its own convenience,

call witnesses, hear testimony, and it may conduct its own independent investigation.

f. The Hearing Board's decision, which must be affirmed by a two-thirds (2/3) vote, shall be

served upon the National Commandant within fifteen (15) days of date of decision.

g. The National Commandant may appeal within thirty (30) days to the Senior Vice

Commandant, via the National Chief Operating Officer, who shall appoint an appeals board

(Board of Appeals) which shall be comprised of a minimum of five (5) Past National

Commandants, none of which shall be current members of the National Board of Trustees. The

Board of Appeals shall concern itself only with the appeal and a majority vote by the Board of

Appeals is required for a decision.

h. The National Commandant may further appeal the decision of the Board of Appeals

directly to the National Convention in writing, via the National Chief Operating Officer.

(1) Any appeal to the convention must be made within thirty (30) days of the receipt of

the decision of the Board of Appeals and not less than thirty (30) days prior to the commencement

of the National Convention.

i. The legitimate travel and lodging expenses of the Hearing Board or Board of Appeals shall

be charged against National Headquarters and shall be reimbursable upon submission of a voucher

to the National Chief Operating Officer.

Section 9060. National Judge Advocate

a. In the event the National Judge Advocate shall be the Respondent the following procedure

shall be followed:

(1) The charges shall be filed with the National Commandant, who shall affect service

upon the Respondent and all participating parties.

b. The Junior Past National Commandant and National Senior Vice Commandant shall

determine if the charge is serious enough to merit further proceedings. If it is not found to merit

further proceedings such charge shall be dismissed, and the Petitioner shall be so notified by the

Junior Past National Commandant.

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c. If any charge is found to have merit:

(1) The National Senior Vice Commandant as Chairman shall immediately convene a

Hearing Board, comprised of himself and four (4) other members of the National Board of

Trustees.

(2) The Hearing Board is empowered to convene a hearing at a time and place of its

convenience. Any challenge to the composition of the Hearing Board or to the notices given

concerning such hearing must be made prior to the start of the hearing or shall be deemed to have

been waived.

(3) The Hearing Board may call witnesses but is under no obligation to do so. The

Petitioner has the burden of proving any and all disciplinary charges against the Respondent to the

satisfaction of the Hearing Board.

(4) The Hearing Board shall hear appropriate testimony either orally or by affidavit as

set forth in this chapter. A hearing board may also conduct its own independent investigation.

d. If the Hearing Board finds it is in the best interest of the Marine Corps League, by a

two-thirds (2/3) vote, it may temporarily suspend the National Judge Advocate from the duties of

his office.

e. The decision of the Hearing Board shall be made in writing and must be affirmed by a

majority of the Hearing Board.

(1) If any disciplinary charge is substantiated and proved, the Hearing Board shall so

state in its decision its findings relating to the evidence and shall also state the punishment awarded

by the Hearing Board.

(2) If any disciplinary charge is not substantiated or proved, the written decision shall so

state.

(3) The written decision shall be forwarded within fifteen (15) days to the National

Commandant who will affect proper service upon the Petitioner and the Respondent, with copies

to all of the participating parties.

f. The Respondent or Petitioner may appeal in writing within thirty (30) days to the National

Commandant setting forth as clearly as possible the basis for such appeal.

(1) Upon appeal, the National Commandant shall appoint an appeal board which shall

be comprised of a minimum of five (5) Department Judge Advocates, none of which shall be a

current member of the National Board of Trustees.

(2) This Appeal Board shall concern itself only with the appeal and a majority vote by

the Board is required for a decision.

g. The National Judge Advocate may further appeal the decision of the Board of Appeals

directly to the National Convention in writing via the National Chief Operating Officer.

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(1) Any appeal to the convention must be made within thirty (30) days of the receipt of

the decision of the Board of Appeals and not less than thirty (30) days prior to the commencement

of the National Convention.

h. The legitimate travel and lodging expenses of the Hearing Board shall be charged against

National Headquarters and shall be reimbursable upon submission of a voucher to the National

Chief Operating Officer.

Section 9065. Duties and Rights at the Hearing Procedure

a. Duties and Rights of Petitioner

(1) The Petitioner has the burden of proving the grievance or disciplinary charge by a

preponderance (51%) of the evidence. Failure to meet the burden is grounds for dismissing the

grievance or disciplinary charge.

(2) The Petitioner is responsible for inviting witnesses to testify on his behalf.

(3) The Petitioner is responsible to present admissible evidence relevant to the

grievance or disciplinary charge.

(4) The Petitioner shall file a complete list of witnesses, notarized statements from any

witness that cannot appear at the hearing in person, and copies of all exhibits to be offered into

evidence with the Jurisdictional Judge Advocate fifteen (15) days prior to the convening of the

Hearing Board. Any witness not listed, or exhibits offered but not previously provided, may be

heard or admitted at the discretion of the Hearing Board under such terms and conditions as it shall

require.

(5) The Petitioner may have a member of the Marine Corps League act as his counsel

but the counsel must have been a member of the Marine Corps League for at least a year.

(6) The Petitioner or his counsel has the right to examine and cross examine witnesses.

b. Duties and Rights of Respondent

(1) A Respondent has the right to file a written response with the Department Judge

Advocate to a grievance or disciplinary charge filed against him but need not do so at his choice.

(2) The Respondent is responsible for inviting witnesses to testify on his behalf and to

present admissible evidence in his defense relevant to the grievance or disciplinary charge against

him.

(3) The Respondent’s failure to appear or provide evidence shall not prevent the

Hearing Board from making appropriate findings.

(4) The Respondent shall file a complete list of his witnesses, notarized statements from

any witness that cannot appear at the hearing, and copies of all exhibits to be offered into evidence

with the Jurisdictional Judge Advocate fifteen (15) days prior to the convening of the Hearing

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Board. Any witness not listed, or exhibits offered but not previously provided may be heard or

admitted at the discretion of the Hearing Board under such terms and conditions as it shall require.

(5) The Respondent may have a member of the Marine Corps League act as his counsel

but the counsel must have been a member of the Marine Corps League for at least a year.

(6) The Respondent or his counsel has the right to examine and cross examine

witnesses.

c. Duties of the Recorder: Official Recording of the Proceedings

(1) The chairman of the Hearing Board will appoint a recorder, preferably from the local

area, to record the proceedings by audio tape or digital recording. The recorder shall:

(a) Be the sole operator of the recording devise;

(b) Maintain a log of audio tape or digital recording activities (See Attachment 9-1);

Jurisdictional Judge Advocate, who will sign the log as custodian. The recording shall be filed

with the written summary of the hearing. See Section 9075;

(d) A duplicate of the log will be sent with all requests for copies of audio tapes or

digital recordings; and

(e) Not participate in the Hearing Board’s deliberations.

(2) There will be no audio tape or digital recording of the proceedings other than the

official recording taken by the recorder.

(3) The Board will make available to the parties upon written request filed with the

Jurisdictional Judge Advocate a copy of the recording of the hearing. The request shall be made

in writing within ten (10) days of receipt of the copy of the summary of the hearing.

(4) The cost of reproduction of the audio tapes or digital recordings will be paid by the

party requesting the copy.

(5) If the Petitioner or Respondent requests a copy of the recording of the hearing, the

thirty (30) day appeal period in Section 9080 (a) shall commence upon receipt of the copy of the

recording.

d. Duties of Sergeant at Arms. The chairman of the Hearing Board will appoint a

Sergeant at Arms preferably from the local area. The duties of the Sergeant at Arms are to

preserve order and to perform other duties as required by the Chairman of the Hearing Board.

e. Duties of Hearing Board

(1) Hearing shall be held in executive session.

(2) The Hearing Board shall conduct the hearing following Section 9070 below.

(3) The Hearing Board may but is not obligated to invite witnesses and obtain exhibits

other than those designated by the Petitioner and the Respondent.

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Section 9070. Conducting the Hearing

a. Preliminary Events. The Chairman calls the hearing to order and:

(1) Announces that the hearing will be held in executive session;

(2) Directs the Sergeant at Arms to:

(a) Secure the hearing room: only the members, parties, counsel, and recorder may

be present and

(b) Lead the pledge of allegiance.

(3) States who is present and the billet of each person.

(4) Directs the Jurisdictional Judge Advocate to enter the exhibits in the record.

b. Exhibits

(1) Prior to the hearing the Jurisdictional Judge Advocate marks exhibits as follows:

(a) Board Exhibits. At a minimum the following exhibits are marked as board

exhibits:

B-1 Appointing and Convening Order;

B-2 Grievance or Disciplinary Charge*; and

B-3 If Respondent is absent a copy of the Notice of Hearing sent to the

Respondent with a copy of certified receipt with postmark and the return receipt (green card)

attached.

NOTE. *If the charge(s) or grievance filed does not number or letter the clearly different actions

alleged, the Jurisdictional Judge Advocate shall make such designations on the charges filed or on

a separate page submitted as a Board Exhibit for purposes of taking evidence and making findings.

(b) Petitioner’s Exhibits. The Petitioner’s exhibits are marked: P-1, P-2, etc.

NOTE. The exhibits shall be marked before copies are mailed to the parties.

(2) On the record the Jurisdictional Judge Advocate announces the list of exhibits.

(3) On the record the Jurisdictional Judge Advocate asks in turn if Petitioner or

Respondent has an objection to any exhibit. See Section 9005 (f) for basis for objection.

(4) The Chairman of the Board shall rule on each objection that the exhibit is:

(a) admitted;

(b) not admitted; or

(5) On the record the Jurisdictional Judge Advocate announces which exhibits have

been admitted in evidence.

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c. Motions on Failure to Follow Prehearing Procedure. (See Section 9010)

(1) The proponent shall offer his written motion of failure to comply with the prehearing

procedure required in Chapter Nine, which has been filed with the Jurisdictional Judge Advocate

not later than five days prior to the date of the hearing. The Chairman may allow a written or oral

motion submitted at the hearing if the proponent has good cause for not filing timely.

(2) The Jurisdictional Judge Advocate shall mark a copy of the motion as the party’s

exhibit next in order.

(3) The proponent of the motion shall argue his case and present relevant exhibits.

(4) The Jurisdictional Judge Advocate shall respond to the proponent’s case.

(5) The Chairman shall rule on the motion: granted or denied.

(6) A complaint of failure to follow procedure not raised at the hearing is deemed

waived.

d. Witnesses Sworn

(1) Oath. All testimony will be given under the oath: “I do solemnly affirm to tell the

truth, the whole truth nothing but the truth.”

(2) The Jurisdictional Judge Advocate shall administer the oath to the witnesses:

(a) as a group prior to opening statements; or

(b) individually as called.

e. Opening Statements. Each party may give an opening statement. The Petitioner is first

and the Respondent is second.

f. Petitioner’s Case. The Petitioner calls his witnesses. Any witness called but not listed

or exhibit offered but not previously provided may be heard or admitted at the discretion of the

Hearing Board under such terms and conditions as it shall require. The sequence of questioning

of each witness is:

(1) Direct Examination. Either Petitioner or his counsel, but not both, shall examine a

witness by question and answer. At the Board’s discretion a witness may read a statement into

evidence.

(2) Cross-Examination. Either Respondent or his counsel, but not both, may

cross-examine the witnesses on topics covered during the direct examination. The Board may

permit questions into additional topics.

(3) Redirect. Either Petitioner or his counsel, but not both, may ask questions on

topics covered in cross examination.

(4) Recross. Either Respondent or his counsel, but not both, may ask questions on

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topics covered in redirect.

(5) Board Questions. Board members may ask questions

(a) at any time during direct, cross, re-direct or re-cross and

(b) after the parties have no further questions.

g. Respondent’s Case. Respondent is not required to present a defense. The case the

Respondent does present follows the same format outlined for Petitioner in Section 9070 above.

h. Rebuttal. Petitioner may present evidence in rebuttal to evidence presented by

Respondent.

i. Surrebuttal. Respondent may present evidence in surrebuttal to evidence presented by

Petitioner in rebuttal.

j. Board Evidence. The Board may invite additional witnesses to testify and introduce

additional exhibits. The Chairman shall designate a member of the Board to conduct the direct

examination of the Board witness. Each party or his counsel may cross examine the witness.

k. Additional Session. If the hearing cannot be concluded on the scheduled day, the

hearing may be continued to another day.

l. Closing Arguments. Each party may give a closing argument. Because the Petitioner

has burden of proof he has the last word. The Petitioner closes first and the Respondent is second.

The Petitioner may offer rebuttal.

m. Adjourn the Hearing. Before declaring the hearing adjourned the Chairman states

that:

NOTE. It is advisable to keep the parties and witnesses present until deliberations have been

completed in case questions arise during deliberations.

(1) the findings will be made within 15 days;

(2) the findings will be in writing; and

(3) copies will be mailed to:

the parties,

the National Judge Advocate,

the National Commandant,

the National Adjutant, and

the MODD if applicable.

n. Deliberations on Findings. The Board shall close (go off the record with only Board

members present) to deliberate on findings.

(1) Charges and Specifications

(a) A finding shall be made on each charge and specification.

NOTE. If the charge(s) or grievance filed does not number or letter the clearly different actions

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alleged to be violations, the Jurisdictional Judge Advocate shall make such designations on the

charges or grievance on a separate page submitted as a Board Exhibit for purposes of taking

evidence and making findings.

(b) Findings of guilty shall be made by a majority vote.

(2) Punishment in the Case of a Finding of Guilty in a Disciplinary Hearing (See Section

9095-Punishment).

(a) A finding for punishment shall be by a majority vote.

(b) The Board may make a finding of “No punishment.”

1. Written reprimand;

2. Suspension for a specified period of time; or

3. Expulsion from the MCL.

(d) A Detachment or Department:

1. May receive a reprimand;

2. Charter may be suspended; or

3. Charter may be revoked.

(e) A punishment more than a reprimand and less than suspension that is

reasonable, e.g. letter of apology, restitution, is authorized by this section.

(3) Corrective Action in the Case of a Finding of Guilty in a Grievance Hearing.

(a) Any corrective action necessary to eliminate the grounds for the grievance shall

be directed by a majority vote.

(b) The Board may find “no corrective action is necessary.”

Section 9075. RESULTS OF THE HEARING

a. Written Summary of the Hearing. Within 15 days of the hearing, the Jurisdictional

Judge Advocate shall write a summary of the hearing to include: (See Attachment 4, Sample of a

Written Summary.)

(1) Date and times convened and adjourned of each session;

(2) The names and billets of those present;

(3) A list of the exhibits of the Board, Petitioner, and Respondent with each exhibit

attached to the original summary of the hearing;

(4) A summary of each witness’s testimony;

(5) The findings of the Hearing Board:

(a) Each charge and Specification: guilty or not guilty and

(b) Any punishment in a disciplinary hearing; or

(6) Appeal rights of the parties.

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(7) The summary shall be signed by all members of the Board.

b. Original and Service of Copies of the Written Summary of the Hearing

(1) The original of the written summary of the hearing and the official recording of the

hearing shall be retained in the Department Headquarters files or National Headquarters files for at

least five years with the Jurisdictional Judge Advocate as custodian.

(2) Upon obtaining all members’ signatures, the Jurisdictional Judge Advocate shall

serve a copy of the written summary of the hearing on the parties, the Department Commandant,

the National Judge Advocate, and the National Adjutant (less exhibits).

c. Duties of National Judge Advocate and National Adjutant

(1) If no appeal is filed and the punishment is suspension or expulsion from the Marine

Corps League, the National Judge Advocate shall request in writing by first class U.S. mail that the

National Chief Operating Officer strike or suspend Respondent from the roles.

(2) The National Chief Operating Officer shall strike or suspend the Respondent from

the roles and inform the National Judge Advocate of the action taken by first class U.S. mail and

email.

(3) The National Judge Advocate shall serve a copy of the notice that the Respondent’s

name has been stricken or suspended from the roles on:

(a) The parties by certified mail return receipt requested; and

(b) The National Commandant; the National Division Vice Commandant, the

Department Commandant, the Department Judge Advocate, and if appropriate a National Officer

in the MODD by U.S. mail or by email.

Section 9080. Appeals to the National Judge Advocate

a. Appeal to National Judge Advocate. Either the Respondent or Petitioner or the counsel

of either may file a written appeal of the Hearing Board’s decision to the National Judge Advocate.

The appeal shall clearly state the basis for the appeal.

b. Filing the Appeal

(1) The appeal shall be filed with the National Judge Advocate by certified mail return

receipt requested within thirty (30) days after receipt of the Hearing Board decision. A certified

mail receipt postmarked within such period constitutes proof of filing of the appeal. Any appeal

not filed timely shall be deemed waived absent a showing of good cause, which shall be decided by

the National Judge Advocate.

(a) If the appeal is not timely the National Judge Advocate shall notify the

appealing party in writing stating the reasons for the decision with a copy to the National

Commandant.

(b) If the appealing party (a) contests the National Judge Advocate’s decision that

the appeal is untimely or (b) asserts good cause, he shall file a written request with the National

2019 NATIONAL ADMINISTRATIVE PROCEDURES

9 Aug 2019 AP 9 - 26

Commandant to reinstate his appeal and serve a copy on the National Judge Advocate.

direct the National Judge Advocate to decide the appeal on the merits.

(2) A complete copy of the appeal shall be served on the other party (Respondent or

Petitioner) and to the Jurisdictional Judge Advocate concurrent with the filing of the appeal to the

National Judge Advocate. All copies shall be served by certified mail return receipt requested.

(3) If the Petitioner or Respondent requests a copy of the recording of the hearing, as

provided in Section 9065(c)(3), the thirty (30) day appeal period in Section 9080 shall commence

upon receipt of the copy of the recording.

c. National Judge Advocate Ruling

(1) The National Judge Advocate shall rule on the appeal in writing within thirty (30)

days of receipt of the appeal either granting or denying the appeal.

(2) The National Judge Advocate shall serve copies of his ruling on:

(a) The parties by certified mail return receipt requested, and

(b) The National Commandant, the Division National Vice Commandant, the

Department Commandant, and the Department Judge Advocate by email.

(3) The National Judge Advocate may make his decision from the official recording and

the written summary of the hearing, or he may permit the Petitioner or Respondent or the counsel

of either to make an oral or written argument concerning the appeal after written notice to the other

party. No oral or written argument to or contact with the National Judge Advocate should be

made concerning the appeal absent his specific request for the same.

(4) If the record of the hearing is insufficient or there exist material irregularities in

procedure, the National Judge Advocate may refer the matter back to the Hearing Board to

supplement the record or correct such material irregularity.

(5) Questions of admissibility of evidence, the regularity of the proceedings, and the

credibility of witnesses and evidence determined by the Hearing Board shall not be overturned on

appeal unless the Hearing Board is clearly in error.

Section 9085. Appeals to the National Board of Trustees

a. Appeal to National Board of Trustees. Either the Petitioner or Respondent or the

counsel of either may appeal the National Judge Advocate’s ruling to the National Board of

Trustees. The appeal shall be in writing and state the basis for the appeal.

b. Filing the Appeal. The appeal shall be filed with the National Judge Advocate, copy to

the National Commandant and to the other party, by certified mail return receipt requested within

thirty (30) days after receipt of the National Judge Advocate’s ruling. A certified mail receipt

postmarked within such period constitutes proof of filing the appeal.

(1) Any appeal not filed timely shall be deemed waived absent a showing of good cause.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

9 Aug 2019 AP 9 - 27

(2) The National Judge Advocate shall determine if an appeal is timely.

(a) If the appeal is timely, the National Judge Advocate shall inform the National

Commandant in writing.

(b) If the appeal is not timely the National Judge Advocate notifies the appealing

party in writing stating the reasons for the decision with a copy to the National Commandant.

(3) If the appealing party:

(a) contests the National Judge Advocate’s decision that the appeal is untimely

(b) asserts good cause, he shall file a written request with the National

Commandant to reinstate his appeal and place it on the agenda of the National Board of Trustees.

c. Agenda of National Board of Trustees. If the appeal is timely or good cause is shown,

the National Commandant shall:

(1) place the appeal on the agenda of the National Board of Trustees for review at the

next scheduled meeting of the Board and

(2) notify the National Judge Advocate that the appeal is on the Board’s agenda for a

certain date.

d. Preparing the Appeal for the Board. The National Judge Advocate shall:

(1) Inform the appellant by written notice that:

(a) The appeal will be on the National Board of Trustees agenda on a certain date.

(b) He has until the date certain to submit seventeen copies of his appeal to the

National Judge Advocate for distribution to the National Board of Trustees members.

(2) Draft a brief for the Board:

(a) stating the charges and specifications and findings and pertinent evidence,

(b) commenting on each basis for the appeal, and

Advocate.

(3) Prepare the appeal for distribution to Board members.

e. The National Judge Advocate shall not sit as a member of the National Board of Trustees

to hear the appeal. The National Commandant shall appoint an acting National Judge Advocate

while the appeal is before the National Board of Trustees.

f. Basis for the Board Ruling. The Board may:

(1) Make its decision based on the official recording and the written summary of the

hearing;

2019 NATIONAL ADMINISTRATIVE PROCEDURES

9 Aug 2019 AP 9 - 28

(2) Permit the Petitioner and/or the Respondent or the counsel of either to appear and

argue the matter before the National Board of Trustees after written notice to the other party.

(3) Permit the National Judge Advocate to present his brief orally to the Board.

(4) Take further evidence including evidence in mitigation or aggravation under such

rules and conditions as it may adopt.

g. The Board Ruling. The National Board of Trustees may sustain or reject the ruling of

the National Judge Advocate. If the National Board of Trustees fails to sustain the ruling of the

National Judge Advocate, it shall issue its own decision in writing. The acting National Judge

Advocate shall draft the ruling of the Board. The National Chief Operating Officer shall serve a

copy of the Board ruling on the Petitioner, Respondent, Department Judge Advocate, Department

Commandant, the National Division Vice Commandant, and the National Judge Advocate.

h. No Further Appeal. The decision of the Board of Trustees is final and there is no

further right of appeal.

Section 9090. Suspension of Pending Hearing. In all disciplinary proceedings brought under

Sections 9040, 9045, and 9050 herein, the designated Jurisdictional Judge Advocate shall possess

the discretionary authority to temporarily suspend the Respondent from membership, office or

function pending final resolution of the disciplinary charge. The National Judge Advocate and

National Chief Operating Officer shall be notified in writing of such suspension.

Section 9095. Punishment

a. Following conformance with the procedures outlined in this Chapter, if the Respondent is

adjudged guilty of committing any act which would tend to bring the Marine Corps League into

public disrepute, and/or conduct unbecoming a member of the Marine Corps League, or if he has

violated any of the applicable provisions of the National, Department or Detachment Bylaws or

Administrative Procedures, or any offense set forth in Section 9105 hereof, the Respondent shall

be subject to the following:

(1) A member, or officer at any level, may be punished by written reprimand,

suspension for a specified period of time or be expelled from the Marine Corps League.

(See Section 9080 & 9085)

(2) A Detachment or Department may receive a reprimand; its Charter may be

temporarily suspended; or its Charter may be permanently revoked.

(3) The National Chief Operating Officer shall be notified of all actions taken pursuant

to this section.

b. When the Respondent has been adjudged guilty, and punished by suspension, or expulsion

the Respondent is stricken from the roles of the Marine Corps League for the specified period of

time specified by the adjudication. During that time, the Respondent is not permitted to attend or

participate in any functions of the Marine Corps League, subsidiary and subordinate organizations

or to represent that he is a member of the Marine Corps League. If the Respondent is found in

2019 NATIONAL ADMINISTRATIVE PROCEDURES

9 Aug 2019 AP 9 - 29

violation of a suspension, the Respondent is subject to further charges and possible expulsion from

the Marine Corps League.

c. The administrative procedures for Suspension and Reinstatement are delineated in

Attachment Six (6). The administrative procedures for Expulsion are delineated in Attachment

Seven (7). The administrative procedures for Resignation In lieu of Hearing are delineated in

Attachment Eight (8).

Section 9100. Criminal Acts. Should any member of the League, or any subsidiary

organization, subordinate group or members thereof, violate any of the criminal laws of the United

States, or a State having jurisdiction thereof, the complaint should be made directly to the proper

Federal, State or local authority, and not to the League although such conduct may also be the basis

for a disciplinary charge under this chapter.

Section 9105. Offences. The following offenses are recognized:

a. Violation of oath of membership.

b. Violation of oath of office.

c. Conduct unbecoming a member of the Marine Corps League.

d. Any action detrimental to the League.

e. Conviction of any crime which constitutes a felony in a County, City, State, or Federal

Court in the United States of America. A charge filed alleging a violation of any of the above

offenses shall be processed in accordance with the procedures in Chapter Nine.

Section 9110. Charges Stemming from a Previously Heard Matter. In the event a charge stems

from a previously heard grievance or disciplinary charge, the failure to take corrective action to

resolve a grievance, the failure to comply with a temporary suspension or the punishment issued

during a previously heard matter, the jurisdictional body shall be deemed to be the body who last

heard the proceedings and/or whose findings were the basis of such finding, suspension or

punishment.

a. A charge filed under this section shall be submitted in writing to the National

Commandant and the National Judge Advocate.

(1) If the charge stems from a previously heard matter, the National Judge Advocate

will determine and immediately notify the Commandant of the jurisdictional body to re-convene a

hearing at a time and place of its convenience at, or near, the place of the previous hearing. It may

hear testimony and may conduct its own independent investigation and shall make such additional

findings and render such additional punishment, if any, that it finds necessary to enforce the prior

decision.

(2) If the charge stems from a violation of a temporary suspension, the National Judge

Advocate will determine and immediately notify the jurisdictional Commandant who may, prior to

convening a hearing, conduct his own independent investigation, document his findings, and make

2019 NATIONAL ADMINISTRATIVE PROCEDURES

9 Aug 2019 AP 9 - 30

such findings known to the Hearing Board. If a violation is found the Hearing Board shall render

such additional punishment as may be deemed necessary to enforce the prior punishment.

(3) The Hearing Board's decision, which must be agreed to by a majority of the Hearing

Board, shall be forwarded to Petitioner and the Respondent and the National Judge Advocate

within fifteen (15) days. The National Judge Advocate will thereupon effect proper service of the

Hearing Board's decision to the National Board of Trustees and the National Chief Operating

Officer.

(4) The Hearing Board's decision may be appealed in accordance with the appropriate

section of the Administrative Procedures governing the original charge.

Section 9115. Administrative Expulsion of a Member

a. In the case wherein a Member is convicted of a crime which constitutes a felony in a

County, City, State or Federal Court in the United States of America, the Detachment or

Department in which the member is in good standing, may file appropriate charges in accordance

with the guidelines set forth in Chapter Nine. However, the Member may be given the

opportunity to resign from the Marine Corps League with prejudice, in lieu of filing of charges

under Chapter Nine.

b. In the event the convicted felon Member does not wish to resign and the Detachment or

Department does not desire to retain the convicted felon as a Member, the Detachment or

Department may obtain the applicable court documents wherein the Member was convicted of the

felony and submit the certified court documents to the Department Judge Advocate with a request

to approve the Administrative Expulsion from the rolls of the Marine Corps League with

prejudice.

c. If the Department Judge Advocate approves the Administrative Expulsion request, the

Member will be notified by Certified Mail, copies being provided to the National Headquarters,

Marine Corps League and to the Detachment. The Member may appeal the decision of the

Department Judge Advocate in accordance with Section 9085 within 30 days.

2019 Administrative Procedures - Chapter Nine - Attachment 1

9 Aug 2019 AP Chapter Nine – Attachment 1 - 1

Marine Corps League

National/Department Hearing Board

Log of Recording Activities

Date: _________________

Recorder: ______________________________

Respondent: ______________________________

Petitioner: ______________________________

Recording # _____ Start Time _____ Stop Time _____ Reason _____ Resume _____

Media Change _____ Initials ______

Number of Media Used _______ Type______________ Signatures of Hearing Board Members

_______________ 30 Min ___________________________________

_______________ 90 Min ___________________________________

_______________ 110 Min ___________________________________

_______________ 120 Min ___________________________________

_______________ 30 Min ___________________________________

Signature of Recorder: ______________________________ Date: ________________________

Signature of Media Custodian: _______________________ Date: ________________________

Remarks:

___________________________________________________________________________________

Page ____ of Pages ____

2019 Administrative Procedures - Chapter Nine - Attachment 1

9 Aug 2019 AP Chapter Nine – Attachment 1 - 2

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2019 Administrative Procedures - Chapter Nine - Attachment 2

9 Aug 2019 AP Chapter Nine – Attachment (2) - 1

SAMPLE RITUAL FOR CONDUCTING A HEARING BOARD IN ACCORDANCE

WITH

CHAPTER NINE (9) MCL ADMINISTRATIVE PROCEDURES

Any hearing under Chapter Nine of these Administrative Procedures should be conducted in

orderly and efficient manner enabling the parties to be heard and evidence presented, and

to enable the Hearing Board to make a fair and just decision.

HAVE THE RECORDER START RECORDING

(Have the recorder monitor the recording. When the tape needs to be changed he will

inform

the Chairman who will then stop the proceedings and direct stopping the

recording, changing the tape, and restarting the recording. The Chairman then directs the

continuation

of the proceedings. NO DISCUSSION WILL OCCUR WITH THE RECORDING

STOPPED.)

CHAIRMAN:

Sgt-At-Arms secure the hearing room.

SGT-AT-ARMS:

Aye, Aye sir: The hearing room is secure.

CHAIRMAN:

Sgt-At-Arms led us in the Pledge of Allegiance.

SGT-AT-ARMS: Aye, Aye, sir. Hand

salute.

I pledge allegiance to the flag of the United

States

of America and to the Republic for which it

stands,

one Nation under God, indivisible with

liberty

and justice for all. Ready – Two.

CHAIRMAN:

We are now in Executive Session. This Hearing Board is convened in

accordance with and under the authority of Chapter Nine (9) of the National Marine Corps

League

Administrative Procedures to hear the charges brought by:

______________________________________

against

______________________________________

(PETITIONER) (RESPONDENT)

Today is _______________ (Day) and the date is ______________

and the time is _____.

Everyone will remain quiet and respectful during the conduct of this hearing. You will

not speak unless the Chairman has given you the floor or the person who has the floor

asks you a question. There will be only one person speaking at a time. No one will

speak out of turn and if you violate this rule, the Sgt-At-Arms will escort you from the

hearing room. If you are escorted from the room, you will not return. There will be no

additional warning given. Members of the

Hearing Board may interrupt and ask

questions of any person or witness at any time.

2019 Administrative Procedures - Chapter Nine - Attachment 2

9 Aug 2019 AP Chapter Nine – Attachment (2) - 2

The members of the Hearing Board are as follows:

Chairman Name: _______________________ Position: ______________ Unit: _______________

Judge Ad Name: _______________________ Position: ______________ Unit: _______________

Member Name: _______________________ Position: ______________ Unit: _______________

Other non-voting members of the Hearing Board are

–

Sgt-At-Arms Name: __________________________________.

Recorder Name: __________________________________.

The charges before this Hearing Board are as follows: - (READ CHARGES)

The Judge Advocate will now list and identify for the record all exhibits entered into

evidence currently accepted by the Board:

JUDGE ADVOCATE: (LIST AND IDENTIFY EXHIBITS BY NAME AND N UMBER)

CHAIRMAN:

Are there any challenges or objections to the marked exhibits and affidavits?

If none, so state.

CHAIRMAN:

Are there any additional exhibits to be presented to the Board? (Determine

whether they will be accepted. If accepted, have the JA mark and identify them.)

CHAIRMAN:

The Judge Advocate will now swear in all witnesses. Everyone who will

present evidence to the Board please rise and raise your right hand.

JUDGE ADVOCATE:

Repeat after me: "I do solemnly swear or affirm to tell the truth, the

whole truth, and nothing but the truth."

CHAIRMAN: Be seated.

CHAIRMAN:

The Petitioner may present an opening statement.

(If

desired by the Board)

PETITIONER:

Present opening statement.

2019 Administrative Procedures - Chapter Nine - Attachment 2

9 Aug 2019 AP Chapter Nine – Attachment (2) - 3

CHAIRMAN:

The Respondent may present an opening statement. (If desired by the

Board)

RESPONDENT:

Presents opening statement.

CHAIRMAN:

The Petitioner will call his first witness.

(At this point, the floor is turned over to the Petitioner to present his case. After the

Petitioner finishes his questions then ...)

CHAIRMAN:

The Petitioner may call his next witness.

(The process repeats itself until the Petitioner has presented his case and called all his

witnesses. If, after the Respondent questions a witness, the Petitioner wants to ask another

question or redirect the witness, he may. If he does, the Respondent also gets a chance to

redirect that witness.)

CHAIRMAN:

The Respondent may call his first witness.

(At this point the process repeats with Respondent asking his questions first and then when

is finished, the Petitioner gets a chance to ask his questions of the same witness.)

CHAIRMAN:

The Respondent may present a closing statement. (If desired by the Board).

RESPONDENT: Presents closing statement.

CHAIRMAN: The Petitioner may present a closing statement.

(If

desired by the Board).

PETITIONER:

Presents closing statement.

CHAIRMAN:

There being no more business to be brought before this Board we will proceed to

adjourn. The Board will not render its decision today. The Board will render its decision

writing within fifteen (15) days from today. Both parties will be notified by certified mail with

return receipt.

The

Hearing Board

adjourned.

The

time

is _____________.

STOP

THE

RECORDING

NOTES FOR CONDUCTING HEARING BOARD

CONDUCT

Any hearing under Chapter Nine (9) of these Administrative Procedures should be conducted

in an orderly and efficient manner enabling the parties to be heard and evidence presented,

and to enable the Hearing Board to make a fair and just decision.

2019 Administrative Procedures - Chapter Nine - Attachment 2

9 Aug 2019 AP Chapter Nine – Attachment (2) - 4

Assemble the hearing room so that the Hearing Board is all seated at the same

table facing

the room. The Petitioner and Respondent should have separate tables facing the Hearing

Board.

Have the National Flag and Bible present at the hearing.

The Hearing Board Chairman calls the hearing to order and introduces all of the Hearing

Board members, the Recorder and the Sgt-At-Arms. Announce why the

Sgt-At-Arms is there

and make sure that everyone is perfectly clear that; the

hearing will be orderly, no one will

argue or speak out of turn and that, if they do,

they will be directed to immediately vacate the

hearing room. Never allow the

parties to argue amongst themselves. Strike quickly on the first

attempt, no

matter how minor, and you may prevent any further attempts.

All persons having permission to speak must first identify themselves

before speaking.

This is important for any follow up as a result of an appeal. The

person or persons acting on

an appeal must be able to know who is

speaking when listening to the tape.

If for some reason the hearing cannot be concluded on the day set forth in the

original notice,

the hearing may be re-convened on another day, time and place. The Administrative

Procedures do not set forth a time limitation on what that date should be. However, minimally

comply by setting the first hearing date within the sixty (60) day period from receiving the

grievance or disciplinary charge and then continue the hearing to another date if need be. If

you announce at the hearing, the date, time and place of re-convening the hearing, there is

no requirement to send out additional written notices to anyone. If you do not, and set a

date, time and place later, you must serve new notice by certified mail.

JUDGE ADVOCATE DUTIES

Introduce all exhibits into evidence. All the exhibits should have been previously provided by

the Petitioner and Respondent fifteen (15) days prior to the date of the hearing and the

Petitioner and Respondent should have received a list of all of the exhibits to be introduced

prior to the hearing. The exhibits should be marked consecutively with numbers for the

Petitioner and consecutively with letters for the Respondent.

Exhibit (1) should be the written grievance or disciplinary charges being brought.

Exhibit (2) should be the written response, if any, from the Respondent.

Exhibit (3) should be the written notice to the parties setting out the Hearing Board members and

the date, time and place of the hearing. Attach copies of the certified mail receipts making sure

that the date of service is clear. If the Respondent was served by the Sgt-At-Arms, attach a copy

of his Return of Service showing the date, time and place of service.

If any of the original Hearing Board members were challenged, the written

challenge and the

written notice of replacement should be entered as exhibits along with documentation showing

service to Respondent and Petitioner.

2019 Administrative Procedures - Chapter Nine - Attachment 2

9 Aug 2019 AP Chapter Nine – Attachment (2) - 5

the Hearing Board conducted its own investigation, the written report of the

investigator

should also be an exhibit. NOTE: No member of the Hearing Board

should conduct the

investigation himself. The investigator should be called as a witness by either the Board, the

Petitioner or the Respondent.

If a

Hearing Board

member conducts an investigation himself,

he has created a conflict because he

cannot appear as an independent witness and a Hearing

Board member who must

decide the case.

Mark any notarized affidavits as permitted in this chapter.

HEARING BOARD DECISION

It is recommended that the Hearing Board not announce your findings at this time and that the

Chairman merely notify all parties that the decision will be rendered as required by the

Administrative Procedures within fifteen (15) days.

Write your decision and get a majority vote on the decision.

If a grievance is substantiated, set out what action will be necessary to resolve the

grievance.

If punishment is warranted on a disciplinary charge, set out the punishment

clearly.

Try to make you r decision as clear as possible setting out why you found the way

you did. It is

entirely appropriate to set out that you believed certain evidence or

did not believe certain

evidence. The Hearing Board has the duty to make the

determination as to whom and what

version of events it believes. The Hearing

Board gives whatever weight it chooses to the

evidence. Please remember that in

the event of any appeal of your decision, it is being

reviewed by someone or some

other body, such as the National Judge Advocate or the Board of

Trustees who did

not have the opportunity to view the case and the witnesses, or hear the

evidence,

and that they are relying upon the record created.

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9 Aug 2019 AP Chapter Nine – Attachment (2) - 6

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2019 Administrative Procedures - Chapter Nine - Attachment 3

9 Aug 2019 AP Chapter Nine – Attachment 3 - 1

A SAMPLE CHRONOLOGY

All hearings whether for a grievance or a disciplinary action start with the basic proposition that

from the date of the filing on the complaint to the date of the start of the hearing should be 75

days or less. This chronology is only a guide and assumes a grievance or disciplinary procedure

at the primary Department level where the jurisdictional Judge Advocate is the Department

Judge Advocate and the jurisdictional Commandant is the Department Commandant.

Judge Advocate receives by certified mail from the petitioner the Grievance or

Disciplinary Charge(s) against a respondent with copies to the Department

Commandant, the National Judge Advocate and the National Commandant. The

petitioner must provide evidence of service of the original of the grievance of disciplinary

charge(s) upon the respondent by certified mail/return receipt requested.

The Judge Advocate and/or the Department Commandant have 20 days

in which to conduct a preliminary investigation and/or attempt to obtain

an informal settlement of the grievance or disciplinary charge(s).

If the matter is not settled, the Commandant shall immediately appoint a Hearing

Board comprised of the Department Commandant, the Department Judge Advocate

and at least two other members. The Judge Advocate shall notify the petitioner and the

respondent in writing of the composition of the Hearing Board and the date of the convening of

the hearing which should be within 75 days of the original receipt of the grievance or

disciplinary charge(s). The convening date cannot be less than 20 days from the original receipt.

Administrative Note: Copies of specific Sections of Chapter 9 must be forwarded to the

petitioner and the respondent with this notification. See Section 9040, Paragraph (g)(2).

The petitioner and the respondent each have 10 days to file a written

challenge to the composition of the Hearing Board in accordance with

Section 9010, Paragraph (o) of this chapter. The Judge Advocate is not subject to challenge

except for good cause. Upon receipt of a sustained challenge, the Appointing Authority shall

appoint a replacement who shall be subject to challenge only as specified in Section 9020,

Paragraph (f)(1).

Not less than 15 days before the established hearing date, the petitioner and the

respondent must provide the Judge Advocate with a full list of all witnesses and a

list and copy of all exhibits and all notarized statements to be presented to the

Hearing Board. Note that if the hearing date is less than 75 days then you count backwards from

the hearing date to establish the date upon which these materials must be provided.

Administrative Note: The date these materials must be provided should be included in the

notification sent to the petitioner and respondent on DAY 20.

DAY ONE

DAY 2 TO DAY 19

DAY 20

DAY 21 TO DAY 30

DAY 60

2019 Administrative Procedures - Chapter Nine - Attachment 3

9 Aug 2019 AP Chapter Nine – Attachment 3 - 2

Not less than 5 days before the date of the hearing the Judge Advocate shall

provide copies of the lists of witnesses, lists of the exhibits, copies of the exhibits

and copies of the notarized statements to the petitioner and respondent. If the Hearing Board

intends to call its own witnesses and/or introduce its own exhibits, the Judge Advocate should

prepare the appropriate list and forward copies to the petitioner and respondent. Again, if the

hearing date is less than the 75

day, you count backwards from the hearing date to establish this

date.

Hearing is started. From the date of the conclusion of the hearing, the Hearing

Board has 15 days in which to render its written decision. Upon entry of the

finding and the decision, the petitioner and the respondent have 30 days to file a “Notice of

Appeal” as set forth in these procedures.

All mail under this chapter must be by certified mail/return receipt requested.

E-Mail or facsimile transmissions are not acceptable except as may be specifically allowed by

the procedures in this chapter

NOTE: Adjustments to coincide with the modified timeline and references were made to this

chronology, recognizing that this chronology is only a guide and is not mandatory.

See Section 9000, Paragraph (f) of this Chapter.

DAY 70

DAY 75

2019 Administrative Procedures - Chapter Nine - Attachment 4

9 Aug 2019 AP Chapter Nine – Attachment (4) - 1

FINDINGS OF THE ____________

________

HEARING BOARD BETWEEN

(DISCIPLINARY or GRIEVANCE)

PETITIONER______________________________________

AND

RESPONDENT ____________________________________

A Hearing Board was convened on ________________at __________________________ to hear

(Day/Date) (Place/Location)

this complaint.

The Hearing Board was comprised of the following members:

Chairman Name: _______________________ Position: ______________ Unit: _______________

Judge Ad Name: _______________________ Position: ______________ Unit: _______________

Member Name: _______________________ Position: ______________ Unit: _______________

Other Hearing Board Personnel:

Sgt-At-Arms Name: __________________________________

Unit: _____________________

Recorder Name: __________________________________

Unit: _____________________

NOTE: If a Hearing Board Investigator was named and used, list their name and unit here.

2019 Administrative Procedures - Chapter Nine - Attachment 4

9 Aug 2019 AP Chapter Nine – Attachment (4) - 2

ATTACHMENTS:

1. Order of Authorization of the Hearing Board by the Commandant of the

Department of

_______________________________ dated _____________________.

EXHIBITS:

Filing of formal Grievance by Petitioner

Written response (if any) by Respondent

#3 Notice to parties identifying Hearing Board Members and date, time and place of hearing.

#4 Petitioner Exhibit

Petitioner Exhibit

Respondent Exhibit

SUMMARY:

PETITIONER FOR DETACHMENT

, ______________________________________.

(Detachment & #)

(Name)

(Title)

Petitioner ___________________________________

filed a grievance/charges concerning

________________________________________________________________________________

The Petitioner wanted

___________________________________________________________

_____________________________________________________________________

The Hearing was opened and the Department Judge Advocate listed for the record the exhibits

before the Board. There were/were not challenges or objections to any exhibit. The

Chairperson

swore in all witnesses at the same time or individually. Board did/did not desire opening

statements.

The Petitioner complaints/charges were stated as:

___________________________________________________________________

2019 Administrative Procedures - Chapter Nine - Attachment 4

9 Aug 2019 AP Chapter Nine – Attachment (4) - 3

_____________________________________________________________________

___________________________________________________________________

_____________________________________________________________________

__________________________________________________________________

_____________________________________________________________________

No witnesses were called or:

Witness

stated that

_______________________________________________________

_____________________________________________________________________

Witness

stated that

_______________________________________________________

_____________________________________________________________________

2019 Administrative Procedures - Chapter Nine - Attachment 4

9 Aug 2019 AP Chapter Nine – Attachment (4) - 4

Petitioner __________________________ rested his case.

Respondent ________________________ presented his case.

Witness

stated that

_______________________________________________________

_____________________________________________________________________

Witness

stated that

_______________________________________________________

_____________________________________________________________________

Respondent _______________________

rested his case.

The Hearing Board did/did not desire closing statements.

The Hearing Board called ___________________________________ who was assigned by the

Hearing

Board as an investigator. Investigator ________________________________filed his

report as

Exhi

bit

_______________

with/without

objection.

His

report

concluded

that:

_____________________________________________________________________

The Board agreed/disagreed with Investigator________________

______

conclusions.

2019 Administrative Procedures - Chapter Nine - Attachment 4

9 Aug 2019 AP Chapter Nine – Attachment (4) - 5

FINDINGS:

The findings of the Hearing Board are as follows:

The Board found/did not find evidence to support any of the Petitioner's claim specifically:

Complaint #1

the Board found that:

_____________________________________________________________________

Complaint #2 -the Board found that:

_____________________________________________________________________

Complaint #3

the Board found that:

_____________________________________________________________________

REQUIRED ACTION:

GRIEVANCE HEARING BOARD:

The Board directs that:

___________________________________________________

2019 Administrative Procedures - Chapter Nine - Attachment 4

9 Aug 2019 AP Chapter Nine – Attachment (4) - 6

_____________________________________________________________________

DISCIPLINARY HEARING BOARD:

PUNISHMENT:

majority

agreement

the

Board

judges ______________________________ guilty of

(Respondent)

(List the charges that the Board adjudged the Respondent guilty of)

____________________________________________________________________

3. ____________________________________________________________________

The Hearing Board awards punishment as:

________________________________________

______________________________________________________________________

If punishment is suspension for a specific period of time or expulsion from the Marine Corps League,

provide the following Respondent's information:

MCL

Membership Number ___________________

MCL

Life

Member

Number _______________

MODD

Membership

Number _________________ M

ODD

Life

Member

Number _____________

MODD Pound Name and Number __________________________________________________

NOTES

Be specific. Identify by name, persons who appeared before the Hearing Board and what their

statements were.

State what the Hearing Board thought of each witness and/or exhibit. Did the Board believe or

disbelieve the witness and why. Did the Board believe or disbelieve the exhibit and why.

Both sides may present witnesses and any witnesses should be identified in the findings.

If the grievance is substantiated, indicate what action is required to resolve the grievance.

2019 Administrative Procedures - Chapter Nine - Attachment 4

9 Aug 2019 AP Chapter Nine – Attachment (4) - 7

If any disciplinary charge is substantiated or proved, the Hearing Board shall state in its decision its

findings relating to the evidence and shall also state the punishment awarded by the Board.

If any disciplinary charge(s) is not substantiated or proved, the written decision shall so state.

If punishment is suspension for a specific period of time or expulsion from the Marine Corps

League, include all identifying information about the Respondent including MCL Membership

Number and whether or not the member is a member of the MODD. This information is required to

ensure the correct member is removed from both the League and MODD rolls.

The findings of the Hearing Board must be agreed to by a majority of the Board members.

2019 Administrative Procedures - Chapter Nine - Attachment 4

9 Aug 2019 AP Chapter Nine – Attachment (4) - 8

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2019 Administrative Procedures - Chapter Nine - Attachment 5

9 Aug 2019 AP Chapter Five – Attachment 5 - 1

Sample Grievance Letter and Disciplinary Charge Letter Instructions

If the letter is filed officially from the

Detachment or Department, the full letterhead

should be used, and that

information should be included in the text.

Note that the addressing is different for a Grievance and for Disciplinary Charges.

The Detachment or Department Board of Trustees may direct the jurisdictional Judge

Advocate to file the

complaint, and act as the Petitioner for the Board of Trustees at

any hearing that may result from the

complaint.

If the Grievance(s) or Disciplinary Charge(s) are filed by a member or members

against the action(s)

of another member or members, the letterhead should be

minimal, or it may be omitted altogether if the

organization is not pertinent to the

complaint.

For a Grievance or Disciplinary Charges, the respondent

has the right to provide a

written response but is

not required to do so. The response is to be sent to the

jurisdictional Judge Advocate within 10 days

of the receipt of the Grievance or

Disciplinary Charge and should only address the stated charges as briefly

as possible and should not include any potential evidence or exhibits. The format of the response

should

generally follow the format of the complaint.

If the Grievance(s) or Disciplinary Charge(s) are filed against the action(s) of a

Department

Commandant, a Department or any elected National Officer, Chapter

Nine has specific protocols that

must be followed.

The date is important. The actual date it goes in the mail starts the clock for

calculating the sequence

of events. It should be dated the same day it goes in the mail.

If there is more than one Petitioner, such as the Board of Trustees of the Detachment,

each Petitioner must

sign the letter.

The Petitioner(s) may request some specific action that they believe is appropriate,

but the final action is

the prerogative of the Hearing Board.

As noted in Chapter Nine, all correspondence must be sent Certified Mail with Return

Receipt Requested

unless there is a specific exception cited. If there is more than one

Respondent, each will have a copy of the

respective letter sent to them.

Certified, Return Receipt Mail must be sent to the Respondent, the Department Commandant, the

Department Judge Advocate, the National Commandant, and the National Judge Advocate.

2019 Administrative Procedures - Chapter Nine - Attachment 5

9 Aug 2019 AP Chapter Five – Attachment 5 - 2

SAMPLE GRIEVANCE LETTER

A Detachment 9999

Department of (_________________) (State)

Marine Corps League

1 June 2019

From: Enter Name and Title of Petitioner(s)

To:

Judge Advocate, Department of (_________________) (State)

CC:

Respondent(s)

Commandant, Department of (_________________) (State)

National Commandant

National Judge Advocate, Marine Corps League

Subj: Grievance

(I/We) charge (name of respondent(s)) with __________________________

This area should present a full and factual statement of what occurred; clear and straight

forward stating exactly what happened, to the best of the Petitioner's knowledge.

It should cite the specific paragraph of the National Bylaws or Administrative Procedures that

was violated. It should simply cite the specific violation in simple details and should not be

concerned with the “legalese or legal wording” of the violation.

It should only contain information known directly by the Petitioner. If the Petitioner

includes a statement or information from another individual concerning the alleged

infraction, that individual must be identified by name for the statement to be included.

The complaint should contain all known factual information, but it should be as brief as

possible without deleting or editing out any information

If there is more than one issue involved in the Grievance, a separate paragraph should be

used

for each issue.

This paragraph should contain the requested corrective

action.

Semper Fidelis,

/Signature(s)/

Name(s) and Address(es) of Petitioner(s)

2019 Administrative Procedures - Chapter Nine - Attachment 5

9 Aug 2019 AP Chapter Five – Attachment 5 - 3

SAMPLE DISCIPLINARY CHARGE LETTER

A Detachment 9999

Department of (_________________) (State)

Marine Corps League

1 June 2019

From: Enter Name and Title of Petitioner(s)

To:

Respondent(s)

CC:

Commandant, Department of

(_________________) (State)

Judge Advocate, Department

(_________________) (State)

National Commandant, Marine Corps League

National Judge Advocate, Marine Corps League

Subj: Disciplinary Charges

(I/ We) charge (name of Respondent(s) with _________________________

This area should present a full and factual statement of what occurred; clear and straight forward stating

exactly what happened, to the best of the Petitioner's knowledge.

It should cite the specific paragraph of the National Bylaws or Administrative Procedures that

was violated. It should simply cite the specific violation in simple details and should not be

concerned with the “legalese or legal wording” of the violation.

It should only contain information known directly by the Petitioner. If the Petitioner

includes a

statement or information from another individual concerning the alleged infraction, that

individual must be identified by name for the statement to be included.

The complaint should contain all known factual information, but it should be as brief as

possible

without deleting or editing out any information.

If there is more than one charge filed, or more than one issue involved in the charge(s), a

separate paragraph(s) should be used for each charge and each issue.

This paragraph should contain the requested corrective

action.

Semper Fidelis,

/Signature(s)/

Name(s) and Address(es) of Petitioner(s)

2019 Administrative Procedures - Chapter Nine - Attachment 5

9 Aug 2019 AP Chapter Five – Attachment 5 - 4

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2019 Administrative Procedures - Chapter Nine - Attachment 6

9 Aug 2019 AP Chapter Nine – Attachment 6 - 1

SUSPENSION AND REINSTATEMENT PROTOCOL

Suspension Protocol

1. Temporary Suspension. Under NAP SECTION 9090 the Department Judge

Advocate may order a Temporary Suspension, but is not required to do so, after a disciplinary

charge is formally filed by Certified Mail, Return Receipt Requested with the Department Judge

Advocate. The Temporary Suspension:

a. Is effective on the date of service* on the Respondent;

b. Includes NAP Section 9095 (b) restrictions; and

c. Ends on the date of the Findings of the Hearing Board (Findings).

If the respondent holds an office, the office is considered vacant and a temporary officer is

appointed to fill the vacancy until the temporary suspension ends. If the Respondent is found (1)

not guilty or (2) guilty but not suspended or expelled, the Respondent is restored to his/her

office.

Note – No member cannot be suspended unless Disciplinary Charges have been properly filed in

accordance with Chapter. Then, only the Jurisdictional Judge Advocate can suspend a MCL

member. *For effective service, see Paragraph 3.d below

2. Punishment. The Hearing Board awards to Respondent, punishment of suspension for

_______________ months/years.

3. Date Suspension is Effective

a. Temporary suspension ends on the date of the Findings.

b. Suspension is effective on the date of the Findings.

c. If the sentence of the Hearing Board states the beginning date of the suspension, the

suspension begins and ends on accordance with the stated date.

d. Service of Findings will be made in accordance with NAP Section 9075 using certified

mail Return Receipt Certified. Proof of delivery of certified mail to Respondent’s last known

address constitutes service even if Respondent does not accept delivery.

4. Any Office Held. Any office held by Respondent is vacant on the date of the Findings. The

Detachment, the Department or National may proceed immediately to fill the vacancy.

5. Appeal Denied or Not Filed. If punishment of suspension is still in effect when the appeal

process is exhausted*, the National Judge Advocate (NJA) notifies the National Chief Operating

Officer that the Respondent’s name is to be stricken form the rolls. In practice, Respondent’s

name remains on the roster of his Detachment have the notation “suspended” marked after his

name.

* Appeal not filed within time limits or last appeal ruled upon.

Removal from Rolls

The

National Chief Operating Officer

removes

Respondent's

2019 Administrative Procedures - Chapter Nine - Attachment 6

9 Aug 2019 AP Chapter Nine – Attachment 6 - 2

name

from

the

rolls by

notation

suspended"

after

his/her

name.

Respondent

continues

carried

member

is/her

Detachment

the

Nat

onal

roste

but

with

notation

suspension.

After the date of suspension is effective, Respondent remains a member of the

Detachment

in which he/she held membership at the time of suspension.

The National

Chief Operating Officer

does not maintain a list of suspended or

expelled

members separate from the National roster.

The National Judge Advocate shall maintain a list of suspended and expelled

members,

which is updated weekly and sent to the National

Chief Operating Officer

Notification of Removal of Name from Rolls

Upon receiving written notice from the

National

Chief Operating Officer

of the notation of suspension, the National Judge Advocate

notifies in writing*, the Division National Vice

Commandant, Department Commandant,

Department Judge Advocate, Detachment Commandant, MOOD Smart Dog, Petitioner and

Respondent:

Respondent's name has been removed from rolls, a notation of suspension

after

Respondent's name, but Respondent remains a member of the

Detachment under the

conditions set forth in Section 9095;

Date suspension became effective;

Date suspension ends; and

Protocol for reinstatement (See Reinstatement Protocol below).

*NAP Section 9015 applies. Petitioner and Respondent are notified by

certified mail,

return receipt requested.

E-mail to all others is acceptable.

Violation of Suspension

A violation of suspension stops "good time" towards the suspension from the

date

of the violation.

b. Upon resolution of charge of violation of suspension:

(1) If guilty, National Judge Advocate re-computes suspension time according to

punishment; or

(2) If not guilty, Respondent receives credit for all time since date

of suspension.

Suspension period ends

Respondent is not notified that the suspension period

has

ended. It is his/her responsibility to keep track of his/her status. Until

Respondent

receives a Letter of Reinstatement from the National Judge Advocate,

the conditions of

2019 Administrative Procedures - Chapter Nine - Attachment 6

9 Aug 2019 AP Chapter Nine – Attachment 6 - 3

suspension under Section 9095 remain in effect.

Reinstatement Protocol

Reinstatement on the Rolls

Until Respondent is reinstated on the rolls, the conditions of suspension in

Section 9095

remain in effect.

Respondent remains a suspended member of the Detachment in which he/she held

membership at the time of suspension until reinstated.

Respondent has the responsibility to request reinstatement on the rolls by

letter to the

National Judge Advocate sent by certified mail RRR.

Upon ascertaining that all conditions have been met for reinstatement, the

National Judge

Advocate will issue a Letter of Reinstatement stating: (1) the

date of reinstatement and;

(2)

the Detachment in which Respondent is a member in good standing.

The National Judge Advocate will send a copy of the Reinstatement Letter to

National

Chief Operating Officer

, Division National Vice Commandant, Department Commandant,

Department Judge Advocate, Detachment Commandant, MODD

Smart Dog and Petitioner.

The National Judge Advocate will request that the National

Chief Operating Officer

remove

the "suspended" designation in the National

database.

When the National Judge Advocate receives e-mail from the National

Chief Operating

Officer

that the notation of suspension has been removed the National Judge Advocate

will forward the e-mail to all officers named in Paragraph

1(e) above.

If Respondent does not request reinstatement within

two (2) years

from the date of the

end of suspension, the National Judge Advocate will notify the

National

Chief Operating

Officer

that the Respondent's name is to be removed

from the membership rolls.

Thereafter, to rejoin the Marine Corps League the

Respondent must apply to a Detachment

of his choice for membership.

2019 Administrative Procedures - Chapter Nine - Attachment 6

9 Aug 2019 AP Chapter Nine – Attachment 6 - 4

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2019 Administrative Procedures - Chapter Nine - Attachment 7

9 Aug 2019 AP Chapter Nine – Attachment 7 - 1

EXPULSION PROTOCOL

1. Punishment – The Hearing Board awards to Respondent punishment of Expulsion.

2. Date Expulsion is Effective –

a. Expulsion is effective on the date of the Findings of the Hearing Board (Findings)

b. Service of findings will be made to all parties concerned. NAP Sections 9075. The

Respondent will be served by Certified Mail, Return Receipt Requested, NAP Section 9015.

Proof of delivery of certified mail to Respondent’s last known address constitutes service even if

Respondent does not accept delivery.

c. The National Judge Advocate (NJA) will maintain a list of expelled members, which is

updated weekly and sent to the National Chief Operating Officer. The Respondent’s name will

be added to the list with the notation “appeal period running.”

3. Appeal Process – when the appeal process is exhausted*:

a. If punishment of Expulsion is still in effect the National Judge Advocate will notify the

National Chief Operating Officer in writing that the Respondent’s name is to be stricken from

the rolls.

b. If punishment of expulsion is NOT in effect, the National Judge Advocate will make

notifications in accordance with Paragraph 5 below.

* Appeal not filed or last appeal is ruled on.

4. Removal from Rolls –

a. Upon receipt of written notice from the National Judge Advocate that Respondent’s name

is to be stricken from the rolls, the National Chief Operating Officer will remove Respondent’s

name from the rolls.

b. The National Chief Operating Officer does not maintain a list of expelled members

separate from the membership roster.

c. The National Judge Advocate will remove the notation “appeal period running” after

Respondent’s name on the Expulsion List and insert the date the National Chief Operating

Officer removed the name from the rolls.

5. Notification – The National Judge Advocate will notify:

a. The Division National Vice Commandant, Department Commandant, Department Judge

Advocate, Detachment Commandant and the MODD Smart Dog, in writing or by e-mail and;

2019 Administrative Procedures - Chapter Nine - Attachment 7

9 Aug 2019 AP Chapter Nine – Attachment 7 - 2

b. The Petitioner and Respondent by certified mail Certified Mail, Return Receipt

Requested, that the Respondent’s name has been removed from the rolls on the date stated by the

National Adjutant-Paymaster.

6. Bar to Membership – Expulsion is a permanent bar to membership in the Marine Corps

League.

2019 Administrative Procedures - Chapter Nine - Attachment 8

9 Aug 2019 AP Chapter Nine – Attachment 8 - 1

RESIGNATION IN LIEU OF HEARING BOARD PROTOCOL

When Disciplinary Charges have-been filed, the following procedure will be followed

if the Respondent submits his/her resignation from the Marine Corps League to avoid

the hearing:

Respondent submits his/her resignation from the Marine Corps League to the Convening

Authority with a copy to the Jurisdictional Judge Advocate and the

Detachment

Commandant. (Attachment A is a sample resignation letter).

The Convening Authority has the option to accept or reject the resignation.

2. Accept. If the Convening Authority accepts the resignation, he/she forwards

the

resignation to the National Judge Advocate (NJA) with a copy of the forwarding letter to

Respondent, Petitioner and Detachment Commandant.

The resignation is effective retroactively to the date of the resignation letter.

3. Reject.

the Convening Authority rejects the resignation, he/she sends a letter of rejection to

the Respondent with a copy to the National Judge

Advocate, the Jurisdictional Judge Advocate,

the Petitioner and the

Detachment Commandant. The Convening Authority may continue the

disciplinary procedure in NAP, Chapter Nine (9).

The National Judge Advocate will forward the accepted original resignation

letter to the

National

Chief Operating Officer

and request that the National

Chief Operating Officer

remove

the Respondent's name from the rolls. The National

Judge Advocate will also send a copy of

the letter to the National Commandant

and Division National Vice Commandant.

4. The National

Chief Operating Officer

will remove the Respondent’s name from

the rolls and

notify the National Judge Advocate by e-mail.

The National Judge Advocate will:

Send a letter to the Respondent informing him/her that his/her name has

been removed from

the rolls, with a copy to the Petitioner;

Forward the same letter via e-mail to the National

Chief Operating Officer,

Division National

Vice Commandant, Convening Authority, Jurisdictional Judge Advocate, and the Detachment

Commandant.

Place the Respondent's name on the Expulsion/Resignation ILH list.

2019 Administrative Procedures - Chapter Nine - Attachment 8

9 Aug 2019 AP Chapter Nine – Attachment 8 - 2

RESIGNATION IN LIEU OF HEARING (ILH)

(Name of Department Commandant)

Commandant Department of (_______________) (State)

Address

City, State, Zip Code

RE: Resignation of Marine Corps League Membership

(Name of Department Commandant):

In lieu of appearing before a hearing board to defend myself against disciplinary charges, I

hereby resign with prejudice, my membership in the Marine Corps

League effective

immediately.

DATE:_______________________

SIGNED: _______________________________________________

(Marine Resigning Signature)

2019 NATIONAL ADMINISTRATIVE PROCEDURES

9 Aug 2019 AP 10 - 1

CHAPTER TEN

MISCELLANEOUS

Section 10000. Fund Raising

a. Fund Raising. Fund raising activities may be entered into by the National Marine

Corps League, its Departments, Detachments and Subsidiary and Subordinate units.

(1) Provided all funds raised shall be for the sole benefit of such organization less

such expenses incurred.

(2) Provided such Marine Corps League organization shall receive and disburse all

funds.

(3) Provided such fund-raising activity does not violate any Federal, State, County,

or Municipal law or ordinance or reflect discredit upon the Marine Corps League.

(4) Nothing in this section shall prevent the National Convention Committee, or a

Department Convention Committee, or a Detachment Convention Committee from selling ads

or soliciting funds for any Convention book.

b. Fund Raising if More Than One (1) Detachment in City. If a Detachment desires

to conduct a particular city-wide finance raising project in a city wherein more than one

Detachment exists, such Detachment shall advise all other Detachments in such city of its

intention and request approval. Any Detachment opposing such project shall immediately file

objection thereto with the Detachment proposing the project, and with the Department. The

decision of the matter by the Department shall be final.

c. Limitations of Fund Raising by Detachment. No Detachment of the Marine Corps

League or Unit of the Auxiliary shall conduct a fund-raising project in any municipality or

territory other than its own territory without first securing the approval of such other

Detachment or Unit, as hereinbefore provided.

d. Limitation of Fund Raising by National. The National Organization of the Marine

Corps League shall not conduct any fund-raising project in any Department without first

obtaining the permission of said Department.

e. Solicitation. Any individual or committee soliciting funds for the National

Organization, using the name of the Marine Corps League, whether selling advertising or

merchandise of any sort, or soliciting donations, must submit a complete report, signed, written

to the National Convention as to the amount and source of all funds disbursed, and a summary

of final disposition of any and all net profit.

f. Fund Raising by Department. No Department shall conduct any finance raising

project in any city where there is one or more Detachments, without the consent of such

Detachment or Detachments. Any Detachment opposing the project shall file immediate

2019 NATIONAL ADMINISTRATIVE PROCEDURES

9 Aug 2019 AP 10 - 2

objection with the National Division Vice Commandant of that Division, and his decision in the

matter shall be final.

g. Fund Raising at Conventions, Conferences, and Meetings. Fund Raising at

National Conventions shall be governed by the provisions of Chapter Two of the National

Administrative Procedures. At all other Conventions, Conferences and Meetings, any and all

fund raising shall be under the control of the Detachment, Department or other organization that

is hosting the event. No other Detachment, Department or National Headquarters of the Marine

Corps League or any other Unit, Department or National Headquarters of the Marine Corps

League Auxiliary, nor any individual or groups of individuals shall be permitted to engage in

any fund raising, including the sale of military or Marine Corps League related merchandise in,

on or about the event site without the expressed approval and consent of the Detachment,

Department or other organizations that is hosting the event.

Section 10005. Respect

a. The Bible shall be opened, placed on an Altar which is covered with a clean and

attractive Altar Cloth, during all the meetings of the Marine Corps League. No disrespect to the

Bible, by act or word, shall be tolerated. No one shall use the Altar for physical support, and

shall not, under any circumstances, use the Altar or Bible as a resting place for any item or

material. All space between the Altar and the Chair shall be considered as hallowed ground and

shall not be traveled upon while the Bible is open.

b. The Ritual of the Marine Corps League shall be observed and employed at all meetings

and appropriate functions to the maximum extent possible.

Section 10010. Resolutions, Submitting, and Processing. Resolutions may be submitted

by a member in good standing, a Detachment or Department for consideration by a National

Convention, provided said resolutions are in proper form and in compliance with all the

following requirements:

a. Resolutions. The resolution must be typewritten with an original and three (3) copies

and must be registered at National Headquarters no later than July 1, prior to the National

Convention at which action thereon is desired. An appropriate registration number will be

assigned each resolution by the National Chief Operating Officer. One copy shall be retained at

the National Headquarters as a part of the permanent file; one copy shall be placed in "working

file" to be referred to the National Resolutions Committee for the Committee's consideration

and recommendations; one copy shall be used by the National Chief Operating Officer as the

source for distributing the resolving clauses. The Fourth copy, with registration number, shall

be returned to the proposer/sponsor, serving as evidence of compliance with this section.

b. All resolutions submitted for consideration by a National Convention shall be drawn

on such form as will identify it as being adopted by the Marine Corps League in "National

Convention assembled." Any resolution not written in this form shall be returned by the

National Chief Operating Officer to the sponsor/proposer for correction.

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9 Aug 2019 AP 10 - 3

c. Except as expressly waived by a vote of two-thirds (2/3rds) of the present and voting

Delegates at the National Convention, no motion proposing adoption of a resolution shall be

placed on the floor of the National Convention unless the requirements of this section have been

complied with.

d. The National Headquarters staff shall prepare an adequate supply of all resolutions

registered by the National Chief Operating Officer in accordance with this section and shall

make such supply available for distribution to all Delegates, and all members and the

Resolutions Committee upon their arrival at the National Convention. A complete file of all

registered resolutions shall be available in the Convention Office of the National Chief

Operating Officer for inspection by any Delegate or members of the Marine Corps League who

desire to take advantage of such inspection.

e. The National Chief Operating Officer shall make a report to the National Mid-Winter

Staff Meeting of the actions taken to comply with the Resolutions passed at the preceding

National Convention.

Section 10015. Authorization

a. Name and/or Emblem

(1) Pursuant to Title 36 U.S. Code Section 117, Chapter 1401, The Marine Corps

League has the exclusive right to the use of its name and the sole exclusive right to the use of the

emblem and badges adopted by the corporation. It is a federal offense to use the name or

emblems of a federally chartered veteran's organization. (See Title 18, U.S. Code Section 705).

No Detachment, Department, Division, subsidiary or other unit of the Marine Corps League

and no officer or member has authority to grant the right to manufacture, reproduce or deal in

items bearing the name, including the acronym MCL, and/or emblem of the Marine Corps

League or any colorable imitation thereof.

(2) The only authority to use the name and/or emblem of the Marine Corps League

would be the express written permission of the National Commandant, the National Board of

Trustees or the National Chief Operating Officer of the Marine Corps League or their

authorized representative. Permission must be obtained by submitting a request, in writing, to

the National Chief Operating Officer. A log will be maintained at National Headquarters

showing each request (must be attached), date requested, name of individual or company

requesting, intended purpose, date authorized, date of expiration of authorization and name of

individual authorizing such use. Individual Marine Corps League members, Detachments,

Departments and Divisions are authorized to use the emblem for personal use without

requesting permission. Commercial use must be approved as outlined above.

b. Signature Stamp. Permission must be obtained for the use at National Headquarters

of a signature stamp or signed by direction, for each occasion of use. The individual requesting

authorization and the individual granting authorization will both enter in separate LOGS the

2019 NATIONAL ADMINISTRATIVE PROCEDURES

9 Aug 2019 AP 10 - 4

following information: DATE REQUESTED, DATE AUTHORIZED, subject of letter or

correspondence, name of individual requesting and name of individual authorizing the use.

Section 10020. Amendments

a. The Administrative Procedures may be revised, amended or repealed by a majority

vote of the properly registered and approved Delegates voting at a National Convention,

provided that the proposed revision, amendment or repeal is submitted to the National Chief

Operating Officer at National Headquarters no later than April 1 prior to the National

Convention at which said proposal is to be considered. Submission of proposed revisions,

amendments or repeals will be in typewritten form, and will be in the exact wording intended.

Submission should be sent via Certified U.S. Mail or by other carriers where Certified delivery

may be verified, and a Return Receipt may be requested.

(1) Exception: Department Anniversaries Requests shall be approved by the National

Board of Trustees and not voted on by a National Convention. The request will be submitted

to the National Board of Trustees via the National Uniform Committee using the

“DEPARTMENT ANNIVERSARY MEDAL/RIBBON REQUEST” form in Enclosure (4),

page 20.

b. To avoid possible confusion, each submission will address only one Section.

However, if the proposal incorporates a revision, amendment or repeal that will interact with

any other Sections, the changed or corrected wording of those Sections will be included in the

single submission.

c. Copies of properly submitted proposed revisions, amendments and repeals shall be

posted, without personal comment, in PDF format available for review and printing, to the

Marine Corps League National Website no later than May 1 prior to the National Convention at

which the proposal is to be considered. The National Chief Operating Officer shall provide

notice of said posting in the issue of "Semper Fi" published subsequent to the posting on the

National website. Such notice shall include instructions on how to access and review the

proposed revisions on the National website. A hard copy of the proposed revisions shall be

made available to any existing Detachment and Department Commandant, each member of the

National Board of Trustee, and each Past National Commandant upon submission of a written

request to the National Chief Operating Officer; submission instructions, including any

applicable deadlines, on how to receive a hard copy of the proposed revisions via U. S. Mail

from the National Chief Operating Officer shall be included in the notification which is placed

in "Semper Fi". Requests for printed copies must be postmarked no later than June 1

of the

current year.

d. When a proposed amendment is brought to the floor of the National Convention for

consideration and a motion is made relevant to adoption thereof, that motion becomes a Main

Motion, and as such the proposed amendment may be amended from the floor in accordance

with parliamentary law. Such amendments to the Main Motion, however, must be germane to

the Main Motion and must not exceed the scope of the Main Motion.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

9 Aug 2019 AP 10 - 5

e. The National Administrative Review Committee and the National Chief Operating

Officer shall have the authority to identify and, with the advice and consent of the National

Bylaws and Administrative Procedures Committee, correct errors in the National Bylaws and

Administrative Procedures that are deemed to be clerical in nature where the error is clearly

evident to the committee and the correction shall make no material change to the intent, form,

or function of the Bylaw or Administrative Procedure in question.

Section 10025. Effective Date. Each revision, amendment or repeal of a provision of the

National Administrative Procedures which are approved at a National Convention, as outlined

in the National Bylaws, Article XI, Section 1105, and does not provide for an effective date will

become effective upon the close of the National Convention at which it is approved.

Section 10030. National Administrative Procedures Distribution

a. The current edition of the National Administrative Procedures of the Marine Corps

League along with any published changes shall be posted on the National website for the access

and review by all members of the Marine Corps League, the National Board of Trustees,

National Headquarters, Marine Corps League Auxiliary, and the Military Order of the Devil

Dogs Kennel. Changes approved at the National Convention each year shall be posted to the

website once completed and notice of said posting shall be provided in the issue of "Semper Fi”

in the next issue subsequent to the posting on the National website. Such notice shall include

instructions on how to access and review the approved changes on the National website. A hard

copy of the approved changes may be purchased (printing and mailing cost) by any existing

Detachment, Department, Past National Commandant, member of the National Board of

Trustees, National Headquarters Marine Corps League Auxiliary, and the Military Order of the

Devil Dogs Kennel upon submission of a written request to the National Chief Operating

Officer. Submission instructions, including any applicable deadlines on how to receive a hard

copy of the approved changes via U. S. Mail from the National Chief Operating Officer shall be

included in the notification which is placed in "Semper Fi”.

b. Any member of the Marine Corps League may purchase copies of the National

Administrative Procedures from the National Chief Operating Officer.

Section 10035. Blanket Bond. The following Officers are included under a blanket bond

provided through a commercial crime policy paid for and administered by the National

Organization:

a. National Commandant

b. National Office Manager

c. National Comptroller

d. National Chief Operating Officer

e. National, Division Vice Commandants and Assistant Vice Commandants

f. National, Division Adjutant/Paymaster or Paymaster, as applicable

g. Department Commandant

h. Department Adjutant/Paymaster or Paymaster, as applicable

i. Detachment Commandant

2019 NATIONAL ADMINISTRATIVE PROCEDURES

9 Aug 2019 AP 10 - 6

j. Detachment Adjutant/Paymaster or Paymaster, as applicable

k. National Director of Veterans' Service

1. National Director of Conventions Committee and his Committees

m. All officers designated to handle funds of a Department/Detachment within the

territorial provisions of the commercial crime policy are covered by the blanket bond.

Section 10040. Violation. Any member who violates the precepts of the National Bylaws or

the Administrative Procedures of the Marine Corps League is subject to the provisions of

Chapter Nine (9) Grievance and Discipline, as stated in the Administrative Procedures.

ENCLOSURES

TABLE OF CONTENTS

2019

9 Aug 2019

ENCLOSURE ONE............. HANDICAP LOGO ........................................... EN 1-1

ENCLOSURE TWO............ AMERICANISM PROGRAM ........................................... EN 2-1

ENCLOSURE THREE….… UNIFORM CODE ........................................... EN 3-1

I -- MEDALS AND RIBBONS ........................................... EN 3-1

II -- WEARING OF MINIATURE MEDALS ........................................... EN 3-2

III -- MOUNTING OF MINIATURE MEDALS ........................................... EN 3-2

IV -- SHOULDER PATCHES ........................................... EN 3-3

V -- MARINE CORPS LEAGUE COVER ........................................... EN 3-3

VI -- SPECIAL UNIFORM AUTHORIZATION ........................................... EN 3-4

VII -- MARINE CORPS LEAGUE CREST . ........................................... EN 3-5

VIII -- LAPEL PINS ........................................... EN 3-5

IX -- NAME TAGS ........................................... EN 3-6

X -- MEDALLIONS ........................................... EN 3-6

XI -- WHITE DUTY BELTS ........................................... EN 3-6

UNIFORM MALE

UNDRESS LONG SLEEVE ........................................... EN 3-6

UNDRESS SHORT SLEEVE ........................................... EN 3-7

CASUAL RED BLAZER ........................................... EN 3-7

FORMAL DRESS ........................................... EN 3-8

UNIFORM FEMALE

UNDRESS LONG SLEEVE ........................................... EN 3-9

UNDRESS SHORT SLEEVE ........................................... EN 3-10

CASUAL ........................................... EN 3-10

FORMAL DRESS ........................................... EN 3-11

ASSOCIATE MEMBER UNIFORM ........................................... EN 3-12

CEREMONIAL UNIFORM ........................................... EN 3-13

MARINE CORPS LEAGUE COVER DIAGRAM ........................................... EN 3-14

ENCLOSURE FOUR………MARINE CORPS LEAGUE AWARDS ....................................EN 4-1

ORDER OF PRECEDENCE (LARGE MEDALS) ........................................... EN 4-1

ORDER OF PRECEDENCE (MINIATURE MEDALS) ................................... EN 4-1

ORDER OF PRECEDENCE (RIBBONS) ........................................... EN 4-2

DESCRIPTION OF MEDALS, RIBBONS, AWARDS ................................... EN 4-4

AND WHO MAY AUTHORIZE

COMMENDATION AWARDS ........................................... EN 4-9

CERTIFICATES ........................................... EN 4-11

MARINE OF THE YEAR ........................................... EN 4-11

“ESPIRITE DE CORPS” AWARD ........................................... EN 4-12

GENERAL JOHN A. LEJEUNE WRITING AWARD ................................... EN 4-12

IRON MIKE AWARD ........................................... EN 4-12

DICKEY CHAPELLE AWARD ........................................... EN 4-12

ENCLOSURES

TABLE OF CONTENTS

2019

9 Aug 2019

ENCLOSURE FOUR………MARINE CORPS LEAGUE AWARDS (CONTINUED)

NATIONAL COMMANDANT’S LEADERSHIP AWARD FOR EXCELLENCE …. EN 4-12

HEROISM AWARD ........................................... EN 4-13

MARINE CORPS LEAGUE UNIT COMMENDATION RIBBON AWARD.......... EN 4-13

VAVS AWARDS ........................................... EN 4-13

PAST NATIONAL COMMANDANT’S VAVS AWARD ............................ EN 4-13

NATIONAL JUNIOR VICE COMMANDANT’S AWARDS ............................ EN 4-14

RECRUITING AWARDS ........................................... EN 4-14

NATIONAL CONVENTION STREAMERS ........................................... EN 4-15

MEDAL CHANGES ........................................... EN 4-16

EMBERSHIP

ECRUITMENT

ROGRAM

ORM

.......................................... EN 4-17

WARDS

ORM

.......................................... EN 4-18

ENCLOSURE FIVE REPORT OF OFFICER INSTALLATION ............................ EN 5-1

ENCLOSURE SIX MEMBERSHIP DUES TRANSMITTAL AND ........................... EN 6-1

CHANGE FORM

ENCLOSURE SEVEN REQUEST FOR TRANSFER ........................................... EN 7-1

ENCLOSURE EIGHT NOTICE OF DEATH ........................................... EN 8-1

2019 Administrative Procedures – Enclosure (1)

9 Aug 2019 AP Enclosure (1) - 1

International Handicap Symbol

2019 Administrative Procedures – Enclosure (1)

9 Aug 2019 AP Enclosure (1) - 2

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2019 Administrative Procedures – Enclosure (2)

9 Aug 2019 AP Enclosure (2) - 1

AMERICANISM PROGRAM

Entry Rules: May be submitted as a Bound Book, a Scrapbook, or an Album.

All entries must be hand delivered to the National Convention. If a member of the Detachment

will not be present, another Marine Corps League (MCL) Member may be designated to deliver

the entry.

- All Entries will be returned after the awards are announced at the Convention.

- All Detachments and Departments may enter and are encouraged to do so.

Documentation will be provided each year on the MCL National Website and/or mailed out to

each Detachment and Department Commandant with specific instructions for submission for that

year.

Suggested Titles: “(Name) Detachment Diary

“Department of (Name) Diary

_____________________________________________________________________________

Awards: Nine (9) Plaques awarded according to membership strength.

- Category 1 - 15-50 Members 1

, 2

, & 3

Place

- Category 2 - 51-100 Members 1

, 2

, & 3

Place

- Category 3 - 101 Members & Over 1

, 2

, & 3

Place

Top Award: Gil Gray Award with Plaque. Awarded to the top entry regardless of category.

_____________________________________________________________________________

Suggested Contents of the Entry Book:

- Installations – Both Detachment and Department

- Marine Corps Balls – Parades – Veteran Days Activities – Memorial Day Activities

- Christmas Parties – Toys for Tots – VAVS Activities

- Youth Activities – Young Marines of the Marine Corps League – YPF – Boy Scouts

- School or Sports Activities – Respect for Flags Classes – Veteran’s Appreciation

- MCL Membership & Recruiting Programs

- MCL and/or MCLA Social Events – Historical Events

- Participation with other Veterans Organizations – Support of other Organizations

- Events that may be included are not limited to this list.

Include photographs, newspaper articles, and other documentation for each event cited in the

Entry Book. All items should include the date and all photographs should include captains

identifying the event and the individuals in the photograph.

The Entry Book should include events over an entire 12-month period determined by the

Committee and published on the individual year’s documentation.

2019 Administrative Procedures – Enclosure (2)

9 Aug 2019 AP Enclosure (2) - 2

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2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (3)

9 August 2019 AP Enclosure (3) - 1

UNIFORM CODE

MARINE CORPS LEAGUE

REVISED AND RE-FORMATTED AT THE NATIONAL CONVENTION BILLINGS, MT

EFFECTIVE 8/9/2019

PREFACE

The guidance of this Uniform code is presented as a standard to establish uniformity and define

appropriate wear of the Marine Corps League Uniform. The word "Uniform" itself is defined as:

(1) Always the same, as in character or degree unvarying, (2) conforming to one principle,

standard, or rule; consistent.

Because many features about these uniforms clearly resemble United States Marine Corps

uniforms, it is very likely that an unmindful public may see that we are the Marines; and when

today's Marines see us wearing uniforms that are a likeness to their own, they will be seeing us as

one of their own. Our appearance reflects upon the Marine Corps and Marines everywhere, and

we should ever be aware of that responsibility. Uniforms prescribed in this Uniform Code are

considered appropriate to preserve the respect and dignity of The Marine Corps League and the

United States Marine Corps.

I. MEDALS and RIBBONS

A. Marine Corps League and Department of Defense medals and/or ribbons should NEVER

be mixed on any uniform. The wearer has only the choice of wearing authorized medals and/or

ribbons of EITHER, but NEVER BOTH TOGETHER.

B. One, two, or three large (standard) Marine Corps League medals or Department of

Defense medals may be worn centered over the left breast pocket of the Marine Corps League Red

Blazer Uniform. Medals must be mounted on a single ribbon bar. MEDALS MAY BE OF THE

WEARER'S CHOICE.

C. Miniature Marine Corps League or Miniature Department of Defense Medals may be

worn ONLY with the FORMAL DRESS UNIFORM, either on the Evening Dress Jacket, or on

the MCL Red Blazer when worn as the optional jacket for the FORMAL DRESS UNIFORM.

D. Enclosure four (4) should be referenced for proper precedence of Marine Corps League

medals and/or ribbons.

E. Members are expected to know their individual authority to wear Department of Defense

Medals, badges, devices, and awards and the proper way to wear those decorations. Appropriate

military uniform directives should be referenced for proper precedence of Marine Corps or other

Department of Defense medals and/or ribbons.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

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9 August 2019 AP Enclosure (3) - 2

II. WEARING OF MINIATURE MEDALS

A. Miniature medals (MCL or DOD) may be worn only on the FORMAL DRESS

UNIFORM (Evening Dress Jacket or MCL Red Blazer when worn as an optional jacket on

the Formal Dress Uniform.)

B. Miniature medals worn on the Evening Dress Jacket should be worn centered on the left

lapel, and below the tip of the lapel notch.

C. The following applies only if wearing the Red Blazer as an optional jacket for the Formal

Dress Uniform.

- Miniature medals may be worn on the left lapel of the Red Blazer with the medals

placed evenly between the left lapel notch and the top edge of the breast pocket and

one (1) inch out from the edge of the inside of the left lapel. In those instances where

regulation size holding bar/bars cannot be accommodated on the lapel, medals may be

extended beyond the edge of the lapel to the left breast of the Red Blazer.

- Additional holding bars on the Red Blazer shall be placed under the top row in such a

manner that the medallions of the upper row are in line immediately above the

medallions of the succeeding row, unless medals count is uneven.

III. MOUNTING OF MINIATURE MEDALS

A. When more than one (1) medal is worn they should be suspended from a holding bar of

sufficient stiffness to support the weight of the medals.

B. When eleven (11) medals are worn, there will be five (5) medals on the top row, and six

(6) medals on the bottom row. When there is an uneven number of medals, the rows cannot be

even top to bottom.

C. The maximum length of the holding bar for miniature medals should be four (4) inches,

(3 RIBBON BAR) although a holding bar of maximum length has room for a maximum of five

(5) medals side by side; it can however accommodate ten (10) medals if overlapped. Overlapping

shall be equal (not more than 50%) and the right or inboard medal shall be shown in full.

D. Mounting of the Miniature medals by rows:

- One to ten (10) medals, one (10) row only

- Two medals, mounted side by side on a 1-5/16" (1 ribbon bar)

- Three medals mounted on a 1-5/16" bar (1 ribbon bar) overlapped

- Four medals, mounted side by side on a 2-5/8" bar (2 ribbon bar)

- Five medals, mounted on a 2-5/8" bar (2 ribbon bar) overlapped

- Six to ten medals, mounted on a 4" bar (3 ribbon Bar) overlapped

- Eleven medals, 2 rows-first row (5) second row (6)

- Twelve or more medals should be tired on rows as above.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

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9 August 2019 AP Enclosure (3) - 3

E. In case of Marine Corps League issued medals only; in lieu of the above prescribed

overlapping mini-medals mounting, the commercially available mini-medal mounting bars, which

display the mini-medals in rows of (4) or (5), when five (5), ten (10), fifteen (15) or twenty (20)

are worn, or partial additional rows of one (1), two (2), or three (3) mini-medals, without

overlapping, may be worn.

IV. SHOULDER PATCHES. Shoulder patches are worn on the undress uniform white

aviator shirt, short sleeve or long sleeve, and the female white USMC style shirt ONLY.

A. The Marine Corps League shoulder patch will be worn on the LEFT sleeve, centered on

the sleeve and 1-1/2" below the shoulder seam.

B. The United States Flag patch (2" x 3") will be worn on the RIGHT Sleeve, centered on

the sleeve and 1-1/2" below the shoulder seem. The United States Flag patch will have a WHITE

border and will have a field of BLUE to the right (to the wearer's front.)

C. AT THE WEARER’S CHOICE; if a member is a Member of the Military Order of

Devil Dogs, the MODD patch may be worn in place of the United States Flag patch, centered on

the sleeve and 1-1/2" below the shoulder seam. Only one patch can be worn on each sleeve.

D. NO Service or Unit patches are to be worn on the Marine Corps League Uniform.

V. MARINE CORPS LEAGUE COVER

A. The basic uniform of the Marine Corps League is the unique cover that identifies the

members of the Marine Corps League. Because all other parts of the uniform that are designated

in this enclosure are optional, the cover remains as the only consistent identifier for Marine Corps

League members, which is why the cover is worn indoors at appropriate Marine Corps League

functions. When Marine Corps League Members are wearing the appropriate cover, as listed

below, they are considered in uniform. NO OTHER TYPE OF COVER MAY BE WORN AT

A MARINE CORPS LEAGUE FUNCTION OR MEETING.

B. All members of the Marine Corps League are authorized to wear the RED COVER.

- Members Elected or Appointed at the Department Level are authorized to wear the

RED COVER with a GOLD CROWN.

- Members Elected to a National Office or Appointed to a National Staff/Committee are

authorized to wear GOLD COVERS.

- The National Commandant will wear a WHITE COVER.

C. The Past National Commandants and Honorary Past National Commandants are

authorized to wear a GOLD COVER with WHITE CROWN.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (3)

9 August 2019 AP Enclosure (3) - 4

- The Past Chief Devil Dogs and Honorary Chief Devil Dogs are authorized to wear a

GOLD COVER with a BLACK CROWN.

- Past National Vice Commandants of Divisions, Past National Directors, and Past

National Directors of Young Marines are authorized to wear a GOLD COVER with a GOLD

CROWN.

- Past Department Commandants and Past Pack Leaders are authorized to wear a RED

COVER with a GOLD CROWN.

- Past Detachment Commandants and Past Pound Keepers are authorized to wear a RED

COVER with a RED CROWN.

- All Past Officers listed above will identify their Past Office with a title strip or

embroidery and will display the years that they held that office.

- With the exception of Past National Commandants, Honorary Past National

Commandants, Past Chief Devil Dogs, and Honorary Chief Devil Dogs, they all will also display

the organization where they held that office (i.e. Southeast Division, Department of Ohio,

Chattanooga Detachment, etc.)

- Only the officers listed in this paragraph are authorized to retain the Cover for their

previous office after they leave that office. All other members will revert back to the appropriate

cover for the elected or appointed office currently held, and if any, removing the officer

identification STRIP(S) for prior offices no longer held.

D. The only insignia authorized for wear on the Marine Corps League Covers is the 1-1/2"

X 1-1/2" Anodized Solid Gold Color or Polished Brass Marine Corps Emblem (Enlisted Style

Only) on the Left Side. The Devil Dog patch, if authorized, will be worn up front on the right

side of the cover. The identification strips, i.e., Department or Detachment strip, or

embroidering, will be centered on the right side. If the "LIFE" strip is worn, it will be to the rear

of the right side. The "LIFE MEMBER" strip will be worn the same as the identification strips

are worn and should be worn above other strips. NO DIVISION PINS OR OTHER

PINS/ORNAMENTS ARE AUTHORIZED ON MARINE CORPS LEAGUE COVERS.

(See diagram Enclosure Three (3) Attachment 1-1.)

VI. SPECIAL UNIFORM AUTHORIZATION

The standard Marine Corps League cover is the minimum uniform item worn by members to be

considered "IN UNIFORM". Members who are participating in Memorial Services and who are

in MCL Uniform may wear "WHITE GLOVES" of the same type as worn by the Uniformed

Services. Wearing of White Gloves will be at the discretion of the Senior Officer in charge of the

detail. Although clothing and apparel worn with the standard cover may or may not have a

Marine Corps or Marine Corps League theme, and may be appropriate attire, that attire is not a

uniform of the League.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (3)

9 August 2019 AP Enclosure (3) - 5

The red cover may be worn by members in good standing while participating in a color guard or

funeral detail comprised of members of multiple veteran’s service organizations that have

established their own uniform.

ONLY those uniforms that are outlined under "UNIFORM- MALE"; "UNIFORM -FEMALE";

and "ASSOCIATE MEMBERS UNIFORM" are approved uniforms of the Marine Corps League.

NO variation(s) of the prescribed uniforms are authorized. In case of inclement weather (rain,

snow, sleet, or cold) the local Detachment or Department Commandant may authorize appropriate

outer wear to be worn over the Marine Corps League Uniform (ALL UNIFORMS AND

CLOTHING "MUST" BE THE SAME). Proposed changes to the Uniform Code must be

submitted through the Bylaws and Administrative Procedures amendment process.

VII. MARINE CORPS LEAGUE CREST

The metallic embroidered Marine Corps League Crest has clutch pins on the reverse and pins

directly to the Red Blazer pocket, or may be worn on a plastic pocket sleeve, either glued or

pinned to the plastic sleeve. The commercially sold pocket crest, with Marine Corps Emblem,

Marine Corps League Seal permanently set into the plastic sleeve or embroidered Marine Corps

League crest that is permanently embroidered on the pocket of the Red Blazer itself, may also be

worn as optional wear.

VIII. LAPEL PINS

The following lapel pins maybe worn only on the Red Blazer or Evening Dress Jacket. The Past

National Commandant Pin may be worn inboard with the National Marine of the Year outboard.

National Marine of the Year may be worn inboard with a Past Department or Detachment

Commandant Pin. (ONLY ONE PAST COMMANDANT PIN MAY BE WORN AT A TIME,

WEARER'S CHOICE.) Kennel Devil Dog of the Year Pin may be worn outboard of the National

Marine of the Year. The Chapel of Four Chaplains, MCL Membership, or Retired Marine or

Retired Navy Lapel pins may also be worn. Although there are several types of MCL

Membership pins (i.e. Past Commandant, Life Member, Five Year Membership, Ten Year

Membership, etc.), only "ONE" MCL Membership pin should be worn. Ordained Ministers or

Chaplains may wear a symbol of their religion of the size approved by DOD. Whatever pins are

approved for wear ONLY TWO (2) PINS MAY BE WORN AT ANYTIME, WEARER'S

CHOICE. Only ONE (1) miniature ribbon of the individual’s choice may be worn above the

lapel pins on the Red Blazer or Evening Dress Jacket, provided miniature medals are not worn on

the Evening Dress Jacket.

APPROVED LAPEL PINS

1. Past National Commandant Pin

2. National Marine of the Year Pin

3. Devil Dog of the Year Pin

4. Past Department or Past Detachment Commandant Pin

5. Chapel of Four Chaplains Pin

6. MCL Membership Pin

7. Retired Marine or Retired Navy Pin

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (3)

9 August 2019 AP Enclosure (3) - 6

8. Life Member Pin

9. Ordained Ministers or Chaplains Symbol Pin

10. United States Flag Pin (3/8” X 3/4” in size)

11. Vietnam War 50

Commemorative Pin

NOTE: There are many styles of most pins but only ONE (1) type may be worn at a time.

The Crossed Flag Pin (US & USMC) is NOT ALLOWED.

IX. NAME TAGS

A nametag may be worn on the UNDRESS UNIFORM (Short Sleeve White, Long Sleeve White

or Women's USMC White Blouse) as optional wear. A nametag will NOT BE WORN ON

ANY OTHER UNIFORM.

X. MEDALLIONS

The Marine of the Year (National, Division, Department or Detachment) Medallion and Ribbon;

the Chapel of Four Chaplains (Legion of Merit, Humanitarian Award, and Bronze Medallion

Award); or the Military Order of Devil Dogs collar, if authorized, may be worn with the RED

BLAZER CASUAL UNIFORM, RED BLAZER FORMAL UNIFORM, THE EVENING DRESS

UNIFORM, OR THE UNDRESS UNIFORMS (MALE AND FEMALE). Only one of these

devices, medallions, or collars, may be worn at a time at the option of the wearer. NOTE –

MEDALLIONS MAY NOT BE WORN WITH ANY OTHER STYLE SHIRT (I.E., POLO,

T-SHIRT, OR CIVILIAN DRESS SHIRTS.)

XI. WHITE DUTY BELTS

A. White Duty Belts may be worn by a member while performing the duty as Sergeant-at-

Arms or as a member of a Color Guard or Honor Guard, and only with the Undress Uniform Short

Sleeve White or Long Sleeve White Shirt.

B. The Duty Belt should be the Standard Plain White Cotton Web Belt (2-1/2") with

brass Marine Corps waist plate (3 ½” x 2 ½”) (DRILL INSTRUCTOR STYLE) or Standard

Plain White Cotton Web Belt (2-1/2") with Gold (in color) Marine Corps Buckle (3 ½” x 2 ½”),

either highly shined brass or Hamilton gold plated anodized brass with the EGA. AN

ASSOCIATE MEMBER MAY WEAR THIS BUCKLE WHILE PREFORMING THE DUTIES

OF SERGEANT-AT-ARMS OR DURING AN HONOR GUARD DETAIL CEREMONY

ONLY. THE ASSOCIATE MEMBER MAY NOT WEAR THIS BUCKLE AT ANY

OTHER TIME.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (3)

9 August 2019 AP Enclosure (3) - 7

UNIFORM MALE

UNDRESS LONG SLEEVE - MALE

- Standard Cover (Paragraph V).

- Devil Dog collar, if authorized (optional).

- Nametag (optional) (paragraph IX).

- White Shirt, with military creases (to be Airline Pilot style with two (2) pockets with

button down flaps and shoulder epaulets).

- Marine Corps League Sunburst insignias on collar, centered 1/2" inside the collar tip,

with the wings of the emblem parallel to the deck.

- Shoulder patches as authorized (Paragraph IV).

- Marine Corps League ribbons or Department of Defense authorized ribbons, wings,

badges, (MCL AND DOD RIBBONS CANNOT BE WORN TOGETHER: (NO

MEDALS TO BE WORN ON THIS UNIFORM)

- The Marine of the Year (National, Division, Department or Detachment) Medallion

and Ribbon; the Chapel of Four Chaplains (Legion of Merit, Humanitarian Award,

and Bronze Medallion Award); or the Military Order of Devil Dogs collar, if

authorized, may be worn with the Undress Long Sleeve Uniform. Only one of these

devices, medallions, or collars, may be worn at a time at the option of the wearer.

NOTE – MEDALLIONS MAY NOT BE WORN WITH ANY OTHER STYLE

SHIRT (I.E., POLO, T-SHIRT, OR CIVILIAN DRESS SHIRTS.)

- MCL ribbons should be centered over the left breast pocket, 1/8" above the pocket

flap. DOD awards and decorations should be worn as authorized to the individual.

- TIE. PLAIN BLACK with Marine Corps or Marine Corps League gold tie bar

ENLISTED STYLE ONLY (no open collar).

- Trousers, Dress Blue (with NCO "RED" stripe) with Belt, Marine Corps khaki web,

with web belt brass buckle.

- Shoes, Black, plain toe (military style, highly glossed)

- Socks, Black

OPTIONAL: Trousers, black, dress, with the black leather belt with square gold buckle with

Marine Corps emblem (EGA); a ratcheting black leather belt with a gold Marine Corps emblem

buckle (EGA); or a ratcheting black leather belt with a gold buckle with Marine Corps League

logo may be worn instead of the Dress Blue trousers and khaki web belt.

UNDRESS - SHORT SLEEVE - MALE

The Short sleeve UNDRESS uniform is the same in every way to the Long Sleeve UNDRESS

uniform with the following exceptions:

- The shirt shall be the same Airline Pilot style, but short sleeves instead of long.

- The shirt shall be worn with an open collar and NO TIE OR TIE BAR IS WORN

WITH THE UNDRESS SHORT SLEEVE SHIRT.

- The Marine of the Year (National, Division, Department or Detachment) Medallion

and Ribbon; the Chapel of Four Chaplains (Legion of Merit, Humanitarian Award,

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (3)

9 August 2019 AP Enclosure (3) - 8

and Bronze Medallion Award); or the Military Order of Devil Dogs collar, if

authorized, may be worn with the Undress Short Sleeve Uniform. Only one of these

devices, medallions, or collars, may be worn at a time at the option of the wearer.

NOTE – MEDALLIONS MAY NOT BE WORN WITH ANY OTHER STYLE

SHIRT (I.E., POLO, T-SHIRT, OR CIVILIAN DRESS SHIRTS.)

CASUAL - RED BLAZER - MALE

- Standard Cover (Paragraph V)

- The Marine of the Year (National, Division, Department or Detachment) Medallion

and Ribbon; the Chapel of Four Chaplains (Legion of Merit, Humanitarian Award,

and Bronze Medallion Award); or the Military Order of Devil Dogs collar, if

authorized, may be worn with the Casual – Red Blazer Uniform. Only one of these

devices, medallions, or collars, may be worn at a time at the option of the wearer.

NOTE – MEDALLIONS MAY NOT BE WORN WITH ANY OTHER STYLE

SHIRT (I.E., POLO, T-SHIRT, OR CIVILIAN DRESS SHIRTS.)

- White shirt, plain collar (no button-down collars, NO SUNBURST INSIGNIAS on

the collar).

- TIE. PLAIN BLACK with Marine Corps or Marine Corps League (ENLISTED

STYLE) gold tie bar.

- Blazer, Red with two (2) Marine Corps League buttons on front and three (3) or four

(4) Marine Corps League buttons on each sleeve cuff.

- Marine Corps League Crest (Paragraph VII).

- Lapel Pin(s) (optional) (Paragraph VIII).

- Trousers, black, dress.

- Belt, black leather, with Marine Corps emblem (EGA) on square gold buckle.

- Shoes, black plain toe (military style, highly glossed).

- Socks, black.

OPTIONAL: A black leather dress belt may be worn as a substitute to the black leather belt

with Marine Corps emblem (EGA) on square gold buckle. Also optional is a ratcheting black

leather belt with a gold Marine Corps emblem buckle (EGA) or a ratcheting black leather belt with

a gold buckle with Marine Corps League logo.

One, two or three Large (Standard) Marine Corps League medals or Department of Defense

medals may be worn centered over the left breast pocket of the Marine Corps League Casual

Uniform - Red Blazer. Medals must be mounted on a single ribbon bar (PARAGRAPH III a.)

Sunburst insignias are NOT worn on the shirt collar and the Marine Corps Dress Blue trousers

are NOT WORN with the CASUAL RED BLAZER UNIFORM.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (3)

9 August 2019 AP Enclosure (3) - 9

FORMAL DRESS - MALE

- Standard Cover (Paragraph V) (RECOMMENDED not to be worn at indoor formal

events / ceremonies.)

- The Marine of the Year (National, Division, Department or Detachment) Medallion

and Ribbon; the Chapel of Four Chaplains (Legion of Merit, Humanitarian Award,

and Bronze Medallion Award); or the Military Order of Devil Dogs collar, if

authorized, may be worn with the Formal Dress Uniform. Only one of these devices,

medallions, or collars, may be worn at a time at the option of the wearer. NOTE –

MEDALLIONS MAY NOT BE WORN WITH ANY OTHER STYLE SHIRT

(I.E., POLO, T-SHIRT, OR CIVILIAN DRESS SHIRTS.)

- Military bow tie, black.

- White shirt, formal (Standard collar), PLEATED FRONT - NO RUFFLES.

- Gold cuff links with EGA and gold studs.

- Cummerbund, gold - OR - Gold vest front (only approved design.)

- Trousers, black tux, - OR - trousers, black, with black dress belt (a ratcheting black

leather belt with a gold Marine Corps emblem buckle (EGA) or a ratcheting black

leather belt with a gold buckle with Marine Corps League logo are an approved

optional dress belt.)

- Marine Corps League Red Evening Dress Jacket, medium weight gabardine material

with Marine Corps League buttons, gold waist chain, and sunburst insignias at

locating holes in jacket collar.

- Lapel pin(s) (optional) (Paragraph I, II and III and VIII.)

- Shoes, black plain toe (military style, highly glossed.)

- Socks, black.

- Miniature medals, wings, badges (paragraph I, II and III.)

OPTIONAL: The Red Blazer may be worn as an option to the Red Evening Dress Jacket with the

FORMAL DRESS UNIFORM. If the Red Blazer option is chosen, the following applies.

- The Marine Corps League Crest (Paragraph VII) is optional if miniature medals are

worn.

- Medals may be worn per Paragraphs I, II and III.

OPTIONAL: In addition to the Black Tuxedo Trousers worn with the Evening Dress Jacket, the

wearer may opt to wear the Marine Corps Dress Blue Trousers with NCO Red Stripe in place of

the Black Tuxedo Trousers.

NOTE: THE MARINE CORPS DRESS BLUE TROUSERS WILL NOT BE WORN WITH

THE RED BLAZER AT ANY TIME.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (3)

9 August 2019 AP Enclosure (3) - 10

UNIFORM FEMALE

UNDRESS - LONG SLEEVE - FEMALE

- Standard cover, Male or Female style with 1-1/2" x l-1/2" (ENLISTED STYLE)

anodized solid gold color or polished brass EGA (Paragraph V.)

- Devil Dog collar, if authorized (OPTIONAL).

- Nametag (optional) (Paragraph IX.)

- White Shirt, (to be Airline pilot style with two (2) pockets with button down flaps and

shoulder epaulets or Women's White USMC Shirt.)

- Marine Corps League Sunburst insignias on collar, centered 1/2" inside the collar tip,

with wings on the emblem parallel to the deck.

- Shoulder patches as authorized (Paragraph IV.)

- Marine Corps League ribbons or Department of Defense authorized ribbons, wings,

badges, (MCL AND DOD RIBBONS CANNOT BE WORN TOGETHER: (NO

MEDALS TO BE WORN ON THIS UNIFORM.)

- MCL ribbons should be centered over the left breast pocket 1/8" above the pocket

flap, DOD-awards and decorations should be worn as authorized to the individual on

the AIRLINE PILOT STYLE WHITE SHIRT.

- TIE. PLAIN BLACK with Marine Corps gold (enlisted) or Marine Corps League

gold tie bar or women's USMC black neck tab (no open collar.)

- Skirt, black, straight (length should be 1" to 2" below the knees} or trousers, black,

dress, with the black leather belt and square gold buckle with EGA, or female dress

blue trousers to match male uniform regulations, dress blue trousers with NCO red

stripe with Marine Corps khaki web belt with web belt dress buckle.

NOTE: Women's Dress Blue Trousers do not have belt loops and cannot be altered to

have belt loops. When wearing the Female Dress Blue Trousers, you must wear the

women's white USMC shirt (shirt is worn outside of the trousers.)

- When wearing the Male Dress Blue Trouser you must wear the men's white shirt as

authorized under the male undress long sleeve regulations.

- Shoes, black oxford patent leather with trousers. patent leather flats or pumps with

skirt. Heels for pumps will measure up to 2" in height.

- Hose, nylon, black (with pumps) or socks, black, (with trousers.)

- Earrings, (optional) small white pearl (or pearl like) or gold ball, not to exceed 9mm.

When worn, earrings will fit tight against the ear and will not extend below the ear

lobe.

- The Marine of the Year (National, Division, Department or Detachment) Medallion

and Ribbon; the Chapel of Four Chaplains (Legion of Merit, Humanitarian Award,

and Bronze Medallion Award); or the Military Order of Devil Dogs collar, if

authorized, may be worn with the Undress Long Sleeve Uniform. Only one of these

devices, medallions, or collars, may be worn at a time at the option of the wearer.

NOTE – MEDALLIONS MAY NOT BE WORN WITH ANY OTHER STYLE

SHIRT (I.E., POLO, T-SHIRT, OR CIVILIAN DRESS SHIRTS.)

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (3)

9 August 2019 AP Enclosure (3) - 11

UNDRESS - SHORT SLEEVE - FEMALE

The Short Sleeve UNDRESS UNIFORM is the same in every way to the Long Sleeve UNDRESS

UNIFORM with the following exceptions:

- The shirt will be the same Airline pilot style. but Short Sleeve instead of Long Sleeve,

or Women's USMC white blouse, style worn with Dress Blue Trousers.

- The Female USMC style white shirt can be worn with either Female Dress Blue

Trousers or with black trousers, open collar.

- The Marine of the Year (National, Division, Department or Detachment) Medallion

and Ribbon; the Chapel of Four Chaplains (Legion of Merit, Humanitarian Award,

and Bronze Medallion Award); or the Military Order of Devil Dogs collar, if

authorized, may be worn with the Undress Short Sleeve Uniform. Only one of these

devices, medallions, or collars, may be worn at a time at the option of the wearer.

NOTE – MEDALLIONS MAY NOT BE WORN WITH ANY OTHER STYLE

SHIRT (I.E., POLO, T-SHIRT, OR CIVILIAN DRESS SHIRTS.)

NOTE: THE MEN’S WHITE SHORT SLEEVE SHIRT CANNOT BE ALTERED TO WEAR

ON THE OUTSIDE OF THE FEMALE DRESS BLUE TROUSERS.

CASUAL– RED BLAZER - FEMALE

- Standard cover, Male or Female style with 1-1/2” X 1-1/2" (ENLISTED STYLE)

anodized gold color or polished brass EGA (Paragraph V.)

- The Marine of the Year (National, Division, Department or Detachment) Medallion

and Ribbon; the Chapel of Four Chaplains (Legion of Merit, Humanitarian Award,

and Bronze Medallion Award); or the Military Order of Devil Dogs collar, if

authorized, may be worn with the Casual – Red Blazer Uniform. Only one of these

devices, medallions, or collars, may be worn at a time at the option of the wearer.

NOTE – MEDALLIONS MAY NOT BE WORN WITH ANY OTHER STYLE

SHIRT (I.E., POLO, T-SHIRT, OR CIVILIAN DRESS SHIRTS.)

- White blouse, long or short sleeve plain collar (no button-down collars and no

sunburst insignias on the collar.)

- TIE. PLAIN BLACK with Marine Corps Gold (Enlisted) or Marine Corps League

Gold Tie Bar or Women's USMC Black Neck Tab.

- Red Blazer, {Male or Female Style} with two (2) Marine Corps League buttons on the

front and three (3) or four (4) Marine Corps League buttons on each sleeve cuff.

- Marine Corps League Crest (Paragraph VII) (optional).

- Lapel Pin(s) (Paragraph VIII) (optional).

- Skirt, black, straight (length should be 1" to 2" below the knees) or Trousers, black,

dress, with black leather belt and square gold buckle with Marine Corps emblem

(EGA) or a black dress belt. The ratcheting black leather belt with a gold Marine

Corps emblem buckle (EGA) or a ratcheting black leather belt with a gold buckle with

Marine Corps League logo are approved optional dress belts.)

- Shoes, Black Oxford Patent Leather with Trousers. Patent Leather Flats or Pumps

with Skirt. Heels for Pumps will measure up to 2” in height.

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ENCLOSURE (3)

9 August 2019 AP Enclosure (3) - 12

- Hose, Nylon, black (with Pumps) or socks, black (with trousers).

- Earrings, (optional) small white pearl (or pearl like) or gold ball, not to exceed 9mm.

When worn, earrings will fit tight against the ear and will not extend below the ear

lobe.

- One, two or three large (standard) Marine Corps League medals or Department of

Defense medals may be worn centered over the left breast pocket of the Marine Corps

League Red Blazer Uniform.

- Medals must be mounted on a single ribbon bar (Paragraph IlIa.)

- Sunburst insignias are NOT WORN on the shirt collar and the Marine Corps Dress

Blue Trousers are NOT WORN WITH THE CASUAL UNIFORM.

FORMAL DRESS - FEMALE

- Standard Cover (Paragraph V) NOT WORN AT INDOOR FORMAL EVENTS /

CEREMONIES

- The Marine of the Year (National, Division, Department or Detachment) Medallion

and Ribbon; the Chapel of Four Chaplains (Legion of Merit, Humanitarian Award,

and Bronze Medallion Award); or the Military Order of Devil Dogs collar, if

authorized, may be worn with the Formal Dress Uniform. Only one of these devices,

medallions, or collars, may be worn at a time at the option of the wearer.

NOTE – MEDALLIONS MAY NOT BE WORN WITH ANY OTHER STYLE

SHIRT (I.E., POLO, T-SHIRT, OR CIVILIAN DRESS SHIRTS.)

- White Shirt, formal (standard collar) pleated front. NO RUFFLES.

- Gold cuff links with EGA and gold studs.

- Tie, Women's USMC black neck tab.

- Cummerbund, Gold or Gold Vest front (only approved design).

- Skirt, Long Women's USMC Evening Dress Uniform Skirt of Women's Tuxedo Skirt,

Black Straight Ankle Length with slit on left side, no higher than bottom of knee cap.

- Skirt - Short Black Straight (Length should be 1" to 2" below the knees) When

wearing this Skirt, it is to be worn with the Red Blazer, White Shirt, Tie, Plain Black

with Marine Corps Gold (Enlisted) or Marine Corps League Gold Tie Bar or Women's

USMC Black Neck Tab.

- Marine Corps League Red Evening Dress Jacket, with Marine Corps League Buttons,

Gold Waist Chain and Sunburst Collar Devices at locating Holes in the Jacket Collar.

The Red Blazer may be worn as an option to the Red Evening Dress Jacket with the

Formal Dress Uniform.

- Lapel Pin(s) (optional) (Paragraph Ill).

- Shoes, Black Oxford Patient Leather with Trousers.

Patient Leather Flats or Pumps with Skirt.

Heels for Pumps will measure up to 2" in Height.

- Hose, Nylon, black with pumps or socks, black with trousers.

- Earrings, (optional) small white pearl (or pearl like) or Gold ball, not to exceed 9mm.

When worn, earrings will fit tight against the ear and will not extend below the ear

lobe.

- Miniature Medals, WINGS, BADGES {paragraph I, II and III}.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (3)

9 August 2019 AP Enclosure (3) - 13

OPTIONAL: If the Red Blazer is worn as an option to the Red Dress Evening Jacket, the

following applies:

- The Marine Corps League Crest is optional (Paragraph VII).

- Miniature medals may be worn per Paragraph I, II and III.

OPTIONAL: In addition to the Long Black Evening Skirt, the Black Dress Trousers may be worn

with the Evening Dress Jacket. The Wearer may opt to wear Marine Corps Dress Blue Trousers

with NCO Red Stripe. The wearer must wear Military Black Bow Tie in place of the Female

USMC Black Neck Tab. (Men's Formal Dress)

NOTE: THE MARINE CORPS DRESS BLUE TROUSERS, OR THE WOMEN'S DRESS

BLUE TROUSERS WILL NOT BE WORN WITH THE RED BLAZER AT ANY TIME.

ASSOCIATE MEMBERS UNIFORM

The Uniform Code for both male and female applies to all ASSOCIATE MEMBERS with the

following exceptions:

- The Associate member is to wear the Marine Corps League sunburst insignia in lieu

of the Marine Corps Emblem on their cover. The 1/2" x 1/2" gold “MCL” insignia

will be worn on the shirt collars.

- The Marine Corps League Associate shoulder patch will be worn in lieu of the

standard Marine Corps League shoulder patch. (Paragraph IV A.)

- Flag patch, on right shoulder, may be worn (Paragraph IV B.)

- No Blazer Crest / Bullion seal will be worn unless one is designed and approved by a

National Convention.

- Marine Corps Dress Blue Trousers may be worn, but without the NCO Red Stripe.

CEREMONIAL UNIFORMS

NOTE: There is not a unique Ceremonial Uniform following action at the 2009 National

Convention. Whenever Ceremonial Functions are preformed, the Uniform will be the UNDRESS

UNIFORM (either Short Sleeve or Long Sleeve) or the CASUAL UNIFORM as determined by

the jurisdictional Commandant, and weather conditions. The National SOP for Funeral Honors

should be reviewed.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (3)

9 August 2019 AP Enclosure (3) - 14

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (4)

9 August 2019 AP Enclosure (4) - 1

MARINE CORPS LEAGUE AWARDS

Order of Precedence (Large Medals)

1. Distinguished Citizen Medal - Gold (Old and Current)

2. Distinguished Citizen Medal- Silver (Old and Current)

3. Distinguished Citizen Medal- Bronze (Old and Current)

4. Distinguished Service Medal

5. National Recruiter - Gold

6. National Recruiter - Silver

7. National Recruiter - Bronze

8. Past National Commandants Medal

9. National Staff Medal Elected

10. National Staff Medal Appointed

11. Department Commandant Medal

12. Department Staff Medal Elected

13. Department Staff Medal Appointed

14. Department Recruiter - Silver

15. Detachment Commandant Medal

16. Detachment Staff Medal Elected

17. Detachment Staff Medal Appointed

18. Detachment Recruiter - Bronze

19. Pack Dog of the Year

20. Pound Dog of the Year

21. Past Pack Leader Medal

22. Past Pound Keeper Medal

23. Marine Corps League Medal (Membership)

24. 50th National Convention Medal (Elected/Appointed/Selected) Silver

25. 50th National Convention Medal (Those in attendance) Bronze

26. 50th Department of California Convention Medal (see NOTE 2)

27. 50th Department of Illinois Convention Medal (see NOTE 2)

28. 50th Department of Wisconsin Convention Medal (see NOTE 2)

29. 50th Department of Michigan Convention Medal (see NOTE 2)

30. Department of Ohio 60

Convention Medal (see NOTE 2)

31. Department of New Hampshire 60

Convention Medal (see NOTE 2)

32. Department of Oregon 60

Convention Medal (see NOTE 2)

33. Department of New York 75

Convention Medal (see NOTE 2)

34. State Commendation Medal (individual States' award) (NON-MCL)

Order of Precedence (Miniature Medals)

1. Distinguished Citizen Medal- Gold [Old and Current)

2. Distinguished Citizen Medal- Silver (Old and Current)

3. Distinguished Citizen Medal- Bronze (Old and Current)

4. Distinguished Service Medal

5. National Recruiter - Gold

6. National Recruiter - Silver

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (4)

9 August 2019 AP Enclosure (4) - 2

7. National Recruiter - Bronze

8. Past National Commandants Medal

9. National Staff Medal Elected

10. National Staff Medal Appointed

11. Department Commandant Medal

12. Department Staff Medal Elected

13. Department Staff Medal Appointed

14. Department Recruiter - Silver

15. Detachment Commandant Medal

16. Detachment Staff Medal Elected

17. Detachment Staff Medal Appointed

18. Detachment Recruiter - Bronze

19. Kennel Dog of the Year Medal

20. Pack Dog of the Year Medal

21. Pound Dog of the Year Medal

22. Past Chief Devil Dogs Medal

23. Past Pack Leader Medal

24. Past Pound Keeper Medal

25. Marine Corps League Medal (Membership)

26. 75th National Convention Medal - Gold (Elected

Selected)

27. 75th National Convention Medal- Silver (Those in Attendance)

28. 50th Department of Pennsylvania Convention Medal (see NOTE 2)

29. 50th Department of Virginia Convention Medal (see NOTE 2)

30. 50th Department of Michigan Convention Medal (see NOTE 2)

31. 50th Department of Missouri Convention Medal (see NOTE 2)

32. 50th

Department of Florida Convention Medal (see NOTE 2)

33. 60th

Department of Ohio Convention Medal (see NOTE 2)

34. 60th

Department of Oregon Convention Medal (see NOTE 2)

35. 75th

Department of New Jersey Convention Medal (see NOTE 2)

36. 60th

Department of New Hampshire Convention Medal (see NOTE 2)

37. 75th

Department of New York Convention Medal (see NOTE 2)

38. 75th

Department of California Convention Medal (see NOTE 2)

39. 60th

Department of Washington Convention Medal (see NOTE 2)

40. 75th

Department of Pennsylvania Convention Medal (see NOTE 2)

41. State Commendation Medal (NON-MCL)

Order of Precedence (Ribbons)

1. Distinguished Citizen Ribbon - Gold (Old and Current)

2. Distinguished Citizen Ribbon - Silver (Old and Current)

3. Distinguished Citizen Ribbon - Bronze (Old and Current)

4. Distinguished Service Ribbon

5. National Marine of the Year Ribbon White

6. Division Marine of the Year Ribbon - Gold

7. Department Marine of the Year Ribbon - Scarlet and Gold

8. Detachment Marine of the Year Ribbon - Scarlet

9. National Recruiter - Gold

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (4)

9 August 2019 AP Enclosure (4) - 3

10. National Recruiter - Silver

11. National Recruiter - Bronze

12. Past National Commandants Ribbon

13. National Staff Ribbon Elected

14. National Staff Ribbon Appointed

15. Department Commandant Ribbon

16. Department Staff Ribbon Elected

17. Department Staff Ribbon Appointed

18. Department Recruiter - Silver

19. Detachment Commandant Ribbon

20. Detachment Staff Ribbon Elected

21. Detachment Staff Ribbon Appointed

22. Detachment Recruiter - Bronze

23. Marine Corps League Community Service Ribbon

24. Board of Trustees Commendation (Victor T. Fisher Award)

25. Meritorious Unit Commendation - National

26. Meritorious Unit Commendation - Department

27. Meritorious Individual Commendation

28. Ceremonial Guard Ribbon

29. Marksmanship Rifle Ribbon

30. Marksmanship Pistol Ribbon

31. Kennel Dog of the Year

32. Chief Devil Dogs Meritorious Commendation (Individual)

33. Pack Dog of the Year

34. Pack Leaders Meritorious Commendation (Individual)

35. Pound Dog of the Year

36. Pound Keepers Meritorious Commendation (Individual)

37. Past Chief Devil Dogs Ribbon

45. Past Pack Leader Ribbon

46. Past Pound Keeper Ribbon

38. . Marine Corps League Ribbon (Membership)

39. . 50th Nat'l Convention Ribbon (Elected/Appointed/Selected) Silver

40. . 50th Nat'l Convention Ribbon (Those in attendance) Bronze

41. . 75th National Convention Ribbon (Elected

Selected - Gold

42. . 75th National Convention Ribbon (Those in Attendance) - Silver

43. . 50th Department of California Convention Ribbon (see NOTE 2)

44. . 50th Department of Illinois Convention Ribbon (see NOTE 2)

45. . 50th Department of Pennsylvania Convention Ribbon (see NOTE 2)

46. . 50th Department of Wisconsin Convention Ribbon (see NOTE 2)

47. . 50th Department of Virginia Convention Ribbon (see NOTE 2)

48. . 50th Department of Michigan Convention Ribbon (see NOTE 2)

49. . 50th Department of Missouri Convention Ribbon (see NOTE 2)

50. . 50th Department of Florida Convention Ribbon (see NOTE 2)

51. .

th Department of Ohio Convention Ribbon (see NOTE 2)

52. . 60th Department of Oregon Convention Ribbon (see NOTE 2)

53. . 75th Department of New Jersey Convention Ribbon (see NOTE 2)

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ENCLOSURE (4)

9 August 2019 AP Enclosure (4) - 4

54. . 60th Department of New Hampshire Convention Ribbon (see NOTE 2)

55. . 75th

Department of New York Convention Ribbon (see NOTE 2)

56. . 75th Department of California Convention Ribbon (see NOTE 2)

57. . 60th

Department of Washington Convention Ribbon (see NOTE 2)

58. . 75th Department of Pennsylvania Convention Ribbon (see NOTE 2

59. . State Commendation Ribbon (individual States' award) (NON-MCL)

DESCRIPTION OF MEDALS, RIBBONS, AWARDS, AND WHO MAY AUTHORIZE

1. National Marine of the Year Ribbon

The National Marine of the Year Ribbon is to be worn around the neck (White with Gold Stripe

1/8"

Gold

stripe along inside and outside edge of ribbon. Medallion will remain the same. The ribbon is to

be 2 inches

wide. This medal and ribbon should be number one in order of precedence. Awarded by: National Marine

of the Year Society.

2a. Distinguished Citizen Medal - Gold (Old)

Medal: Gold

Ribbon: Green, Gold and Silver with five (5) Gold Stars

NOTE: This was the original Distinguished Citizen Medal - Gold. There are no more, but those who have

received them, may wear them in front of the current issue

2b. Distinguished Citizen Medal - Gold (Current)

Medal: Gold

Ribbon: Blue, gold, white, green and red stripe

Awarded By: National Commandant

Recommended By: Detachment/Department/National Division Vice Commandant

For Approval: Department /National Division Vice Commandant/National

Awards Committee

Shall be awarded by National Commandant ONLY. This medal is automatically presented to the National

Marine of the Year with the FMF device (Eagle, Globe

Anchor) signifying National Marine of the Year

(see Note 3). Recommendation(s) for this medal must be in writing and sent to the National Commandant

via the National Awards Committee for their recommendation for approval or disapproval. The medal will

be awarded only to regular members who, in the opinion of the Awards Committee, have answered to the

call of "Above and Beyond" the principles upon which the Marine Corps League was founded. A 3/16" gold

star will be worn to indicate additional awards.

3a. Distinguished Citizen Medal - Silver (Old)

Medal: Silver

Ribbon: Green, Gold and Silver with five (5) Silver Stars

NOTE:

This was the original Distinguished Citizen Medal - Silver. There are no more, but those who have

received them may wear them in front of the current issue.

3b. Distinguished Citizen Medal- Silver (Current)

Medal: Silver

Ribbon: Red center flanked by gold and black stripes

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (4)

9 August 2019 AP Enclosure (4) - 5

A - Awarded By: National Commandant

Recommended By: Detachment/Department/National Division Vice Commandant

For Approval: Department/National Division Vice/National Commandant

National Awards Committee

B - Awarded By: Department/National Division Vice Commandant

Recommended By: Detachment/Department/National Division Vice Commandant

For Approval: Department/National Division Vice Commandant

4a. Distinguished Citizen Medal- Bronze (Old)

Medal: Bronze

Ribbon: Green, Gold and Silver

NOTE:

This was the original Distinguished Citizen Medal - Bronze. There are no more, but those who

have received them, may wear them in front of the current issue.

4b. Distinguished Citizen Medal- Bronze (Current) (See NOTE 1)

Medal: Bronze

Ribbon: White center flanked by maroon stripes

A- Awarded By: National Commandant

Recommended By: Detachment/Department/National Division Vice Commandant

For Approval: Department/National Division Vice/National Commandant

National Awards Committee

B- Awarded By: Department/National Division Vice Commandant

Recommended By: Detachment/Department/National Division Vice Commandant

For Approval: Department/National Division Vice

C- Awarded By: Detachment Commandant

5. National, Division, Department, and Detachment Marine of the Year Medallion

The Marine Corps League authorizes the creation of a "Marine of the Year" medallion for National,

Division, Department and Detachments only. This medallion will be worn around the neck suspended by

the appropriate color ribbon depending on the level of the award.

A- National Medallion: Standard Marine-of-the-Year Medallion

Medallion Ribbon: White

Ribbon: White with narrow gold stripe on right and left edge with FMF Device

Awarded By: President, National Marine of the Year Society

B- Division Medallion: Standard Marine of the Year medallion

Medallion Ribbon: Gold

Ribbon: Gold with FMF device

Awarded

Division Vice Commandant

C- Department Medallion: Standard Marine of the Year medallion

Medallion Ribbon: Scarlet and Gold

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ENCLOSURE (4)

9 August 2019 AP Enclosure (4) - 6

Ribbon: Scarlet and Gold with FMF device

Awarded

Department Commandant

D - Detachment Medallion: Standard Marine of the Year medallion

Medallion Ribbon: Scarlet

Ribbon: Scarlet with FMF device

Awarded By: Detachment Commandant

The Marine of the Year Medallion is authorized for wear with the Casual and Formal Uniform only as set

forth in enclosure three (3) of these bylaws. While wearing the Marine of the Year medallion no other

medal or devices shall also be suspended from the neck. No pins or other devices shall be attached to the

suspension ribbon. In the event the person authorized to wear the Marine of the Year Award has been

selected at more than one level for such an honor, the senior medallion and suspension ribbon will be worn.

6. Distinguished Service Medal (God. Country and Corps) (see NOTE 1)

Medal: Bronze

Ribbon: Maroon center flanked by

dark blue stripes

Awarded By: Detachment/Department/National Division Vice/National

Commandant

Recommended By: Detachment/Department/National Division Vice/National

Commandant

7. National Recruiter Medal- Gold

Medal: Gold

Ribbon: Green/White/Gold

Awarded By: National Jr. Vice Commandant

Awarded To: National Recruiter of the Year

8. National Recruiter Medal - Silver

Medal: Silver

Ribbon: Red/White/Green

Awarded By: National Jr. Vice Commandant

Awarded To: 2nd Place National Recruiter of the Year

9. National Recruiter Medal - Bronze

Medal: Bronze

Ribbon: Green/White/Green

Awarded By: National Jr. Vice Commandant

Awarded To: 3rd Place National Recruiter of the Year

10. Past National Commandants Medal - Gold

Medal: Gold

Ribbon: White

Awarded By: National Commandant

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (4)

9 August 2019 AP Enclosure (4) - 7

11. National Staff Medal (Elected)

Medal: Silver

Ribbon: Gold and white stripe

To be worn by present and past elected National Officers

12. National

Staff Medal

(Appointed)

Medal: Bronze

Ribbon: Gold and white stripe flanked by red stripes

To be worn by present and past appointed National Officers

13. Department Commandant Medal (Commandant Samuel Nicholas)

Medal: Bronze

Ribbon: Red and gold stripe

To be worn by present and past elected Department Commandant

14. Department Staff Medal (Elected)

Medal: Silver

Ribbon: Blue, Red, White, Blue, White, Red, Blue

To be worn by present and past elected Department Officers

15. Department Staff Medal (Appointed)

Medal: Bronze

Ribbon: Blue, Red, White, Red, White, Red, Blue

To be worn by present and past appointed Department Officers

16. Department Recruiter Medal - Silver

Medal: Silver

Ribbon: Green, Gold, Green

Awarded By: Department Commandant

Awarded To: Department Recruiter(s) of the Year

17. Detachment Commandant Medal (Commandant John A. Lejeune)

Medal: Bronze

Ribbon: Maroon and Dark blue stripes

To be worn by present and past elected Detachment Commandant

18. Detachment Staff Medal (Elected)

Medal: Silver

Ribbon: Blue, White, Red, White, Blue

To be worn by present and past elected Detachment Officers

19. Detachment Staff Medal (Appointed)

Medal: Bronze

Ribbon: White, Blue, White

To be worn by present and past appointed Detachment Officers (See NOTE 1).

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (4)

9 August 2019 AP Enclosure (4) - 8

20. Detachment Recruiter Medal - Bronze

Medal: Bronze

Ribbon: Gold, Green, Gold

Awarded By: Detachment Commandant

Awarded To: Detachment Recruiter(s) of the Year

21. Past Pack Leader Medal (See NOTE 1)

Medal Bronze Cross on Ribbon with wide gold Center Stripe

Ribbon: Red with wide Gold Center Stripe.

Awarded To: Pack Leaders upon completion of a term of office.

22. Past Pound Keeper Medal (See NOTE 1)

Medal: Bronze Cross on Ribbon with equal Red, Gold and Black stripes.

Ribbon: Red, gold and black stripes (worn with Red to wearer's right)

Awarded To: Pound Keepers upon completion of a Term of Office

23. Marine Corps League Medal (Membership) (See NOTE 1)

Medal: Marine Corps Emblem on gold sunburst

Ribbon: Blue, khaki, olive stripes flanked by gold and pink stripes

To be worn by a member of the Marine Corps League who is a member in good standing.

A bronze star may be worn for each period of five (5) years of continuous membership and there has not

been a break in membership service.

24. State Commendation Medal

Medal: Bronze/Silver

Ribbon: Depends on individual State awarding

Awarded By: States' Governor and/or Adjutant General

25. Past National Commandant Pin

Oval-shaped pin with Marine emblem and a diamond. Presented to the outgoing National Commandant at

the completion of his tour as National Commandant at the National Convention. It will be worn centered

on the left lapel, one inch below the lapel notch.

26. National Marine

of the

Year

Gold pin in the shape of the United States. Awarded at the National Convention to the Marine selected by

the Marine of the Year Society as the National Marine of the Year. It will be worn centered on the left lapel

one inch below the lapel notch, left of the Past National pin if so awarded.

27. Kennel Dog of the Year (See Section 417 of the MODD Bylaws) (See NOTE 1)

This is the most prestigious award given by the Order. Presented at each National Convention to the

Marine selected as the Kennel Dog of the Year.

Medal: Bronze Cross on Gold Ribbon with small Devil Dog affixed

Ribbon: Gold with small Devil Dog affixed

28. Pack Dog of the Year (See Section 417 of the MODD Bylaws)

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9 August 2019 AP Enclosure (4) - 9

Medal: Bronze Cross on Red Ribbon with small Devil Dog affixed

Ribbon: Red with small Devil Dog affixed

29. Pound Dog of the Year (See Section 417 of the MODD Bylaws) (See NOTE 1)

Medal: Bronze Cross on Black Ribbon with small Devil Dog affixed

Ribbon: Black with small Devil Dog affixed

30. Past Chief Devil Dog Medal (See NOTE 1)

Medal: Bronze Cross on White Ribbon with Gold, Red, Black stripes in

the center

Ribbon: White with Gold, Red, Black Stripes in the center (ordered to

wearer's right)

Awarded To: Chief Devil Dogs upon completion of a Term of Office

COMMENDATION AWARDS

1. Marine Corps League Community/VAVS Service (Nat'l./Div./Dept./Detachment)

Ribbon: Green, Yellow, Green (See NOTE 1)

Awarded By: National/Division/Department/Detachment Commandant

Presented To: An Individual

Detachment Award Approval: Detachment Commandant

Department Award Approval: Department Commandant

Division Award Approval: Division Vice-Commandant

National Award Approval: National Commandant

To be awarded to a Marine Corps Leaguer who in the opinion of the awarding Commandant has

exemplified him or herself in their communities and/or National, including VAVS, but not necessarily both,

helping all they have come in contact with. The recommendation MUST be in writing and have the

appropriate endorsements when making the submission.

2. Marine Corps League Community Service (JROTC)

Ribbon/Medal: Green, Yellow, Green (See NOTE 1)

Presented By: A local member of the Marine Corps League or the Senior Instructor

Presented To: An Individual Cadet

Award Selection: The Senior Instructor will select the eligible cadet in accordance

with the criteria below.

Sponsor: Marine Corps League by National, Division, Department or

Detachment Commandant or Authorized Representative, By

Direction of same.

Presented to: a cadet who: Has demonstrated exemplary service above and beyond the service activities

performed by the unit of which the cadet is a member, or

Has held a key leadership position and/or directly contributed to the planning, coordination and

implementation of high-profile community service/volunteer project(s), or

Has successfully completed the Marine Corps League's Youth Physical Fitness Test with the minimum

score outlined in the official program. (See the MCL Web Site for details.)

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3. Marine Corps League Community Service (Scout Leader)

Ribbon: Green, Yellow, Green

Authorized for wear by a Scout Leader currently engaged in Scouting.

4. Board of Trustees Commendation (Victor T. Fisher Award) (National/Department)

Ribbon: Red, White, Blue

Awarded By: National Division Vice/Department Commandant

Presented To: National/Department Board of Trustees Member

Recommended By: National/Division Vice/Department/Detachment Commandant

Department Award Approval: Department Commandant

Division Award Approval: Division Vice Commandant

National Award Approval: National Commandant

This can be awarded by ANY National, Division Vice, or Department Commandant to a member of their

Board of Trustees who best exemplifies the principles of the United States Marine Corps, Marine Corps

League and Marine Fisher.

5. Meritorious Unit Commendation (National) for a Detachment/Department (See NOTE 1)

Ribbon: Red, white and gold striped

Streamer: Gold with Red lettering

Awarded By: National Commandant

Presented To: A Department or a Detachment

Recommended By: Detachment/Department/National Division Vice Commandant

Detachment Award Approval: Detachment/Department/National Division Vice

Commandant National Awards Committee

Department Award Approval: Department/National Division Vice Commandant

National Award Approval: National Awards Committee/National Commandant

6. Meritorious Unit Commendation – Department (See NOTE 1)

Ribbon: White center flanked by gold

Streamer: White with Red lettering

Awarded By: Department Commandant

Presented To: A Detachment

Recommended By: Department/National Division Vice Commandant

Detachment Award Approval: Detachment, Department/ National Division Vice

Commandant, National Awards Committee

Department Award Approval: Department/National Division Vice Commandant

National Awards Committee

National Award Approval: National Awards Committee/National Commandant

7. Meritorious Individual Commendation (Detachment/Department/National) (See NOTE 1)

Ribbon: Gold center flanked by white

Awarded By: National/Department/Detachment Commandant

Presented by: An individual designated by National/Department/Detachment

Commandant

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9 August 2019 AP Enclosure (4) - 11

Detachment Award Approval: Detachment Commandant

Department Award Approval: Department Commandant

National Award Approval: National Commandant/National Division Vice Commandant

8. Ceremonial Guard Ribbon (See NOTE 1)

Ribbon: Thin White, Blue, Red, Blue, Thin White

Awarded By: National, Department, or Detachment Commandant

Recommended By: Ceremonial Guard Commander

Criteria for Award: Must participate in 10 events for each award. Events include Color

Guard, Funeral/Honor Detail, Rifle Detail or Marching Squad. Just walking or riding on a float in a parade

does not qualify unless it is part of a specific detail or program such as a Marching Unit. This Award is

retroactive to 1 January 2010 for all individuals who have met the qualifications for the Award.

9. Marksmanship Rifle Ribbon (See Note 4)

Ribbon: Khaki Three Black Strips

Awarded By: National/Department/Detachment Commandant

Recommended By: National Marksmanship Committee

10. Marksmanship Pistol Ribbon (See Note 4)

Ribbon: Khaki Two Black Strips

Awarded By: National/Department/Detachment Commandant

Recommended By: National Marksmanship Committee

11. Chief Devil Dogs Meritorious Commendation (Individual) (See NOTE

Ribbon: Red, Gold, Red, Green

Awarded By: Chief Devil Dog

Recommended By: Chief Devil Dog/Kennel Staff Member to Chief Devil Dog

12. Pack Leaders Meritorious Commendation (Individual) (See NOTE

Ribbon: Green, Yellow, Green, Red

Awarded By: Pack Leader

13. Pound Keepers Meritorious Commendation (Individual) (See NOTE

Ribbon: Blue, White, Red, Gold

Awarded By: Pound Keeper

CERTIFICATES

1. Distinguished Citizen Award Certificate

The only notation on the bottom left comer will be "Authorized to Wear - Gold (Silver or Bronze)

2. Distinguished Service Award (Certificate only)

This award may be presented by the National, Department, or Detachment Commandant to Leaguers and

non-League members who have distinguished themselves.

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9 August 2019 AP Enclosure (4) - 12

3. Certificate of Appreciation

This award may be presented by the National, Department, or Detachment Commandant for

appreciation of loyalty and patriotism to country and the Marine Corps League.

This may be awarded to Leaguers and non-League members.

4. Certificate of Appreciation (For Displaying the United States Flag)

This award may be presented by the National, Department or Detachment Commandant.

MARINE OF THE YEAR

This award shall be presented to a regular member of the Marine Corps League who has rendered service(s)

and performed a deed(s) above and beyond the duties and obligations required of a member of the Marine

Corps League.

Letters of Nomination for National Marine of the Year shall originate only at the Detachment level. No

individual member of the Marine Corps League or any subsidiary unit of the Marine Corps League shall

submit a Letter of Nomination other than the nominee's Detachment. The nominee shall be a regular

member of the Marine Corps League, in good standing of the Detachment which submits the Letter of

Nomination.

Only officers and/or members of the Detachment submitting the Letter of Nomination shall be allowed to

submit documentary proof, or affidavits on behalf of the nominee they submitted. Any meritorious deed(s)

so identified as being within the scope of these rules shall be of such substance that the weight will or shall

have brought acclaim and prestige to the Marine Corps League; or has enhanced and/or furthered the

concepts of the duties of being a citizen of the United States of America; or has, been a deed(s) of courage

or valor without regard for his/her own safety.

"ESPIRITE de CORPS" AWARD

National Headquarters of the Marine Corps League will accept nomination of the individual from the

Superintendent of the U.S. Merchant Marine Academy. This award was conceived to extend recognition by

presenting a Marine Corps Officers sword to the Marine Option Cadet, who best demonstrates the qualities

of leadership sought by the Marine Corps, from the U.S. Merchant Marine Academy at Kings Point, NY.

The presentation will be made by the National Commandant at the Commencement ceremonies.

GENERAL JOHN A. LEJEUNE WRITING AWARD

National Headquarters of the Marine Corps League will accept nomination of the individual from the

Marine Corps Command and Staff College. This award was conceived to extend recognition by resenting a

plaque and cash award to the outstanding writer in the graduating class. The presentation will be made by

the National Commandant at the Commencement ceremonies.

IRON MIKE AWARD

National Headquarters of the Marine Corps League will accept nominations for the annual Iron Mike

Award prior to 1 June annually. This award was conceived to extend recognition to the man who has

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9 August 2019 AP Enclosure (4) - 13

contributed the most to the United States of America and the United States Marine Corps. While not limited

to the immediate past 12-month period, nominations should stress accomplishments during that period.

Nomination should be forwarded directly to:

National Chief Operating Officer

Marine Corps League

3619 Jefferson Davis Highway

Suite 115

Stafford, Virginia 22554

DICKEY CHAPELLE AWARD

National Headquarters of the Marine Corps League will accept nominations for the annual Dickey

Chapelle Award prior to 1 June annually. This award was conceived to extend recognition to the woman

who has contributed most to the morale, welfare and well-being of the officers and men of the United States

Marine Corps. While not limited to the immediate past 12-month period, nominations should stress

accomplishments during that period. Nominations should be forwarded directly to:

National Chief Operating Officer -MCL

3619 Jefferson Davis Highway

Suite 115

Stafford, Virginia 22554

NATIONAL COMMANDANT'S LEADERSHIP AWARD FOR EXCELLENCE

Shall be awarded by National Commandant or his/her representative. This award is presented to a civilian,

active duty military person or member of the Marine Corps League who in the opinion of the National

Commandant has displayed outstanding excellence in leadership in support of the Marine Corps League

and its mission.

HEROISM MEDAL. Shall be awarded by National Commandant or his/her representative. This medal

is presented to a civilian for an act of heroism. Recommendation(s) for this medal must be in writing and

sent to the National Commandant via the National Awards Committee for their recommendation for

approval or disapproval. The medal will be awarded only to civilians who, in the opinion of the Awards

Committee, have answered to the call of "Above and Beyond" the principles upon which the Marine Corps

League was founded.

MARINE CORPS LEAGUE UNIT COMMENDATION RIBBON AWARD (MLR)

Shall be awarded to a Young Marines Unit, Battalion, Regiment or Division for outstanding performance of

duty to the community over an extended period of time, or for a single act when the Unit has performed

under great competition with other Units or organizations.

This award is initiated at the request of the Marine Corps League National Commandant, Vice

Commandant of a Division, Department Commandant or Detachment Commandant to the National

Executive Director of the Young Marines of the Marine Corps League.

The Ribbon shall be blue with a ¼ inch white stripe 1/8 inch from each side. The National Executive

Director of the Young Marines of The Marine Corps League shall provide the ribbon and any authorized

devices. The respective Commandant or Vice Commandant of the Marine Corps League shall provide the

appropriate streamer in the colors of the ribbon for the Unit Colors. Devices for subsequent awards shall be

the responsibility of the National Executive Director of the Young Marines of The Marine Corps League.

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9 August 2019 AP Enclosure (4) - 14

VAVS AWARDS. The National VAVS Representative and Deputy Representatives will select at the

National convention the recipients of the Detachment VAVS awards and individual award as prescribed

below:

Plaques categorized by membership strength of the detachment as reflected on the current 30 June strength

report roster.

Category 1: 15 to 50 members. First, Second and Third Place Plaques.

Category 2: 51 to 100 members. First, Second and Third Place Plaques.

Category 3: 101 members and up. First, Second and Third Place Plaques.

PAST NATIONAL COMMANDANT'S VAVS AWARD

Nominees for the PNC's VAVS Award must be a member in good standing of the Marine Corps League and

must have served on a regular basis in the VAVS Program at a VAMC for a minimum period of at least

three years. Recommendations for the PNC's VAVS Award must be made by the detachment and approved

at a regular scheduled detachment meeting. Recommendations to be submitted to the National VAVS

Representative to be received no later than July 1

prior to the National Convention. Recipient of the

PNC's VAVS Award is entitled to wear the Marine Corps League's Community/VAVS Service Ribbon.

Detachment VAVS award recommendations should also be submitted to the National VAVS

Representative to be received no later than 1 July prior to the National Convention, outlining the activities

of the detachment VAVS program to include total hours volunteered and monetary donations to the VAVS

program.

NATIONAL JUNIOR VICE COMMANDANT'S AWARDS

1. 100% MEMBERSHIP CITATIONS

(a) 100% Membership Streamers will be given to those Detachments, Departments, and Divisions,

who have achieved 100% membership during the period of 1 July through 30 June and will be Red in color

with Gold lettering.

2. INCREASED MEMBERSHIP CITATIONS AND PLAQUES

(a) Increased Membership Citations will be awarded to all Detachments, Departments, and Divisions

that exceed their membership strength from 1 July through 30 June. The Citations will be presented during

the National Convention each and every year.

(b) Increased Membership Plaques will be awarded to all Detachments, Departments, and Divisions

that exceed 100-percent membership by percentage in the following manner:

(1) Detachment Membership from 15 to 50 members, three (3) plaques; 1st, 2nd and 3rd place.

(2) Detachment Membership from 51 to 100 members, three (3) plaques; 1st, 2nd and 3rd place.

(3) Detachment Membership from 101 to 200 members, three (3) plaques; 1st, 2

and 3rd place.

(4) Detachment Membership from 201 plus, three (3) plaques; 1st, 2

and 3rd place.

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9 August 2019 AP Enclosure (4) - 15

(5) Department - three (3) plaques; 1st, 2

and 3

place.

(6) Division - three (3) plaques; 1st, 2nd, and 3rd place.

3. INDIVIDUAL MEMBERSHIP RECRUITING AWARDS

Each and every year, a special form (see Enclosure Four (4)) must be filled out by the individual member

and signed by the Detachment Commandant and Detachment Adjutant/Paymaster. The form may be

submitted to the National Junior Vice Commandant by the stated deadline either in hard copy form via mail

or electronic format via an e-mail attachment; such attachment can be either a scanned copy of the properly

completed and signed form or a Word document with electronic signatures. An "electronic" Signature

consisting of the submitting officer's membership number in place of the officer's handwritten signature

shall be acceptable for electronic submissions.

RECRUITING AWARDS. Recruiting Awards will be issued as follows:

(a) A Citation will be given to those members who have recruited 5 - 24 members during the year.

(b) A National Recruiters Medal-Bronze and a Distinguished Service Award Citation (signifying the

accomplishment) will be presented to those members who have recruited 25-49 members during the year.

accomplishment) and a plaque will be presented to those members who have recruited 50 plus members

during the year.

(d) The top Recruiter of the Year, the one individual member that has recruited the most members

through his/her individual efforts will be presented the National Recruiters Medal - Gold (appropriately

engraved), and a plaque in the shape of the United States with his/her name engraved thereon and the

Distinguished Service Award Certificate (signifying the accomplishment).

NATIONAL CONVENTION STREAMERS. These will be awarded to those Detachments,

Departments and Divisions who display the League standards at the National Convention and will be in the

color of the state in which the National Convention-is being held with appropriate lettering.

NOTE 1

For each additional medal award, a bronze star will be worn. A silver star will be worn in place of five (5)

bronze stars and a gold star will be worn in place of five (5) silver stars unless otherwise noted. The

exceptions are: Distinguished Citizens Medal - Gold; Distinguished Citizens Medal - Silver; Distinguished

Citizens Medal - Bronze; and Distinguished Service Medal. On each of the aforementioned Distinguished

Service Medals a 5/16" gold star will be worn to indicate additional awards and a 5/16" silver star will be

worn in place of five (5) gold stars.

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9 August 2019 AP Enclosure (4) - 16

NOTE 2

When Departments celebrate their 50th or more Anniversaries, the medals and/or ribbons that are struck for

those Departments shall be approved by the National Board of Trustees. The issuing criteria will be at the

discretion of the issuing Department. A formal request (Enclosure 4, Page 20) shall be submitted to the

National Board of Trustees via the National Uniform Committee. The National Uniform Committee will

give the National Board of Trustees their opinion on whether the Medal and/or Ribbon adhere to the proper

specifications for wear on the Marine Corps League Uniform. If there are discrepancies, the National

Uniform Committee will immediately inform the submitting Department Commandant and the National

Board of Trustees so that changes to the submission can be made to bring the submission into compliance.

If and/or when the National Uniform Committee believes that the Medal and/or Ribbon meet with Marine

Corps League uniform standards the form will be forwarded to the Board of Trustees for their decision.

Upon approval the National Awards Committee will determine its Order of Precedence.

NOTE 3

National, Division, Department and Detachment "Marines of the Year" are eligible to wear the FMF device

(Eagle, Globe & Anchor) signifying National, Division, Department and/or Detachment Marine of the

Year. This device will be centered on the respective ribbon for each award. National Marine of the Year will

wear it centered on the National Marine of the Year ribbon, Division Marine of the Year will wear it

centered on the Division Gold ribbon, Department Marine of the Year will wear it centered on the Red and

Gold ribbon, and Detachment Marine of the Year will wear it centered on the Red ribbon. Prior and

subsequent awards (Gold, Silver or Bronze, not necessarily Marine of the Year) will be worn with the

proper stars affixed.

NOTE 4

High Master (Pistol Only) Two 3/16 Gold Stars

Master One 3/16 Gold Star

Expert One 3/16

Sharpshooter one 3/16 Bronze Star

Marksmanship Class No Device

RECOMMENDATIONS

(a) When a Marine is elected to the National Staff, it is suggested that the Marine be honored by the

Department and presented with the National Staff Medal (Elected). When a Marine is appointed to the

National Staff, it is suggested that the Marine be honored by the Department and presented with the

National Staff Medal (Appointed).

(b) When a Marine is elected to the Office of Department Commandant, the Department should present

the Marine with a Department Commandant Medal.

Detachment and presented with the Department Staff Medal (Elected). When a Marine is appointed to the

2019 NATIONAL ADMINISTRATIVE PROCEDURES

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9 August 2019 AP Enclosure (4) - 17

Department Staff, it is suggested that the Marine be honored by the Detachment and presented with the

Department Staff Medal (Appointed).

(d) When a Marine is elected to the office of Detachment Commandant, the Detachment should present

the Marine with a Detachment Commandant Medal.

(e) When a Marine is elected to the Detachment Staff, it is suggested that the Marine be honored by the

Detachment and presented with the Detachment Staff Medal (Elected). When a Marine is appointed to the

Detachment Staff, it is suggested that the Marine be honored by the Detachment and presented with the

Detachment Staff Medal (Appointed).

MEDAL CHANGE(S)

The Distinguished Citizen Medals - Gold. Silver & Bronze were originally issued with a Green, Gold and

Silver ribbon. The Gold ribbon was adorned with five (5) 5/16" Gold stars; the Silver ribbon was adorned

with five (5) 5/16" Silver stars and the Bronze had NONE. These ribbons have been eliminated.

Those who have been awarded the Gold, Silver and Bronze medals are eligible to wear them as well as the

NEW issue in the order reflected on Page 1 of Enclosure four (4).

The Marine Corps League Medal was formerly the only medal the League presented and was awarded for

Distinguished Service. Those members who were awarded the medal for Distinguished Service are

authorized to wear the Distinguished Service Medal in lieu thereof.

The Distinguished Service Medal was previously used for continuous years of membership in the Marine

Corps League. The Marine Corps League Medal is now the Membership medal.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

ENCLOSURE (4)

9 August 2019 AP Enclosure (4) - 18

MARINE CORPS LEAGUE AWARDS

Date___________________

MEMBERSHIP RECRUITMENT PROGRAM

This is to certify that the following Marine Corps League member has met the criteria (National Jr. Vice

Commandant’s Awards, Enclosure Four (4), Page XX, (National Bylaws and Administrative Procedures)

by recruiting five (5) or more new members between 1 July and 30 June. Honorary members DO NOT

COUNT toward this award.

Detachment_____________________________________ Number________________________

Department_____________________________________ Division_______________________

Recruited by___________________________________ Membership Card #______________

Names and Detachment Number of New Members

(1)_______________________________________ (11)_______________________________________

(2)_______________________________________ (12)_______________________________________

(3)_______________________________________ (13)_______________________________________

(4)_______________________________________ (14)_______________________________________

(5)_______________________________________ (15)_______________________________________

(6)_______________________________________ (16)_______________________________________

(7)_______________________________________ (17)_______________________________________

(8)_______________________________________ (18)_______________________________________

(9)_______________________________________ (19)_______________________________________

(10)______________________________________ (20)_______________________________________

(List additional Names on the Back of this Form)

Certified true and correct: ____________________________________________

Detachment Commandant

Certified true and correct: _____________________________________________

Detachment Adjutant/Paymaster

All Forms MUST be Received by 1 July each year.

Mail to:

National Junior Vice Commandant

3619 Jefferson Davis Highway, Suite 115

Stafford, VA 22554

Or e-mail to: info@mcleague.org Attn: "National Junior Vice Commandant"

If more forms are needed, this form may be reproduced.

2019 NATIONAL ADMINISTRATIVE PROCEDURES

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9 August 2019 AP Enclosure (4) - 19

NATIONAL MARINE CORPS LEAGUE

DEPARTMENT ANNIVERSARY MEDAL/RIBBON REQUEST

From: Department of ________________________________________

To: Marine Corps League National Board of Trustees

Via: Marine Corps League National Uniform Committee

Subject: Anniversary Medal and/or Ribbon

We, the Department of ___________________, will be celebrating our ______ Charter Anniversary

Convention Anniversary in the Year ______ and hereby request that the Marine Corps League

National Board of Trustees approve the following:

Medal Ribbon

Our Charter was issued ___ / ___ / ___.

(month/day/year)

Please provide specifications (please provide pictures if available):

_____________________________________________________________________________________

_________________________________ _________________________________

Department Commandant Department Judge Advocate

We, the National Uniform Committee have reviewed the specification of this request and

recommend its approval.

_________________________________

Chairman, National Uniform Committee

When submitting this request for a Department Anniversary Medal and/or Ribbon, the request must include

all the information regarding the size, shape, and colors of the Medal and/or Ribbon. It must not conflict

with any other DOD or Marine Corps League Medal and/or Ribbon specification. The request must be

accompanied by the required endorsement of the National Uniform Committee. Without the proper

endorsement, the request will be denied and returned to the submitter. When approved, the Marine Corps

League Awards Committee will determine its Order of Precedence.

NATIONAL MARINE CORPS LEAGUE

AWARD RECOMMENDATION

FORM

National Award Criteria: When submitting a request for a National award, the request must include all the infurmation regarding what the person has

accomplished, while serving ill the capacity as a Marine Corps League member, a member

a subsidiary/subordinate unit or person(s) whom exemplify the principles

and purposes to which the Marine Corps League was founded.

Award recommendations must be legible. A blank second sheet in typewritten form is recommended, preferably in at least

point times new roman, as a continuation

The request must be accompanied by the required endorsements. Without the proper endorsements, the request

the award recommendation.

will be denied and returned to the submitter.

Note:

All

requestsfor

National

Awards

must be submilled directly

to:

Chairman, National

Awards

Committee

the address listed on the National Roster.

From:

Name

and

Title,

any

Via:

(/)

Department Commandant I

(2)

National Division Vice Commandant

To:

National

Commandant

(3) National Awards

and

Citations Commillee

A. Awardee In/ormation

Name

Awardee

(Proposed New

Change to existing Award)

12.

Detachment Name and

Number

13.

Dept

Awardee

alan (Please check one) 0

Regular

Member

o Associate

Member

Other

5. Membership ID

other, specify

(Auxiliary,

Youn}!;

Marine, JROTC,

etc)

7. Anniversary Ribbon

chartered

6. Type

Award

(day) (month)

rie;;)

8. Justification for Award (Use a blank sheet to continue.):

Authorization

Endorsement)

Recommendation for

Recipients Name

Endorsement)

Recommendation for

Recipients Name

(ptease check one)

Approved

Disapproved

0 (Please check one)

Approved

Disapproved

Signature: Department Commandant Department

Date Signature: National Division Vice Commandant

Division

Date

Committee Use Only

From: National A wards and Citations Committee

Subject: A ward

Recommendation for

the National Awards and Citations Committee hereby:

Recipients Name

Approve

Disapprove

receiving

oftms

award in accordance with

Recipients Name

the National Bylaws and Administrative Procedures as set forth in Enclosure Four (4).

Chainnan Date

(If

disapproved) recommendation for the recipient to receive

...

.....

Form

NA-897

Instructions:

A.I.

Name

Awardee.

Ifthls

a Proposed Change to an existing award or a proposal

a new award,

so specify and skip blocks 2-5.

- Identify the name

the existing award or identify the name

proposed award

block 6.

- Skip block

A.2. Self-explanatory.

block 4 will be other, provide unit information.

A.3. Self-expianatory.

A.4. Self-explanatory.

A.S. For Identification purposes

Regular and Associate Members only. Failure to provide will not prevent

the processing

this award recommendation.

A.6. Name

the existing award or

this

a proposed new award, designated name.

A.7.

Ifthls

anniversary, skip blocks 1-5. Request must be submitted withln a time-frame that will permit

the Awards and Citations Committee to review the medal and ribbon color scheme.

- Identify anniversary year

block 6, (eg. 75

Anniversary)

- Provide chartered day, month, year

block

- Provide justification

block 8 or attached blank sheet. Identify color scheme

ribbon and design

medal. ifany.

Note

When Deptartments celebrate their 50

more Anniversaries, the medals that are struck for those

JeJ)artments, and issued or sold at their respective Department Convention to

only those who attended.

A.S. Self-explanatory.

B. Endorsements

Department Commandant and National Division Vice Commandants. Request will be

denied and sent back to submitter

not provided.

- Detachment Commandant forward to your Department Commandant

- Department Commandant forward to your Division Vice Commandant

- Division Vice Commandant forward to the Chairman, National Awards Committee

C. Committee

Use Only

Marine Corps League

REPORT OF OFFICER INSTALLATION

DETACHMENT NAME DETACHMENT # DEPARTMENT OF

FROM:

TO: NATIONAL ADJUTANT PAYMASTER DEPT FEDERAL EIN: ______________________________________________

VIA: DEPARTMENT ADJUTANT DEPT INCORPORATION ID #________________________DATE ________

DET FEDERAL EIN:____________________________________________________ FOR DEPT INSTALL ONLY: __________________________________________

DET INCORPORATION ID #____________________________DATE _________

DATE OF ELECTIONS DATE/PLACE OF INSTALLATION INSTALLING OFFICER & TITLE SIGNATURE OF INSTALLING OFFICER

DETACHMENT MEETING:

OFFICE INCUMBENT

PHONE NUMBER

ADDRESS *See note above

CITY, STATE

EMAIL ADDRESS ZIP +4

COMMANDANT

( )

SENIOR VICE ( )

COMMANDANT

JUNIOR VICE ( )

COMMANDANT

JUDGE ( )

ADVOCATE

JUNIOR PAST ( )

COMMANDANT

ADJUTANT ( )

PAYMASTER

ADJUTANT

( )

PAYMASTER

( )

CHAPLAIN

( )

SERGEANT- ( )

AT ARMS

WEB ( )

SERGEANT

( )

*Note: The ADDRESS information called for in the following section does not necessarily refer to the Officer’s personal mailing address, but rather the address at

which the Officer will receive official correspondence from National and Department Headquarters. If the Department/Detachment has a single address, i.e. PO BOX,

to which all official correspondence should be sent, list that address for all Officers.

The officer MUST be installed to be listed on form.

Total

renewal

dues are $ . . This amount is the total of Detachment, Department and

National dues and will appear on the Direct Billing Notices.

SUBMITTED BY TITLE SIGNATURE DATE

PLEASE READ CAREFULLY

Detach and retain bottom copy. Forward balance to Department Adjutant.

Department retain bottom copy and forward original to National HQ

and remaining copy to National Division Vice Commandant

★

DAY/DATE OF MEETING TIME PLACE

STREET ADDRESS CITY STATE ZIP

E-MAIL OFFICIAL CORRESPONDENCE TO:

FAX OFFICIAL CORRESPONDENCE TO: ( ) MARK FOR THE ATTN:

2019 Administrative Procedures – Enclosure (5)

AP Enclosure (5) - 1

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2019 Administrative Procedures – Enclosure (5)

AP Enclosure (5) - 2

MARINE CORPS LEAGUE

MEMBERSHIP DUES TRANSMITTAL

CODES

N: New Member Paying Full Dues Between the July 1

and the last day of February

NAM: New Associate Member Paying Full Dues Between the July 1

and the last

day of February

R: Renewal of a Regular member

RAM: Renewal of an Associate Member

NDM: New Dual Member Paying Full Dues Between the July 1st and the last day of

February

N*: New Member Paying Reduced Dues Between the March 1

and the June 30

NAM*: New Associate Member Paying Reduced Dues Between the March 1

and

June 30

NDM*: New Dual Member Paying Reduced Dues Between the March 1

and June

R/I: Reinstatement of a member. Must have been expired by at least one year. HAD:

Honorary Active duty Member

H: Honorary Member

COAO: Change of address fill in address before change.

COAN: Change of address fill in new address.

CON: Change of name.

T: Transfer proper form filled out and signed must accompany the transmittal.

DEL: Delete This can only be done with members who are passed the two year drop

point or with accompanying letter stating to terminate membership signed by the

member.

*For Members who are joining between March 1

and June 30

of each year.

2019 Administrative Procedures – Enclosure (6)

Detachment # _____________

Date _____________________

Transmittal # ______________

(Start new sequence on

July 1 each fiscal year).

Check #__________

NATIONAL DUES ONLY

__Renewal @20.00

__New Member @ 25.00

RAM __Renewal Associate@20.00

NAM __New Associate @25.00

RDM __Renewal Dual @20.00

NDM __New Dual @25.00

N* __March 1st-June 30th @15.00

NAM* __ March 1st-June 30th @15.00

NDM* __March 1st-June 30th @15.00

Life Member by age:

$________

__35 and under @ 500

__36 to 50 @ 400

__51 to 64 @ 300

__65 and over @ 200

Department Dues

Check #___________

Total $____________

❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋❋

Received at Department

Date:____________

Received at National HQ

(Date/Time Stamp)

TRANSMITTAL RETURN EMAIL

ADDRESS

CITY

ZIP + 4

DEPARTMENT PAYMASTER NAME

Shaded area are for National HQ use only.

For Official Marine Corps League use only.

All other use is prohibited.

MARINE CORPS LEAGUE

MEMBERSHIP DUES TRANSMITTAL & CHANGE NOTIFICATION FORM

FROM:Adjutant/Paymaster of

TO:

VIA:

National Adjutant/

Paymaster, 3619 Jefferson Davis Hwy Suite 115 Stafford VA 22554

Department Paymaster

PLEASE READ CAREFULLY

1. PLEASE TYPE OR PRINT NEATLY AND LEGIBLY.

2. Enclose separate dues payment checks; one (1) payable to National HQ, MCL, Inc. and one (1) payable to your

Department

3. Include Date of Birth for all NEW applicants (mandatory for PLMs).

4. STAPLE ORIGINAL-SIGNED APPLICATION FORMS TO TOP COPY (applications cannot be accepted without attached

application forms).

MEMBER #

CODE(S)

HQ USE ONLY

LAST NAME (JR,etc).

FIRST

PLM #

STREET ADDRESS (or PO BOX #)

CITY

ZIP + 4

TELEPHONE NUMBER

E-MAIL ADDRESS

DATE OF BIRTH

MEMBER #

CODE(S)

HQ USE ONLY

LAST NAME (JR,etc).

FIRST

PLM #

STREET ADDRESS (or PO BOX #)

CITY

ZIP + 4

TELEPHONE NUMBER

E-MAIL ADDRESS

DATE OF BIRTH

MEMBER #

CODE(S)

HQ USE ONLY

LAST NAME (JR,etc).

FIRST

PLM #

STREET ADDRESS (or PO BOX #)

CITY

ZIP + 4

TELEPHONE NUMBER

E-MAIL ADDRESS

TE OF BIRTH

MEMBER #

CODE(S)

HQ USE ONLY

LAST NAME (JR,etc).

FIRST

PLM # STREET ADDRESS (or PO BOX #)

CITY

ZIP + 4

TELEPHONE NUMBER

E-MAIL ADDRESS

DATE OF BIRTH

MEMBER #

CODE(S)

HQ USE ONLY

LAST NAME (JR,etc).

FIRST

PLM #

STREET ADDRESS (or PO BOX #)

CITY

ZIP + 4

TELEPHONE NUMBER

E-MAIL ADDRESS

DATE OF BIRTH

MEMBER # CODE(S)

HQ USE ONLY

LAST NAME (JR,etc).

FIRST

PLM #

STREET ADDRESS (or PO BOX #)

CITY

ZIP + 4

TELEPHONE NUMBER

E-MAIL ADDRESS

DETACHMENT PAYMASTER NAME/SIGANTURE

PHONE NUMBER

$________

$_____________

________

*For members who join between March 1st and June 30th of each year.

________

DATE OF BIRTHDATE OF BIRTH

DATE OF BIRTH

You may use a supplemental spreadsheet if you have more than six members renewing at one time. Please include all

information needed from this form.

# of Years Paying

Prior Expiration

# of Years Paying

Prior Expiration

T= Transfer

R/I=Reinstate

HAD= Honorary

Active Duty

H=Honorary

COAN= Change of Address (NEW)

COAO= Change of Address (OLD)

0.00

National Dues

0.00

MARINE CORPS LEAGUE

REQUEST FOR TRANSFER

1. Printed Name ____________________________________ Member # ____________ PLM # ______________

Street __________________________________________________________________ Apt # ______________

City ______________________________________________ State __________ Zip +4 ____________________

SSN ____________________________ Tele# (____) ____________________ Date of Birth ______________

Date of Enlistment/Commissioning ______________ Date of Discharge/Separation/Retirement ______________

I hereby request that my membership as a __ Regular Member __ M-A-L __ Dual Member __ Associate Member,

in the _______________________ Detachment #____________ be transferred to the ________________________

Detachment #____________ Department of _______________________ as a ____ Regular Member ____ Dual

Member ____ Associate Member or to ____ M-A-L status.

____________________________________ ____________________

Signature Date

2. TO BE COMPLETED BY THE LOSING DETACHMENT (Det. No. __________)

The above member is in good standing ___________; delinquent ___________. Membership expiration date is

______________

Member (is/is not) indebted to this Detachment. (If indebted, please explain on reverse side). The transfer of this

member is approved ______ disapproved ______.

____________________________________ ____________________

Signature of Commandant Date

3. TO BE COMPLETED BY THE GAINING DETACHMENT (Det. No. __________)

I have reviewed the foregoing information and hereby approve ____; disapprove ____ of the transfer of this member.

____________________________________ ____________________

Signature of Commandant Date

4. FOR DUAL MEMBERS ONLY

____I certify that I am a Dual Member and I hereby request that my voting rights for Department and National

Conventions be transferred to __________________ Detachment # ___________ Department of ______________

____________________________________ ____________________

Signature of Dual Member Date

INSTRUCTIONS (Type or print legibly)

Member requesting transfer: Complete all information in #1 and #4 (if applicable) above. Sign and date

the application in space provided. Forward the form to your current

Detachment Commandant for approval.

Losing Detachment Commandant: Complete the appropriate information in #2. Sign and date the form in the

space provided. Retain one copy for Detachment records and forward the orig-

inal and two copies to the gaining Detachment Commandant. Send one copy

to your Department Paymaster for information purposes.

Gaining Detachment Commandant: Complete # 3 as appropriate. Sign and date the form in the space provided.

Retain one copy. Forward the original and remaining copy to the Department

Paymaster, along with Dues Transmittal Form listing the transferring mem-

ber.

Department Adjutant/Paymaster: Retain bottom copy and forward the original to National Headquarters along

with Dues Transmittal Form listing the transferring member.

/ /

For Official Marine Corps League use only.

All other use is prohibited.

/ /

2019 Administrative Procedures – Enclosure (7)

AP Enclosure (7) - 1

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2019 Administrative Procedures – Enclosure (7)

AP Enclosure (7) - 2

— NOTICE OF DEATH —

MARINE CORPS LEAGUE

______________________________________ of the ____________________

(Leaguer’s Name)

Detachment, Marine Corps League did answer his/her final Earthly Roll Call on

________________. The deceased is survived by ________________________

(Date) (Relation’s Name)

______________________________________ who resides at: ______________

(Relationship)

Street ______________________________________________________

City ________________________ State ________ Zip ____________

Membership No. ______________ PLM No. ______ Detachment No. ________

Comments:

Submitted By: ______________________________________________________

Date: ____________________________________________________________

Title: ______________________________________________________________

Street: ____________________________________________________________

City: ______________________________ State __________ Zip ____________

(1) A sympathy card will be sent if this notice is received within sixty (60) days

from the date of death, unless otherwise requested.

(2) A replacement form will be sent to the individual submitting this form.

Detach and retain bottom copy. Forward balance to Department Chaplain.

Department Chaplain retain bottom copy and forward balance to National

Headquarters. National Headquarters will forward form to National Chaplain.

For official Marine Corps League use only. All other use is prohibited.

★

AP Enclosure (8) - 1

2019 Administrative Procedures – Enclosure (8)

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Administrative Procedures – Enclosure (8)

AP Enclosure (8) - 2

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